Accounting Administrator

1 week ago

Edmonton, Alberta, Canada Art Gallery of Alberta Full time

Accounting Administrator - Immediate opening - position offers part-time hours with flexibility, ~15-25 hours per week for 3-month term, with opportunity for renewal.


The Art Gallery of Alberta (AGA) is seeking an enthusiastic and highly organized individual to join its Finance and Administration team as an Accounting Administrator.

The Accounting Administrator reports to the Accounting Manager and is responsible for supporting the Manager with accounting, administrative and other tasks.


Responsibilities


The Accounting Administrator duties and responsibilities will include payroll, accounts payable, accounts receivable, cash balancing, accounting and other duties as required.


  • Process fullcycle biweekly payroll including new employee set up, timesheet review/entry, benefit calculations and changes, bonus, personal information changes, pay rate changes, holiday pay calculations, overtime calculations, vacation calculations and adjustment, payroll batches processing, pay slips report, posting journal report, termination of employment and issue ROE, annual T4 Summary and Supplemental tax slips.
  • Maintain payroll personnel files.
  • Remain uptodate on regulatory and legislative guidelines and laws related to payroll and employment deductions as outlined by Labour Standards, Canadian Revenue Agency and the Canadian Payroll Association.
  • Support the onboarding and offboarding process for employees.
  • Complete accounts payable processes by paying vendors in an accurate and timely manner.
  • Process expense claims and visa expenses.
  • Forward invoices to the appropriate signing authority or manager for approval and sign off, identifying questionable expenses as they arise.
  • Complete accounts receivable processes in a timely manner with appropriate supporting documentation, filing and collection.
  • Process daytoday cash receipts into the software, from departmental reconciliations.
  • Maintenance of petty cash and bank deposits.
  • Maintenance and organization of filing systems.
  • Support administrative areas, such as but not limited to photocopier, mail machine, telephone system, shredder, supplies and kitchen requirements
  • Assist in bank reconciliations, journal entries, and reconciling various accounts.
  • Assist in preparation of financial statements, cash flows, policy, year end audits and other reporting documents.
  • Complete ad hoc tasks and other duties as assigned.

Qualifications

  • Ideally 5 plus years working in an accounting environment.
  • Familiarity with ADP payroll.
  • Familiarity with Great Plains is an asset.
  • Proficiency in working with Microsoft Office software, including Word, Excel, Powerpoint and Outlook.
  • Basic physical fitness; this position requires light manual labour for events, standing and walking.
  • Post secondary education or certification in business and accounting is an asset.
  • Completion of courses offered by The Canadian Payroll Association is desirable.
The AGA is committed to promoting diversity and representativeness within our organization.

We strive to provide and maintain a fair and equitable environment for all by valuing and respecting individual differences for our enrichment and that of the community we serve.


We respectfully acknowledge that we are located in Treaty 6 Territory, the traditional land of diverse Indigenous Peoples including the Plains Cree, Woodland Cree, Beaver Cree, Nitsitapi/Blackfoot, Métis, Nakota Sioux, Anishinaabe/Saulteaux/Ojibwe and Dene Peoples.

We also acknowledge the many Indigenous, Inuit and Métis people who make Alberta their home today.

Deadline:
This posting will remain open until filled.

Job Type:
Part-time

Part-time hours: 15-25 per week

Work Location:
In person

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