Assistant data Office-(H/F)

2 weeks ago

Canada Vancouver Community College Full time

Vancouver Community College is committed to maintaining a work force that represents the diverse community we serve and we encourage all qualified applicants.

We acknowledge that Vancouver Community College ( VCC ) is located on the traditional unceded territories of the xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) peoples who have been stewards of this land from time immemorial.

Be a part of creating an inclusive community that provides equitable opportunities for Indigenous and diverse representation, participation, and success for everyone.

Come join the VCC community as we shape the future together.

This position is responsible for assisting Department Heads with a variety of administrative support activities, contributing to the smooth running of the departments.

Assists instructors in emergency situations, shows videos, supervises tests, arranges make-up tests, administers and collects assignments and Library materials.

Helps contact substitute instructors, relays instructions for class assignments, provides keys to offices and/or classrooms and locates books and materials, etc.

Provides support for program marketing efforts, such as the distribution of brochures and posters, submits details about information sessions to be posted on VCC website and prepares for information sessions.

coordinates production of timetable, and inputs data into spreadsheets.
Prepares contract requests for terms and maintains records of term workload.
Provides assistance with preparing and tracking paperwork for payroll, attendance and absence reporting.
Keeps accurate accounts of class enrolments during registration periods, updates and maintains enrolment records through term.

Maintains data systems, Learning Management Systems ( LMS ) data, records, logs, etc., Monitors, orders and maintains an inventory of office and stationary supplies.

Coordinates field trip requisitions, and provides scheduling and administrative support related to employer work practicums, as required by the role.

Maintains department website and posts information on other VCC related website pages, as required by the role.

Performs a variety of general office duties such as distributing department mail, booking rooms, responding to equipment maintenance requests and collecting and distributing book orders.

Grade 12 plus additional specialized training of over 1 year including office administration and 2 years' related experience or an equivalent combination of training and/or experience may be substituted for the required qualifications.

Recent 'hands-on' experience and demonstrated ability dealing 'face to face' with international clients, customers and/or students.
Superior communication skills and an excellent command of written and spoken English.
Considerable knowledge of the organization, content and registration procedures of all College programs.
Creative, resourceful and solution-oriented.
Computer experience and proficiency in MS Word, Excel, Outlook, Publisher and Student Information Systems (Banner preferred). Familiarity using a LMS is an asset. Ability to perform a variety of administrative and clerical tasks.
Type of Position Temporary
Employment Type Full Time
Department BACHELOR OF SCIENCE IN NURSING
Position End Date - For Temporary Positions
Position End Date - For Temporary Positions 04/15/2025
Monday – Friday 8:30am – 4:45pm

Vancouver Community College is committed to maintaining a work force that represents the diverse community we serve and we encourage all qualified applicants.

Required fields are indicated with an asterisk (*).
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