Church Secretary

2 weeks ago

Nepean, Ontario, Canada The Way Ministry of Canada Full time

Work Term:
Permanent

  • Work Language: Bilingual
  • Hours: 40 hours per week
  • Education: Bachelor's degree
  • Experience: 1 year to less than 2 years
- or equivalent experience

Work setting:

  • Willing to relocate

Tasks:

  • Arrange and coordinate seminars, conferences, etc.
  • Assist with staff consultation and grievance procedures
  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Direct staff
  • Evaluate daily operations
  • Motivate staff
  • Open and distribute mail and other materials
  • Plan and control budget and expenditures
  • Plan and organize daily operations
  • Supervise other workers
  • Train staff
  • Establish and implement policies and procedures
  • Train other workers
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Oversee the classification and rating of occupations
  • Plan, develop and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage contracts
  • Manage training and development strategies
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Oversee development of communication strategies
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Liaise with management, union officials and HR consultants
  • Negotiate collective agreements on behalf of employers or workers
  • Organize staff consultation and grievance procedures
  • Oversee payroll administration
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Perform basic bookkeeping tasks
  • Consult with clients after sale to provide ongoing support
  • Conduct performance reviews
  • Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
  • Supervise office and volunteer staff

Computer and technology knowledge:

  • Google Docs
  • MS Excel
  • MS PowerPoint
  • Social Media
  • Google Drive
  • LinkedIn
  • Electronic mail

Area of specialization:

  • Correspondence
  • Reports and records
  • Invoices
  • Project management
  • Facility management

Security and safety:

  • Criminal record check

Transportation/travel information:

  • Public transportation is available

Work conditions and physical capabilities:

  • Ability to work independently
  • Fastpaced environment
  • Work under pressure
  • Attention to detail
  • Repetitive tasks
  • Work with mínimal supervision

Personal suitability:

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Accountability
  • Dependability
  • Due diligence
  • Quick learner

Screening questions:

  • Are you available for the advertised start date?
  • Are you currently legally able to work in Canada?
  • Are you willing to relocate for this position?
  • Do you have previous experience in this field of employment?
  • Do you have the aboveindicated required certifications?
  • What is the highest level of study you have completed?
  • What is your current field of study?
  • What is your current level of study?

Other benefits:

  • Free parking available

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