Real Estate Associate

2 weeks ago

Markham, Ontario, Canada Hydro One Networks Inc Full time
49682-Markham-Rotation-1 year


Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.4 million customers.

We have a long history in the industry with our roots dating back over 110 years to 1906.

Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario.

Today, we're focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play.

It's an exciting time to join the team at Hydro One

Job Description:

  • Receive inquiries from external (e.
g. law firms, customers) andinternal (e.g. field staff) parties concerning unregistered and otherOHSC rights, agreements and similar rights documents. Checkcomputerized rights databases and other rights records/mapping systemsas required to determine presence and status of rights and respondverbally and/or issue routine or standard letters/responses to theinquirer within Statutory and/or general business time requirements.

  • Process real estate documents associated with all OHSC realestate transactions including recording and filing paper/electronicdocuments and forwarding legal documents to Corporate storage centre asrequired
  • Initiate and process payments for OHSC annual payment and otherreal estate rights agreements such as railway and other similar crossingdocuments, Trent-Severn waterway system documents, and the like),checking for detail, consistency and accuracy relative to contracts inforce.
Notify Supervisor or others in case of discrepancies or unusualsituations.

  • Accurately input, retrieve, update, interpret and maintain realestate information/data on a regular basis within a variety ofcomputerized databases and manual record and reference systems.
Preparesummary reports and various presentation data such as spreadsheets,graphs, and charts, as required.

  • Prepare weekly time exception or similar reports (e.
g. sickness,vacation, overtime) and forward to the Supervisor for review andapproval. Maintain appropriate time reporting records and databasesincluding allocation of staff time,expenses to appropriate workprograms, process employee time reporting reports, prepare payrollforms, payroll summary and other similar reports.

  • Provide a range of general clerical services to the Supervisorand others in the Department including: word processing (e.
g. preparinglegal documents, reports, correspondence, authorizations, charts,presentations and correspondence); filing; records/manuals maintenanceand retention; processing documents such as invoices and other paymentseasements, damage claims and title search reports; checking employeeexpense reports. Also includes handling mail and relief receptionduties, maintaining and arranging for replenishment of office supplies;setting up meetings, making appointments and travel/hotel arrangements;maintaining petty cash fund; faxing/photocopying and arranging for maintenance and repair of office equipment.

  • Receive and screen a variety of internal and external verbalinquiries, received within the Department.
Determine the nature andextent of information required and based upon available data, providethe necessary information to the inquirer or redirect to the appropriatepersonnel for response.

  • Assist the Supervisor or others in the Department with respect to finalizing transactions involving the acquisition of distributioneasements or other real estate rights.
Includes requesting preparationof title searches and surveys as appropriate, preparing letters toowners' lawyers setting out title deficiencies and requesting action asinstructed by Supervisor or others. Involves preparing and processing avariety of legal documents and notices for Supervisor or other'sapproval, ensuring use of proper legal terminology. Also involvesassembling and checking settlement, conveyancing and overall real estatetransaction information/details to assess completeness, accuracy,conformity and processing priority.

  • Conduct a preliminary assessment of planning circulations frommunicipalities or other authorities to determine potential impact onHONI distribution real estate rights and issue standard concurrenceletters when required, whereno impact on company real estate assets isapparent.
Where rights are potentially impacted, consult with Supervisoror their delegate to determine further actions necessary. Assist inpreparing or (in accordance with parameters approved by the Supervisoror their delegate) prepare/sign memorandums, letters and othercorrespondence pertinent to the documents submitted.

  • Within the general context of the job responsibilities, makesuggestions to Supervisor on how to improve the efficiency andeffectiveness of the Department.
  • Monitor and track multiple agreement status# on a regular basis witha high level of accuracy to ensure all contractual obligations of theagreements are met and ensure no agreements expire.
Issue appropriateextension notices when applicable to maintain the validity ofagreements, follow up with vendors to ensure all documentation requiredfor registration is completed in a timely manner. Forward all relevantdocumentation to HONI#s solicitors and direct the solicitors to registereasement agreements. Escalate pressing deadlines to the supervisor ormanager for action to avoid expiration of agreements.

  • Contact property owners to explain the easement/agreement documentand liaise with property owners to execute HONI#s easement/agreementdocument.
Populate property specific details within HONI#s standard
legal agreements and send to property owners through hard copy orelectronic methods. Follow up with property owners to ensure completeexecution of agreements. Review and seek approval for any amendments to
standard form or compensation with the Supervisor and legalrepresentative. Follow up with property owners regarding amendments asapproved.

  • Communicate with property owners the easement registration processand provide assistance internally and externally to impacted partiesthroughout the offer, acceptance, survey and registration process of the
easement/agreement.

  • Engage approved vendors for quotes for survey, chain of title, orother conveyancing services, select vendors, create, manage and approvePurchase Orders for the requested services.
Maintain records andtracking of the vendors performance as it relates to meeting deadlinesand quality/accuracy of work. Report any pricing or performance issuesor concerns to the Team Lead/Supervisor/Manager as required.

  • Perform other duties as required.

Selection Criteria:

Education:

  • Requires proficiency in English including correct grammar usage and effectivewritten/oral communication skills to comprehend and collect information from documents, letters,record systems to prepare effective correspondence related to real estate rights and othermatters and interact with external clients and internal staff.
  • Requires a knowledge of business andoffice practices and proficiency in the operation of word processing equipment to maintain records,files process payments, prepare correspondence and other documents.
This knowledge is considered to be normally acquired either through the successful completion of Grade XII education in a secondary school plus concentrated study in an appropriate field (e.g. real estate, surveying, legaladministration, business administration), or the equivalent education.

Experience:

  • Requires experience in real estate law work environment to be familiar with real estateterms principles,practices, legal documentation,property descriptionsand be able to interpret real estate documents,rights, sketches and drawings.
Requiresexperience in contacting various owners, customers and internal staff,governmentagencies, railway companies and others to clarify the nature of inquiries and secure information related to responding to unregistered and other rights inquiries,making annualeasement payments,etc.

  • Requires experience to be familiar with word processing andcomputer operations as well as the nature and arrangement of filesrecords, property and rights locations,clerical and office practices.
A period of up to four years is considered necessary to gain this experience.

At Hydro One we understand that the success and strength of our business rests with our people. When we develop their skills, we are investing in both their success and ours.

To secure the best talent, we seek to create a workforce that reflects the diverse populations of the communities where we live and work and to create a culture based on safety, innovation and inclusiveness.

We are honoured to be recognized by Forbes in its list of Canada's Best Employers for 2024.

Thank you for considering a career with Hydro One, we welcome applications from all qualified candidates.

If you are having difficulty using our online application system and you need an accommodation due to a disability, Apply -a-careershydroone.

Hydro One will provide reasonable accommodation for qualified individuals with disabilities in the job application process.

Please note this email is only for accommodation requests.
Resumes sent to this email address will not be considered.

Deadline:
June 10, 2024

In the event you are experiencing difficulties applying to this job please consult our help page
here.

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