Business Assistant

1 week ago

Red Deer, Alberta, Canada Optima Living Full time

Let us welcome you home to Inglewood in Red Deer, AB.
Optima Living operates Independent Living, Assisted Living, Supportive Living, Memory Care and LTC communities in Alberta and British Columbia. Our communities are among the best places to live in Western Canada.

Our Vision:
For every person to feel at home.

This is truly supported by our credo. "Let us welcome you home." This vision for our residents is also very true for our dedicated team members. When you work with Optima Living you will feel welcomed, supported, motivated.


Reporting to the General Manager, the Business Assistant is responsible for maintaining a highly organized, efficient, and effective office by supporting the administrative services component which includes contract administration.


Responsibilities:

  • Performs administrative functions regarding resident move ins and departures including, but not limited to, contracts, comfort funds, deposits, keys, reimbursements, collections.
  • Executes administrative services to support meeting program goals, ensuring all departments receive pertinent information in a timely manner.
  • Liaises between leadership and business support services on financial inquiries and issues
  • Work collaboratively with other administrative personnel, including communication and interpretation of policies and procedures where applicable.
  • Supports the proper maintenance of all residents and other records in accordance with policy and relevant legislation.
  • Provides confidential administrative support to the leadership team as required.
  • Identifies administrative objectives and develops plans and processes to meet objectives.
  • Provides administrative support to ensure our site complies with all relevant legislation and regulations including health authority reporting, WBC, privacy legislation.
  • Create and distribute monthly rental/service fee statements for residents, ensuring all residents are in receipt of necessary documents
  • Ensure rent collections are completed and submitted to head office in a timely fashion.
  • Process bank deposits as required (rents, security deposits, etc).
  • Manages the collection of all incoming invoices and acts as the point of contact for care home accounts receivable issues.
  • Responsible for conducting/processing the operation of the resident's comfort fund and petty cash
  • Provides administrative support to the senior leadership team in the investigation of complaints concerning the operation of the care home.
  • Responsible to provide tours of the care home in the absence of the CRC.
  • Provides input to the site leadership team that contributes to building and maintaining a positive culture.
  • Applies the organization's mission, vision, and values and resident's rights.
  • Manager of Reception and Housekeeping departments including scheduling, audits, department meetings, ordering supplies, payroll, problemsolving, job routines, etc.
  • All other duties as periodically assigned.

What you need to succeed:

  • Postsecondary education or the equivalent combination of education and experience within a residential care setting considered an asset
  • High level of commitment to exceptional customer service; ability to be tactful and diplomatic with residents and residents' families.
  • Proven experience in developing innovative customer service and office management initiatives.
  • Consistently meeting deadlines within a fastpaced work environment and works effectively within time constraints.
  • Excellent communication skills, both oral and written.
  • Demonstrated initiative with the ability to work in a collaborative teambased environment.
  • Exceptional organization and interpersonal skills with demonstrated success working in a team environment.
  • Can negotiate skillfully in tough situations with both internal and external groups; proven ability to manage conflict.
  • Outstanding attention to detail and accuracy required; strong analytical and problemsolving skills.
  • Flexible schedule to meet operational needs.
  • Working knowledge of MS Office, including Excel, Word, and PowerPoint, is required.

Conditions of Employment

  • Clear Police Information Check
  • Clear Vulnerable Sector Check
  • COVID19 vaccination proof. This requirement may be waived if you have received an exemption through the provincial government.
IDCO4

84YycfqwyC

  • Business Instructor

    1 week ago

    Red Deer, Alberta, Canada Red Deer College Full time

    Please see Special Instructions for more details:This position will remain open until filled; however the first review date is June 9, 2023.Posting Details:Position InformationPosition Title Business Instructor Part-Time (Summer)Faculty/Instructor ProfileFaculty at Red Deer Polytechnic: Are passionate about teaching, learning, and student success. Pursue...

