ea (if)

2 weeks ago

Vancouver, British Columbia, Canada RGF Integrated Wealth Management Full time $65,000
This full-time contract position is a maternity leave contract with an expected duration of 21 months. We are looking for an experienced Executive Assistant who will report directly to the Chief Financial Officer (CFO). The ideal candidate works well independently and also as part of a team environment.

Competitive benefits including health & dental, wellness account, personal days, Group RRSP matching and potential for working from home 2 days per week after 6 months.

This corporate team position deals with all staff and advisors, as well as outside suppliers and vendors, and requires that matters be handled professionally, timely and confidentially.

Required Skills and Experience

  • Minimum of 2+ years hands-on experience as an Executive Assistant
  • Strong proficiency in Microsoft Outlook and Word, intermediate in Excel
  • Strong attention to detail, organizational skills, and ability to prioritize tasks
  • Excellent communication skills both verbal and written
  • Self-motivated and results oriented
Duties and responsibilities

  • Calendar and schedule management for COO, CFO and others as required.
  • Agenda/material preparation, and minute taking for various internal meetings including Board, Shareholders, and other various committees and teams.
  • Insurance contracting, corporate insurance & E&O program administration.
  • Corporate legal administration including preparation of consent resolutions and documents and maintenance of records.
  • Organizing various monthly and annual social events for firm
  • Corporate team administration - review scheduling, vacation / schedule management
  • Work with COO/CFO and Advisors for HR matters including new employee onboarding
  • Primary Reception coverage for Receptionist including vacation coverage and breaks
  • Joint Occupational Health & Safety Committee (JOHSC) administration
  • Other project support as necessary

Job Type:
Full-time

Pay:
From $65,000.00 per year

Benefits:
Company events
Paid time off
RRSP match

Schedule:
~8 hour shift
~ Monday to Friday

Work Location:
In person
#J-18808-Ljbffr