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Payroll and Compensation Manager

3 months ago

Montreal Quebec GF, CA Ivalua Full time

Payroll and Compensation Manager (US/CANADA Payroll)

A “Magic Quadrant” leader, Ivalua’s solutions work in a complex global economy. Our innovative Source-to-Pay solutions include automating customized workflows to source, contract, request, procure, receive, and pay for goods and services across the enterprise, refining the procurement lifecycle while reducing cost and risk of spending on indirect goods, direct goods and services, and improving supplier collaboration.

All companies want the best and brightest. At Ivalua, we also want team members who have a global point of view and who bring customer-focused enthusiasm and ambition to the table. We are a company of doers, of problem solvers, of figure-it-outers. We have fun and we work hard. This is a truly global company with a diverse team of contributors and a set of core values that people can feel every day across all our offices.

Ivalua is a leading provider of cloud-based spend management software. Our complete, unified platform empowers businesses to effectively manage all categories of spend and all suppliers, increasing profitability, improving ESG performance, lowering risk, and improving employee productivity. We are trusted by hundreds of the world’s most admired brands and recognized as a leader by Gartner and other analysts.

Opportunity Statement

The Payroll and Compensation Manager is responsible for overseeing and managing the company's payroll processes. Initially, the Payroll Manager will handle payroll processing directly for the US and Canada and then transition to training and developing a team to take over day-to-day payroll operations. Ultimately, the Payroll Manager will serve as a reviewer for global payroll, ensuring accuracy and compliance with all payroll activities. This role requires a strong understanding of payroll systems, compliance regulations, and exceptional leadership skills.

This person will also be the main HR point of contact in our Canada office.

Key Responsibilities

Payroll Administration:

  • Administer the complete payroll process for US and Canada ensuring timely and accurate payroll processing, this includes verifying payroll data, reconciling discrepancies, and ensuring compliance with federal, state, and local payroll laws.
  • Train and develop team members on global payroll systems, processes, compliance, and best practices, providing ongoing coaching and support to ensure team competency and efficiency.
  • Provide excellent customer service to employees regarding payroll-related inquiries, educate employees on payroll policies and procedures, and address and resolve payroll issues promptly.
  • Identify process gaps and administrative inefficiencies. Partner with internal and external stakeholders in streamlining operations and automating (or eliminating) manual processes to scale for growth.
  • Experience working with HR for compensation-related activities including, but not limited to, administering multi-state payroll, benefits, HR projects, and audit compliance for North America.
  • Ensure accurate and on-time governmental reporting and compliance with Sarbanes-Oxley controls and initiatives.

Payroll Accounting:

  • Assist with special payroll/GL projects as requested by management.
  • Audit monthly benefit payments reported by HR to ensure activity agrees with cash accounts.
  • Create and upload payroll and payroll-related journal entries and perform related reconciliations.
  • Prepare flux analysis for compensation and benefits accounts.

Bonus and Commissions:

  • Exposure to sales commission/bonus computation.
  • Prepare sales commission plan globally.

Stock Administration:

  • Administer and manage all aspects of the company’s equity plans including support for the complete cycle of global equity activity including grants, exercises, RSU releases, payroll implications, and coordination with external equity services providers.
  • Ensure compliance with all relevant equity administration regulations including tax regulations, reporting requirements, and prepare and file necessary reports with regulatory agencies.
  • Collaborate with the finance and legal teams to ensure compliance with stock plan regulations and reporting requirements.
  • Provide global support to employees regarding stock-related inquiries and resolve issues promptly.
  • Conduct employee education sessions regarding the Company’s equity plans and related processes, including preparing equity plan communications and materials for employees.

Desirable Skills

  • Degree in Accounting.
  • Minimum 5 years of experience managing payroll processes in North America.
  • Certified payroll professional.
  • ADP Workforce experience is a must; ADP Celergo Canada is ideal.
  • Compliance knowledge with laws and tax obligations for the US and Canada.
  • Organized maintenance of accurate payroll records.
  • Knowledge and experience of payroll regulations and software.
  • Netsuite experience is a plus; experience in Equity Edge Software (E*Trade) is beneficial.
  • Strong Excel skills.
  • Excellent oral and written communication skills.
  • Ability to conduct business in English is required; wherever possible, we will support the employee's right to work in French.
  • Self-motivated.
  • Ability to work well with others.
  • French & English language proficiency is mandatory.
  • Some knowledge of general Canada and QC employment practices is preferred.

Check out our video and find out Who We Are

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