  • Business and Events Attraction Manager

    1 week ago

    Red Deer, Alberta, Canada Tourism Red Deer Full time

    Business and Events Attraction ManagerReports to: Chief Executive Officer (CEO)Direct Reports:NoneStatus: Permanent, Full TimeSummary:Tourism Red Deer is the Destination Development Corporation (DDC) for Red Deer and region. We exist to grow the visitor economy in Red Deer, Red Deer County, and Central Alberta. Our goal as an organization is to position our...

  • Entrepreneurship and Small Business

    1 week ago

    Red Deer, Alberta, Canada Red Deer College Full time

    Please see Special Instructions for more details:This position will remain open until filled; however, the first review of applicants will begin on February 21, 2023.Posting Details:Position InformationPosition Title Entrepreneurship and Small Business Probationary ContinuousFaculty/Instructor ProfileFaculty at Red Deer Polytechnic: Are passionate about...

  • Administration Assistant

    1 week ago

    Red Deer, Alberta, Canada Bar W Petroleum & Electric Full time

    Position Summary:Reporting to the _Administration Supervisor, _the Administrative Assistant is responsible for various administrative duties, including but not limited to pricing requests per contract, updating customer portals, invoicing, some purchasing, creating and reconciling purchase orders, supporting all areas of the business in all 3 branches.Why...

  • Marketing Assistant

    3 weeks ago

    Red Deer, Alberta, Canada Westerner Park Full time

    Ignite a meaningful career at Westerner Park where boundless opportunities, growth, and fulfillment await YOU.Westerner Park is seeking a Marketing Assistant summer student to join our team as part of the Canada Summer Jobs Program Here's what you'll be doing:Perform market research activities Assist with management of the social media platforms (Facebook,...

  • Marketing Assistant

    2 months ago

    Red Deer, Alberta, Canada Westerner Park Full time

    Ignite a meaningful career at Westerner Park where boundless opportunities, growth, and fulfillment await YOU.Westerner Park is seeking a Marketing Assistant summer student to join our team as part of the Canada Summer Jobs Program Here's what you'll be doing:Perform market research activities Assist with management of the social media platforms (Facebook,...

  • Assistant Store Manager

    1 week ago

    Red Deer, Alberta, Canada Canna Cabana Full time

    The Assistant Store Manager will report to the Store Manager and is responsible for providing assistance to the store management team in supervising and facilitating the daily operations of the store according to set goals and business objectives. Daily operations include staff scheduling, supervision and management, customer satisfaction, product quality...

  • Administrative Assistant

    1 week ago

    Red Deer, Alberta, Canada Cory G Litzenberger Professional Corporation Full time

    Administrative Assistant - Contract Term (Maternity Leave)We have an upcoming opening for a Maternity Leave Term Position:with possibility of staying on with firm growth on-site in our new modern office in Gasoline AlleyMultiple Award-Winning Red Deer CPA Firm is Now HiringDo you have what it takes to be the Best of Red Deer again and again?CGL TAX is...

  • Facilities Assistant

    1 week ago

    Red Deer, Alberta, Canada Government of Alberta Full time

    Role Responsibilities This position independently coordinates the provision of administrative functions for the assigned facilities, including office, financial and human resource administrative services. The Facilities Assistant prepares and administers a budget plan by providing monitoring and forecasting services, preparing contracts and monitoring...

  • Assistant Sales Manager

    1 week ago

    Red Deer, Alberta, Canada Red Deer Resort & Casino Full time

    Are you a dynamic and ambitious sales enthusiast with a passion for creating extraordinary experiences? Do you thrive in a fast-paced, guest-centric environment? If so, Red Deer Resort & Casino invites you to join our exceptional team as an Assistant Sales Manager.At Red Deer Resort & Casino, we're not just in the business of entertainment; we're in the...

