Coordinator, Online Training

1 week ago

Nunavut, Canada Baffinland Full time

At Baffinland, we work and live beyond the Arctic Circle, mining iron ore at our Mary River Property, located in the Qikiqtani Region of Nunavut on Baffin Island; We are a unique company with a strong management who have amassed specialty experience on northern mining projects through all phases of Inuit consultation, permitting, construction and operation.

Our workforce brings together the modern practice of safe, sustainable mining and the enduring value of a traditional culture, which is rapidly advancing.

The result is a work and community experience you won't find anywhere else.

Reporting to the Site Services Superintendent, Transportation and Logistics, the BIM Travel Coordinator will coordinate site travel schedules, accommodations and travel services for employees and contractors utilizing standard policies/procedures, in order to allow for seamless site operations.

This is a site-based fly in/fly out rotational work based in northern Nunavut, Canada.
Maintain all schedules in INX Travel System and SAP Concur
Maintain and coordinate site schedule for site personnel, keep rosters up date and provide information and guidance to site leadership to ensure the adequate number of people are available to operate the sites
Maintain accurate profiles from all employees and contractors traveling to and from site
Communicate and coordinator commercial travel and accommodations with External Travel Planners to ensure accurate travel arrangements
Coordinate travel arrangements on charter flight in/out of site including seating plans
Ensure documentation is in order for flying including deployments forms, medical approval, and orientation
Maintain the role membership for ERT (Emergency Response Team) group in Logistics software
Maintain information in the Human Logistics system such as medicals, vacations, leaves and absences, as well as flight change information and role membership in the Emergency Response Team
Coordinate local communities' flights, accommodations and travel arrangements
Coordinate accommodations by allocating camp rooms, coordinating with housekeeping, and responding to issues with accommodations
Manage all itineraries for all person(s) on to and from site
Ability to work in a 24/7 rotation schedule fly in/fly out. (Minimum one (1) year of experience working in administration, travel and/or office-setting
Experience with SAP and INX is an asset
Experience in the Arctic would be an asset.
Diploma from a vocational institution in Administration, Communications and/or Travel is an asset
Certification in Administration, Communications and/or Travel is an asset
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