Property Administrator
2 weeks ago
Who We Are
- RioCan is one of Canada's largest Real Estate Investment Trusts (REIT). We own, manage and develop retailfocused, increasingly mixeduse properties in Canada's major markets. We pioneered the REIT concept almost 30 years ago and have transformed Canadian real estate.
We value different voices and perspectives and appreciate that the unique backgrounds and identities we each bring to our jobs make the whole business stronger.
POSITION OVERVIEW:
- Reporting to the Property Manager, this position provides administrative support and helps to ensure smooth daytoday operation of the properties.
RESPONSIBILITIES:
- Assist the Property Manager in collecting and entering monthly rents and tenant sales and maintaining current A/R notes and records;
- Maintain and update tenant contacts, files and other files/trackers as necessary;
- Formulate and distribute tenant letters, memorandums, rental advice notices, default/demand notices, year end reconciliations and all other correspondence as necessary;
- Coordinate tenant welcome packages and tenant portal (RioCan Connect) set up;
- Attend operations and tenant meetings and record meeting minutes as required;
- Assist in resolving tenant issues and provide additional assistance in resolving daytoday issues as required;
- Maintain accounting and invoicing procedures in conjunction with Head Office, including processing supplier invoices, creating/entering purchase orders, preparing monthly tenant statements of account, tenant chargeback invoices and reconciliations, cheque requisitions, stop billings, rent rolls, and other related reporting;
- Assist with preparation and tracking of annual budget workbook including utility register and contract list. Maintain workbooks as changes occur throughout each budget year;
- Maintain certificates of insurance for tenants;
- Maintain certificates of insurance and WCB letters for contractors;
- Arrange for tenant signage as required and attend related marketing meetings;
- Assist the Property Manager with the preparation of pylon signage, storage, parking and other B&L agreements;
- Assist with the coordination of tenant and shopping centre events;
- Provide general and administrative support including sending/receiving couriers, ordering supplies (kitchen/office), catering orders, office and equipment maintenance coordination;
- Other duties / projects as required.
QUALIFICATIONS:
- College Diploma or Certificate in Office Administration or Accounting;
- 3 years of previous relevant experience in an administrative role;
- Proficient in Word, Excel and Outlook;
- Previous experience with Yardi / JD Edwards;
- Proven organizational skills and ability to meet deadlines;
- Ability to work both independently and as part of a team.
Why join RioCan?
We believe in rewarding you for what you do and investing in your career and long-term success. Our total rewards and perquisites program is designed to fit and enrich your life physically, emotionally, financially, and socially.
We offer eligible employees:
Work / Life Balance that prioritizes YOU. Enjoy a hybrid work model with flexible work hours, an extra-long weekend with our RioCan Cares Day, and half days before every long weekend in the summer.
Professional Growth and Development that includes a continuing education reimbursement, a mentorship and leadership development program, on-demand online learning, and cross-training opportunities.
An
Extensive Health and Benefits Program that includes health and dental benefits for you and your family starting on day one, a healthcare spending account, an employee family and assistance program, virtual healthcare, and other resources.
- A
Comprehensive Retirement Program to help prepare our employees for the future. This includes matching employee contributions in a retirement savings plan, pension plan, and an employee unit purchase plan.
Additional Perks and Benefits that include paid time off, parental leave top-up, various employee discounts, employee referral and recognition programs, and opportunities to participate in community initiatives, committees, and social events throughout the year.
-
Property Administrator
1 week ago
Edmonton, Alberta, Canada Midwest Property Management Full timeWelcome to MidwestPrivately held and rooted in Western Canada for over 60 years, we manage quality residential rental properties in Alberta, British Columbia and the North West Territories. We are committed to providing the best value and quality for our residents by consistently maintaining our properties and delivering excellent customer service.Our...
-
Property Administrator
2 weeks ago
Edmonton, Alberta, Canada ONE Properties Limited Partnership Full timeONE Properties (ONE) is seeking a Property Administrator to join our vibrant and fast-paced team in Edmonton, AB.The OpportunityThe Property Administrator is the administrator at the corporate level ensuring that transactions are recorded accurately on a timely basis. This position will appeal to a responsible individual who enjoys working with teams,...
-
Property Administrator
1 week ago
Edmonton, Alberta, Canada Epic Investment Services Full timeProperty Administrator - EdmontonThe Property Administrator is responsible for the day-to-day accounts receivable, accounts payable accounting system inputs, timely tenant rental collection, tenant insurance documentation, tenant account reconciliations, bank deposits, general inquiries involving lease administration issues and related administrative...
-
Property Service Coordinator
2 weeks ago
Edmonton, Alberta, Canada Candema Property Management Full timeProperty Service Coordinator-Candema Property ManagementDo you love a fast paced environment that has something new and exciting to offer every day? Do you have an administrative or property management background? Then this might be the perfect job for you Candema Property Management is a busy, well established and growing office that is looking for a...
-
Property Administrator
2 weeks ago
Edmonton, Alberta, Canada Esquire Management Group Full timeEstablished Condominium Property Management Company requires a full time Property Administrator with previous Property Management experience.Minimum two years experience in office administration, minimum 2 years experience using MS Office, Excel, and Word programs.Police issued criminal background report may be required.Job Types: Full-time,...
