Planning and Reporting Specialist
1 week ago
Who We Are
BGIS is a leading provider of customized facility management and real estate services.
With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients' businesses.
Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.
SUMMARY
The
Planning & Reporting Specialist is responsible for supporting planning, tracking and reporting of project assignments and labour for the variable resource pool to ensure optimal use of resources across the national program of work.
They will support reporting and data analysis for the TFMS service line and will prepare reports that enable Sr leaders to make well-informed business decisions.
Each planning and reporting analyst may support one or more of the below functions depending on the size and make-up of the overall team.
KEY DUTIES & RESPONSIBILITIES
People Leadership
Demonstrates strong, competent leadership for team members to guide them in reaching their full potential and meeting their objectives, which supports achievement of our corporate goals.
Specifically, these responsibilities include but not limited to:
- Full involvement with recruiting talent.
- Provides mentoring, coaching and guidance to all team members.
- Objectively recommends compensation adjustments.
- Manages all aspects of performance.
- Supervises, mentors and coaches a team of individual contributors.
- Responsible for all aspects of performance management monitoring, evaluating and providing performance feedback, conducting performance reviews, developing performance improvement plans and monitoring progress.
- Contributes to recruiting new talent and retention of team members.
- Objectively recommends compensation adjustments.
- Participates in new team member onboarding to ensure a positive and consistent experience for new team members and consistency of training and onboarding to processes, tools and other materials.
- Strives for 100% employee engagement and satisfaction through effective leadership, communication, administration and provision support including mentoring and team member development activities for direct reports.
Project Administration and Support
- Oversees the TFMO Project Administrators in their daytoday execution of activities.
- Supports the Program Directors by preparing schedules for new projects and assigning resources. Works collaboratively to refine and finalize.
- Supports the administrative requirements as needed through TFMO's servicebased model to studios.
- Supports Studio leads with schedule updates as required through the life cycle of the project.
- Communicates project schedules and milestone deliverable dates to studio leads at project initiation.
Resource Assignment & Tracking
- Manages the database of resources and available labour to provide recommendations for project assignments to Program directors.
- Manages consolidated view of national projects resource demand.
- Reports on forecasted labour requirements at the project, studio and national levels.
- Reports on actual labour spend vs forecast at the project, studio and national levels.
- Tracks resource availability including vacation tracking.
Reporting & Analytics
- Compiles and maintains large volume of project data within information management systems to support various reporting, benchmarking and analytical requirements.
- Generates and compiles data from multiple data sources using various business intelligence tools and information management systems.
- Develops new reports as required to support business decision making.
- Supports monthly governance reporting to the client for all regions.
- Provides analytical support to identify trends, risks and opportunities for the service line.
Risk Management Support
- Supports financial risk management by providing required data and analytics.
Tool Development
- Provides support in the development of new workbooks, analytical tools as required by the team to improve work effectiveness / efficiency for administration of projects.
KNOWLEDGE & SKILLS
- Computer proficiency in relational databases, reporting tools, MS Office including MS Access and MS Excel and Power BI with ability to learn new information management systems quickly.
- Experience creating schedules with complex parameters.
- Proficient in the use of MS Project or other similar programs to generate and manage schedules. (Experience creating reports, providing analysis of data).
- Very strong attention to detail Experience working with in a team.
- Strong data analysis and interpretation skills.
- Ability to handle a large volume of information and accurate management of large datasets
Licenses and/or Professional Accreditation
- None required.
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