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Human Resources Administrator

1 month ago

Mississauga, Ontario, Canada OIC Foods Inc. Full time

Company Overview:

OIC Foods (Ontario Impex of Canada Inc.) is a Canadian owned vegetarian ethnic foods solution company based in Mississauga, Ontario. OIC Foods main business activities include ethnic food distribution, manufacturing, co-packing, importing and exporting. OIC Foods is working with some of the most reputed and biggest retail partners in Canada like Walmart, Sobeys, Loblaws, Costco, Save on Foods, Metro, Food Basics and Circle K to name a few.

The Role:

Reporting to the HR Business Partner, the HR Administrator will be the first point of contact for employees and third-party inquiries. They will also be managing various HR documents, such as employment contracts, onboarding company policies, recruitment, updating internal databases, reporting and presentations. The HR Administrator must promptly reply to emails, take phone calls and answer employee questions in person, take minutes of meetings, and ensure timely completion of all tasks (not hybrid or remote). This role will support OIC Foods and all sister companies.

Why join OIC Foods?

  • Discretionary bonus program;
  • Health, dental, vision, and life insurance plans;
  • RRSP/DPSP program;
  • 2 paid sick days;
  • Corporate discounts through Perkopolis;
  • Monthly company lunch;
  • Team building events;
  • Annual holiday party and BBQ.

Responsibilities:

  • Organize and maintain physical and EE personnel records;
  • Update internal databases (e.g. HRIS, excel trackers, etc.);
  • Answer employees query about HR-related issues;
  • Prepare and administer various HR related documents;
  • Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules);
  • Assist in the development and implementation of human resources policies and procedures and its administration;
  • Monitors and tracks compliance related to, for example, training, continuing education, and professional licenses;
  • Supports the effective administration of the full recruitment cycle by posting positions, evaluating resumes, screening candidates, scheduling interviews, conducting background and reference checks and supporting the hiring and onboarding of new employees;
  • Support the administration of quarterly and annual employee performance reviews and 30-60-90 reviews for new hires;
  • Perform data analysis to maintain and report identified HR metrics through presentations (i.e. turnover rates);
  • Support the coordination and administration of training and development initiatives;
  • Supports disciplinary meetings and investigations as required;
  • Support the administration of compensation and benefit plans;
  • Support the compliance of employment and labor legislation;
  • Support maintenance of job description inventory;
  • Act as an Ambassador for HR programs, provides timely responses on all HR-related topics, and assists in promoting and sustaining the desired culture;
  • Supports the creation and delivery of new perks and benefits and team building activities;
  • Practices and administers health and safety initiatives and guidelines;
  • Support with Payroll processing, benefits and RRSP enrollment along with updates;
  • Arrange travel accommodations and process expense forms;
  • Travel to various locations when needed to support HR initiatives;
  • Participate in HR projects;
  • Other duties as assigned by the HR Director and HR Business Partner.

The above is not an exhaustive list of duties and the incumbent will be expected to perform different tasks as necessitated by their changing role within the organization and the overall business objectives of the organization.

Qualifications and Experience:

  • Degree/diploma in Human Resources or related fields;
  • 1 to 2 years experience working in Human Resources;
  • Thorough knowledge of labour laws;
  • Strong computer skills including Microsoft Office, Microsoft Excel and web-based software programs;
  • Ability to work effectively both independently and as a team;
  • Ability to ensure quality of work and attention to detail;
  • Excellent communication skills;
  • Maintaining confidentiality;
  • Excellent organizational skills, with an ability to prioritize important tasks and projects;
  • Able to adapt to changes in the work environment, manage competing demands and able to deal with frequent change, delays or unexpected events.

Location:

Currently working at location 190 Statesman Dr, Mississauga, ON L5S1X7. The incumbent may however be required to work at any place of business which the company and its sister group of companies has or may acquire in future.

OIC Foods is an equal opportunity employer. OIC Foods welcomes and encourages applications from people with disabilities as well as those from diverse backgrounds. Accommodations are available on request for candidates taking part in all aspects of the selection process.