-
Property Administrator
2 weeks ago
Edmonton, Alberta, Canada Oxford Properties Full timeWhy join us?Are you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places? If so, we would love to tell you our story.At Oxford, our culture is truly one of a kind. Across business lines and around the world, we embrace the complex and tackle opportunities with speed and agility. We are...
-
Property Administrator
2 weeks ago
Edmonton, Alberta, Canada First Capital Full timeFirst Capital [TSX:FCR.UN] owns, manages and develops grocery-anchored open-air centres in neighbourhoods with the strongest demographics in Canada. As one of Canada's top employers, we foster a vibrant culture that ensures equal opportunity and well-being for all employees in a dynamic workplace. We are proud to provide rewarding opportunities to build...
-
Property Administrator
2 weeks ago
Edmonton, Alberta, Canada Colliers Full timeMake your next move an expert one.At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities.Why Colliers?Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble,...
-
Property Administrator
1 week ago
Edmonton, Alberta, Canada Colliers Full timeMake your next move an expert one.At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities.Why Colliers?Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble,...
-
Property Administrator
2 weeks ago
Edmonton, Alberta, Canada BentallGreenOak Full timePROPERTY ADMINISTRATOREdmonton, ABWho We Are: BentallGreenOak is a leading, global real estate investment management advisor and a globally-recognized provider of real estate services. BentallGreenOak serves the interests of more than 750 institutional clients with expertise in the asset management of office, industrial, multi-residential, retail and...
-
Property Administrator
2 weeks ago
Edmonton, Alberta, Canada Colliers Full timeMake your next move an expert one.At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities.Why Colliers?Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble,...
-
Property Administrator
1 week ago
Edmonton, Alberta, Canada Canderel Full timeWho we are:Reporting to: Property ManagerSummary:As a Property Administrator, you will play a vital role in supporting the smooth and efficient operation of our diverse portfolio of properties. You will be responsible for a wide range of administrative tasks and will work closely with property managers, tenants, and other stakeholders to ensure an...
-
Junior Property Administrator
1 week ago
Edmonton, Alberta, Canada ONE Properties Limited Partnership Full timeONE Properties (ONE) is seeking a Junior Property Administrator **to join our vibrant and fast-paced team in Edmonton, AB.The OpportunityThe Junior Property Administrator is the administrator at the corporate level ensuring that transactions are recorded accurately on a timely basis. This position will appeal to a responsible individual who enjoys working...
-
Administrative Management
2 weeks ago
Edmonton, Alberta, Canada Canadian Property Stars Full timeAdministrative Management at Canadian Property StarsOffice Administrator / Human Resource ManagerThis exciting opportunity calls for a dynamic individual with a passion for leadership. Joining a driven team of 3-5 Sales Managers, your responsibilities will include:Recruiting student workforce from campuses and career fairsAssisting in organizing job fairs at...
-
Senior Property Administrator
4 weeks ago
Edmonton, Alberta, Canada Cushman and Wakefield Full timeJob TitleSenior Property AdministratorJob Description SummaryPerforms the administrative functions of the Property Management Team assuring a high level of professionalism in property issues, including timely response to and resolution of any tenant requests or concerns.Job DescriptionESSENTIAL FUNCTIONS AND RESPONSIBILITIESMay be responsible for one or more...
-
Senior Property Administrator
1 month ago
Edmonton, Alberta, Canada Cushman and Wakefield Full timeJob TitleSenior Property AdministratorJob Description SummaryPerforms the administrative functions of the Property Management Team assuring a high level of professionalism in property issues, including timely response to and resolution of any tenant requests or concerns.Job DescriptionESSENTIAL FUNCTIONS AND RESPONSIBILITIESMay be responsible for one or more...
-
Property Management Administrator
1 week ago
Edmonton, Alberta, Canada Harvard Developments Full timeHarvard Developments has an immediate opening for a Property Management Administrator to join its retail team in Edmonton. Your primary responsibilities include contract lease administration, preparing lease abstracts, calculating rent and percentage rent charges, collection of accounts receivable and delinquent accounts, reconciling and preparing accounts...
-
property administrator
2 weeks ago
Edmonton, Alberta, Canada Jena Properties Full timeEducation: Expérience: EducationSecondary (high) school graduation certificateTasksNegotiate or approve rental or lease of properties on behalf of property ownerEnsure terms of lease agreements are metHire and supervise support staff performing operational, clerical or maintenance dutiesPrepare and administer contracts for property services, such as...
-
Property Administrator
1 week ago
Edmonton, Alberta, Canada Jena Properties Full timeEducation: Secondary (high) school graduation certificate Experience: 7 months to less than 1 yearTasks: Negotiate or approve rental or lease of properties on behalf of property owner Ensure terms of lease agreements are met Hire and supervise support staff performing operational, clerical or maintenance duties Prepare and administer contracts for property...
-
Property Administrator/project Coordinator
1 week ago
Edmonton, Alberta, Canada Matrix LabourLeasing Ltd. Full timeMatrix Labour Leasing is looking to hire a Property Administrator/Project Coordinator in Edmonton AB. This role is primarily responsible for the general administration and oversight of the property and to ensure that a superior level of cooperation, service, and support is provided to Tenants.Pay Rate is $25 - $27/hr depending on experience.Job Duties...