Clerical Support/reception

7 days ago

Vancouver, British Columbia, Canada PHSA Full time

Clerical Support/Reception

Talent On Demand

Vancouver, BC


Are you efficient and detail-oriented? Effectively handle administrative tasks so our department runs smoothly and we can provide patients with the best possible care.


What you'll do

  • Maintain schedules and perform event and program tracking by methods such as logging into and reviewing electronic calendars/schedules, monitoring upcoming deadlines and appointment dates including court assessments and Review Board, and providing reminders to applicable staff as appropriate.
  • Type a variety of nontechnical material such as general correspondence, forms, lists, memorandums, and notes from handwritten draft or Dictaphone by methods such as utilizing word processing software and distributing material as required.
  • Arrange meetings as directed by booking meeting rooms, typing and circulating notices and agendas. Record minutes of meeting, transcribe and distribute.
  • Maintain records, data, rosters and other information by methods such as entering data into spreadsheets and databases, updating information, clarifying information with Supervisor, and distributing as requested.
  • Maintain supplies such as stationary, office and client supplies by identifying depleting stocks drafting orders for approval of supplies and maintaining an inventory of stock predetermined levels. Arrange for repair and maintenance of office equipment and furniture as necessary.
  • Receive requests for information under the Freedom of Information and Protection of Privacy Act and forward to the appropriate staff member.
  • Ensure a safe and healthy working environment by removing obvious hazards; reporting faulty equipment, accidents, injuries and near misses; and adhering to and enforcing rules regarding safety.
  • Perform a variety of clerical functions such as operating a facsimile and/or photocopier, and distributing information as requested; establishing and maintaining sensitive and confidential files and filing system, and pulling files and documents as requested; and processing incoming and outgoing departmental mail, sorting incoming material for the attention of appropriate personnel, and arranging for courier pickup and delivery.
  • Participate in team meetings and contributes to ongoing team planning, development, evaluation and quality improvement activities that facilitate team goal setting, problem solving, conflict resolution and collaboration by attending meetings and inservices, participating in the review of team policies and procedures, providing input/recommendations to the Supervisor and/or Regional Clinic Manager and other team members regarding efficiency of processes/procedures relating to work duties with a view to ensuring streamlined, effective and client/familycentred practices.
  • Perform other related duties as assigned.

What you bring

  • Grade 12 graduation and one (1) years recent, related experience, or an equivalent combination of education, training and experience.
  • Ability to keyboard at 60 wpm
  • Ability to communicate effectively both verbally and in writing.
  • Ability to deal with others effectively.
  • Physical ability to carry out the duties of the position.
  • Ability to organize work
  • Ability to operate related equipment.

What's in it for you
Every PHSA employee enables the best possible patient care for our patients and their families.

Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future.

That's why we're focused on your care too - offering health, wellness, development programs to support you - at work and at home.


Job type Casual Full-Time

Location Vancouver, BC

Salary:
$22-$24/hr

Hours of work 08:30-16:30

Reference number TOD220411

Please note that being fully vaccinated against COVID-19 beginning on October 26, 2021 will now be a condition of employment with PHSA.

What we do


Provincial Health Services Authority (PHSA) plans, coordinates and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province.

Our values reflect our commitment to excellence and include:
Respect people - Be compassionate - Dare to innovate - Cultivate partnerships - Serve with purpose.

Learn more about PHSA and our programs:
PHSA is committed to employment equity and hires on the basis of merit, encouraging all qualified individuals to apply.

We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, backgrounds and experiences, and value a safe, inclusive and welcoming environment.

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