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Planner/scheduler - Maintenance

3 months ago

Guelph, Ontario, Canada Upper Grand District School Board Full time
Job Code: 23OCT111

Office Clerical Technical

PLANNER/SCHEDULER - MAINTENANCE


The Upper Grand District School Board (UGDSB) employs approximately 4,000 dedicated staff who serve more than 35,000 students attending a variety of programs across 65 elementary and 11 secondary schools as well as continuing education and adult learning centres in the counties of Dufferin, Wellington and the City of Guelph.

The UGDSB covers the ancestral and treaty lands of the Mississaugas of the Credit, the Six Nations of the Grand
River, and Saugeen Ojibway Nation.

  • First Nations, Inuit, and Métis peoples, and all other Indigenous people
  • Persons of marginalized sexual orientations, gender identities, and gender expressions
  • Members of groups that commonly experience discrimination based on race, ancestry, ethnicity, colour, religion and/or spiritual beliefs, or place of origin
  • Persons with visible and/or invisible disabilities


At UGDSB, we recognize that many of the identities listed above do not exist in a single form and are often intersecting with multiple identities, which can be complex and create unique experiences for applicants.

We value the contributions that each person brings, and are committed to creating and maintaining an environment where everyone can participate fully, thrive, and reach their full potential.

The Upper Grand District School Board invites qualified applicants for this
full-time, 1.0 FTE permanent position. Duties will commence as soon as possible.

LOCATION:
Guelph Board Office (500 Victoria Road N, Guelph, ON N1E 6K2)

SALARY RANGE:
$25.29 to $31.54 per hour

FTE/HOURS:1.0 FTE (35 hours per week)

BOARD INFORMATION:
OCT Union, 12-month position (permanent)

RESPONSIBILITIES:

This position will be responsible for performing planning and scheduling duties for the Maintenance team, including the following:

  • Daily emergency telephone management for maintenance requirements
  • Planning, scheduling and coordination of planned/unplanned maintenance activities
  • The development of weekly, monthly and annual maintenance schedules to align with the site priorities
  • Works with Supervisors, Trades and various contractors to develop project work plans covering all Board sites for noninstructional periods such as winter, March and summer breaks
  • Modify existing PMs based on effectiveness and feedback from field technicians and supervisors
  • Develop and utilize performance metrics including the maintenance department KPI scorecard and various maintenance effectiveness reports
  • Create detailed instructions/ scope of work for preventative maintenance and RFQs in coordination with the manufacturer recommendations and of the Boards requirements for equipment
  • Responsible for digital upkeep for maintenance staff of iPads, CMMS Mobile App, inspections, uploads, etc.
  • Ensure legislative and regulatory requirements are met through a comprehensive planned work program for all Board's buildings and equipment
  • Manage equipment records, mapping, files and correspondence including all certifications, approvals and reports. To include scheduling followup work for all inhouse staff and various contractors from reports and inspections.
  • Coordination of maintenance for vehicle, including GPS software maintenance, licensing and maintenance records
  • Site visits for verifications, mapping, spot checking, etc.
  • Assist in budget preparation
  • Assist in Professional Development planning and scheduling for the Maintenance staff, and coordinate with Capital Renewal in new/refurbished equipment for trades staff demonstration
  • Perform other duties as assigned

QUALIFICATIONS:

  • O.S.S.D. or equivalent
  • A diploma in a maintenance related field, a trades licence and/or technical background
  • A valid driver's license is required for occasional travel to sites as needed
  • CAD experience and/ or ability to read architectural/ mechanical drawings
  • Skillful in organization, planning/ scheduling practices, and/ or project coordination/ administration
  • Knowledge of maintenance practices, performance measures, scheduling tools and techniques
  • Indepth working knowledge of computerized maintenance management systems
  • Excellent interpersonal skills to deal tactfully and effectively with various stakeholders and trades personnel
  • Excellent written, verbal and listening skills with the ability to plan, problem solve, organize and prioritize workload
  • Motivated selfstarter who can work well independently or within a team environment
  • Demonstrated proficiency in Microsoft Word, Excel and Outlook
Accommodations are available during all phases of the recruitment process. Applicants need to make their needs known in advance to the Manager of Wellness and Employee Health.

Vulnerable Sector Screening, prior to the commencement of employment. Please note that the CRC must be dated within 6 months of the date of acceptance of employment.

While we thank all applicants for their interest in wo