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Promotional Material Specialist
2 weeks ago
Alphanumeric is hiring a Promotional Material Specialist to work hybrid (2-3 days in office) in Mississauga for one of the biggest Pharmaceutical companies in the world. The primary responsibility is to facilitate the copy approval of Commercial material, with the objective of creating material meeting the highest standards. An integral partner to our copy approval and commercial brand teams, the Promotional Material Specialist is responsible to ensure copy approvals within Veeva Vault are in accordance with local guidelines and processes. The Promotional Material Specialist is also responsible for providing guidance and input to cross functional partners in the context of copy approval, print production & inventory management.
Please apply with your resume in English.
Please be aware we can only hire people already based in Canada with fully legal and valid documentation to work in Canada (PR, Work Permit, or Citizen with valid SIN). If you do not meet the requirements please do not apply.
Conditions :
- Working hours : Monday to Friday ideally 8AM - 5PM EST but flexible, 37.5 Hours/Week
- Contract : 1 Year (Potential for extension)
- Type of Employment : Contractor (need to be registered in the CRA)
- Type of Work : Hybrid 2-3 days in the office
- Location of the office: Milverton Drive, Mississauga, ON
- Salary : 55 CAD$/hour
- Mandatory to be able to go to the office 2-3 days/week
Requirements :
- Bilingual English/French is preferable.
- College Degree or equivalent experience.
- Knowledge of various software applications, such as SAP, Veeva Vault, Power Aps Microsoft Outlook, Excel, Word, Power Point, etc.
- Excellent communication skills (both written and verbal).
- Ability to multitask, prioritize and manage time effectively.
- Ability to work under pressure.
- Strong Problem Solving and Organizational Skills
Preferred Qualifications:
- Prior experience in copy approval, preferably in the medical/healthcare or pharmaceutical industry.
- Ability to effectively use reporting tools.
- Some basic knowledge of Pharmaceutical Advertising, The PAAB Code and Health Canada Regulations is an asset.
- Advanced knowledge of Veeva Vault platforms
Responsibilities :
- Manage commercial copy approval workstreams (Brand Allocation TBD)
- Assisting product managers with reapproval of materials and cease of use
- Conducting timely follow-ups internally and externally
- Assignment of item / GMM codes to materials
- Record Job ID's, Health Authority acceptance and relevant information in Promolit Database
- Perform audit of mandatory documentation prior to approving material
- Manage straight PAAB (Pharmaceutical Advertising Advisory Board) renewals
- Train and onboard new commercial product managers on copy approval process
- Attend Monthly Content Lab Lead Network Meetings
- Obtain production estimates from print production supplier
- Manage estimate approvals & PO requests
- Work with print production supplier to inform brand teams on print production options and solutions
- Proofread all material intended for physical production in a timely manner
- Keep up to date on all relevant information (products, processes, policies)
- Drive efficiencies within existing day to day processes to improve our current ways of working.
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