  • Executive Assistant

    1 week ago

    Red Deer, Alberta, Canada The City of Red Deer Full time

    The Opportunity:This Executive Assistant ensures that the General Manager(s) is supported in a manner that allows for the strategic use of their time through the effective management of day-to-day operations. The duties of this position require the incumbent to possess extensive knowledge of The City of Red Deer organization. This position ensures that the...

  • Urgent Search: Assistant Store Manager

    1 week ago

    Red Deer, Alberta, Canada UFA Full time

    POSITION SUMMARY:Reporting to the Store Manager, the Assistant Store Manager assists and supports the Store Manager with all functions related to store operations including the direct supervision of in store and yard employees. The Assistant Store Manager ensures company objectives are met and UFA policies are adhered to. Responsible to perform management...

  • Training Solutions Assistant

    1 week ago

    Red Deer, Alberta, Canada Red Deer Polytechnic Full time

    Please see Special Instructions for more details:Position description classification and determination under review.Posting Details:Position InformationPosition Title Training Solutions AssistantPosition Summary The Training Solutions Assistant (TSA) supports the Corporate Training Development and Delivery team. The TSA provides comprehensive administrative...

  • Assistant Branch Manager

    1 week ago

    Red Deer, Alberta, Canada CB Canada Full time

    Ref ID: Classification: Bank Supervisor/ManagerCompensation: $ to $ yearlyDid you know that our client, Servus Credit Union is Alberta's largest credit union and is ranked #1 in Canada on Forbes' World's Best Banks list for 2022? They're embarking on a journey toward a bold new future for Servus Credit Union and in order to be the best, they need the best...

  • Ticketing Office Assistant

    3 weeks ago

    Red Deer, Alberta, Canada Westerner Park Full time

    Ignite a meaningful career at Westerner Park where boundless opportunities, growth, and fulfillment await YOU.Westerner Park is seeking a Ticketing Office Assistant summer student to join our team as part of the Canada Summer Jobs Program Here's what you'll be doing:Support box office operations by understanding the box office process and being able to...

  • Ticketing Office Assistant

    2 months ago

    Red Deer, Alberta, Canada Westerner Park Full time

    Ignite a meaningful career at Westerner Park where boundless opportunities, growth, and fulfillment await YOU.Westerner Park is seeking a Ticketing Office Assistant summer student to join our team as part of the Canada Summer Jobs Program Here's what you'll be doing:Support box office operations by understanding the box office process and being able to...

  • Program Assistant

    1 week ago

    Red Deer, Alberta, Canada Red Deer Polytechnic Full time

    Please see Special Instructions for more details:Posting Details:Position InformationPosition Title Program Assistant (School of Health and Wellness)Position Summary The School of Health and Wellness is currently expanding programs and is seeking a permanent Full Time Program Assistant to join the team. The Program Assistant is responsible for providing...

  • Program Assistant

    1 week ago

    Red Deer, Alberta, Canada Red Deer Polytechnic Full time

    Please see Special Instructions for more details:Posting Details:Position InformationPosition Title Program Assistant (School of Health and Wellness)Position Summary The School of Health and Wellness is currently expanding programs and is seeking a Full Time Program Assistant to join the team until June 30, 202 The Program Assistant is responsible for...

  • Program Assistant

    1 week ago

    Red Deer, Alberta, Canada Red Deer College Full time

    Please see Special Instructions for more details:Posting Details:Position InformationPosition Title Program Assistant (School of Arts and Culture)Position Summary Do you have a passion for providing support for a diverse portfolio? Are you an adaptable selfstarter who enjoys taking initiative in a fastpaced environment? We invite you to join the School of...

  • Administrative Assistant

    1 week ago

    Red Deer, Alberta, Canada Tornado Global Hydrovacs Full time

    JOB TITLE:Administrative AssistantDepartment: AdministrationDate Last Updated: May 2023Job Objectives:The Administrative Assistant is a key member of the team, assisting in Accounting and other administrative functions and providing administrative support to senior executives. Their ready and willing attitude keeps these key office functions running smoothly...