Eepf Admin

2 weeks ago

Québec, Quebec, Canada External Career Site EEPF Full time

Location:
Ouje-Bougoumou

Posting End Date:
November 29, 2023

Administrative Assistant

Core Functions:

The Administrative Assistant carries out various secretarial, clerical, and general office administration duties to the Lieutenant and the detachments.

Functional Responsibilities:

  • Screen and respond to incoming correspondence, inquiries, and telephone calls received at the detachment.
  • Ensure the management and the followup of the agenda.
  • Provide support by preparing, drafting, editing, and proofreading correspondence, presentations, brochures, publications, reports or related material.
  • Receive training for ICO Software and act as a reference and support for the use of the program to detachment staff.
  • In between leaving and arriving Officers, ensure that houses have been inspected and meet the required standards.
  • Assist in the preparation of reports and presentations to various committees or councils.
  • Take and prepare minutes for detachment meetings. Prepare and send activity reports to headquarters.
  • Coordinate various meetings or conference calls, including setting up appointments, preparing meeting notices, and making conference room reservations.
  • Assist with travel and accommodation arrangements.
  • Assist all Officers with administrative matters.

Administrative Responsibilities:

  • Keep employee files up to date regarding requests for vacation, leaves, etc.

Other Responsibilities:

  • Maintain uptodate knowledge and skills in area(s) of responsibility.
  • Perform other duties as required.

Qualifications:

Education

  • High School Diploma with additional training program of at least one year in Secretarial studies or related field.
Experience

  • One to three years of relevant work experience.

Language:

  • Fluency in English.
  • Fluency in French.
  • Fluency in verbal Cree is an asset.

Knowledge and Abilities:

  • Customerfocused and serviceoriented.
  • Proven ability to communicate effectively.
  • Proven ability to be discreet and maintain confidentiality.
  • Demonstrated attention to detail and accuracy.
  • Proven organizational skills.
  • Proficiency in Microsoft Office products.

Additional Requirements:

  • Typical office setting where there are no unusual physical demands.
  • Must agree to undergo a background check.

  • Eepf Admin

    2 weeks ago

    Québec, Canada External Career Site EEPF Full time

    **Location**: Ouje-Bougoumou **Posting End Date**: February 20, 2024 Administrative Assistant **Core Functions**: The Administrative Assistant carries out various secretarial, clerical and general office administration duties to the Lieutenant and the detachments. **Functional Responsibilities**: - Screen and respond to incoming correspondence, inquiries...