Purchase Order Clerk

3 weeks ago

Kahnawake Quebec, Roussillon, Canada Conseil en Éducation des Premières Nations Full time
About Kahnawà:ke Education Center
The Kahnawà:ke Education Center is an administrative body responsible to deliver locally controlled elementary and secondary school programs and services for Kateri School, Karonhianonhnha Tsi Ionterihwaienstahkhwa, and the Kahnawake Survival School. The KEC administers and supports postsecondary programs and their clients. The KEC is governed by the Kahnawà:ke Combined Schools Committee (KCSC) who are responsible to maintain and uphold all legislation, policies and procedures of the KEC.

Position Summary
Reporting to Finance Manager, the Purchase Order Clerk is responsible for providing accounting and finance services to KEC and its stakeholders on behalf of the Department of Finance and Administration. More specifically, the position is responsible for organizing and administering purchasing services which includes the interpretation and enforcement of internal purchasing policies and procedures, maintaining an up-to-date purchase order system, verification of invoices and packing slips, and advising team members on purchasing requirements.

Key Accountabilities
  • Review requestions and supporting documentation received from schools and KEC departments
  • Generating POs for schools and KEC departments
  • Identify, track, and correct POs for changes to purchases (e.g. cancellations, change fees, no-show costs, etc.)
  • Upon receipt of invoices, verifies accuracy, ensures the PO number is recorded and items purchased match details provided by the purchaser
  • Verifies the accuracy of all approved invoices, ensures proper coding to the GL, and forwards invoices for payment
  • Identify and follow up on any discrepancies in the PO submission process to ensure file integrity and that corrective measures are taken
  • Investigates inconsistencies, adjusts where necessary, and notifies parties affected
  • Maintain files in an organized manner while ensuring all procedures, checklists, and systems are welldocumented to ensure seamless audit processes
  • Support the ongoing development of the finance department by identifying opportunities for process improvements and by raising issues that affect productivity and efficiency
  • Receive and respond to purchase inquiries from staff and suppliers
  • Responsible for opening new customer accounts
  • Building and managing relationships with key suppliers to ensure smooth order processing and timely deliveries
  • Conduct month-end and year-end closing procedures (file clean up, following up on outstanding items, etc.)
Requirements
  • Two to three years of accounting/bookkeeping experience
  • Certificate or Diploma in accounting
  • An equivalent combination of education and experience would be considered
  • Thorough knowledge of accounting and bookkeeping practices and applicable accounting principles
  • Proficient in Microsoft Office programs
  • Experience working with Sage Intacct software is an asset

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