Registration/scheduling Clerk, Women's Ambulatory

1 week ago

Halifax, Nova Scotia, Canada IWK Health Centre Full time

Company :

IWK Health**:

Req ID:162479

Department/Program:
Ambulatory Clerical, Women & Newborn Health Program

Location:
Halifax

Type of Employment:
Temporary Hourly FT long-assignment (100% FTE) for 18 months x 1 position(s)

Start Date:

ASAP

Union Status:
NSGEU Off&Cler, Admin Professionals Bargaining Unit

Compensation:
$20.0923**:

- **$21.913 /hour

Closing Date:
August 10, 2023 (Applications are accepted until 23:59 Atlantic Time)


IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region.

We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other's talent and celebrate our successes.

We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs.

We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.


The Opportunity:


The Registration/Scheduling Clerk is responsible for timely patient registration, processing, booking and scheduling within the Ambulatory Clinics and Breast Health Services.

The Registration/Scheduling Clerk will interact with colleagues, patient and families in a respectful and collaborative manner in keeping with the principals of Family-Centred Care.

Responsibilities include, but are not limited to, filing, telephone communications with patients, faxing information, retrieving information, obtaining health records charts, printing schedules, verifying patient information, completing billing sheets, and handling mail.

The Registration/Scheduling Clerk is able to manage time effectively, set priorities and communicate messages and information accurately and appropriately.

Hours of Work:

Monday-Friday, hours as per operational requirements, 7 hour shifts.

Your Qualifications:

  • Minimum High School Diploma or G.E.D. required.
  • Graduate from a recognized medical secretarial or medical office administration diploma program preferred
  • Previous experience in a health care setting, an asset
  • Minimum of six (6) months related experience preferred
  • Medical terminology certificate, preferred.
  • Working knowledge of office equipment (e.g., fax machine, photocopier, scanner, etc) required.
  • Demonstrated strong time management, analytical, and problemsolving skills required.
  • Demonstrated excellent organization skills, strong communication (verbal & written) and interpersonal skills required.
  • Demonstrated ability to prioritize workloads required.
  • Demonstrated initiative; selfmotivated and able to work with mínimal supervision/direction required.
  • Demonstrated high regard for quality, accuracy, and attention to detail required.
  • Demonstrated ability to work well with others and in an interprofessional team required.
  • Demonstrated flexibility to meet workload demands required.
  • Excellent judgment and discretion in handling confidential and/or sensitive information required.
  • Experience in patient scheduling/booking preferred. Experience with Community Wide Scheduling (CWS) an asset.
  • Competency in other languages an asset.
Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing.

If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation.

Please discuss your needs when invited to the assessment process.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions.

Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.


An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

Additionally, as per Nova Scotia's COVID-19 Vaccine mandate, any offer of employment will be conditional upon submitting proof of full vaccination status.

Medical exceptions or any other kind of requested exception based upon the Health Centre's obligations pursuant to the Nova Scotia Human Rights Code will be considered on a case-by-case basis

**_

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