Urgent Search: Expeditor

2 weeks ago

Calgary, Alberta, Canada Airswift Full time

Airswift is working with one of our major clients to find 2 Expeditors to join their team on a 1-year contract in Edmonton or Calgary.

High-Level Description

  • To support the Supply Chain function by expediting and tracking all aspects/deliverables, for items as assigned (items can be included in but not limited to equipment/material required for completion of Purchase Orders, Contracts, or Projects).
  • Proactively expedite assigned item(s), by managing and utilizing stakeholder meetings, systems, templates, processes and either aiding in mitigation of or identifying potential risks.
  • Build and maintain strong relationships with all stakeholders including, but not limited to, vendors and key client groups such as; engineering, project team members, project contractors, quality and other SCM team members (e.g. Logistics).
Specific Accountabilities

  • Aid in the Coaching and mentoring of new hires, project team personnel and new vendors the current Expediting process
  • Manage assigned equipment/material / logistics to ensure on-time readiness and delivery to site in line with the project and construction schedule.
  • Manage all vendor equipment/material documentation / logistics between the vendor, Engineering (or Engineering Consultant) and internal Project teams to ensure prompt review & approval periods. Must ensure that all required documentation is received complete (including approvals if applicable) Examples of documentation required can include the following; drawings, RFI's, Inspection Test Plans (ITP), Weld Procedure Specifications (WPS), and Final Vendor Data Requirements (VDR).
  • Regular review of vendor fabrication schedules, Inspection and Test Plans (if applicable), Inspection Reports and other pertinent vendor and PO data to mitigate any delays
  • Notify key stakeholders of potential or actual delays while working with supplier to resolve issues as required
  • Administrate, schedule, chair, minute and manage vendor supply meetings and attend project meetings as required
  • Report to stakeholders on equipment/material status, progress, receiving status as required using the required reporting formats.
  • Assist in the review and verification of invoices for accuracy as required
  • Work with vendors and stakeholders to resolve freight claims, investigate quantity shortages/overages, shipment errors, tagging issues etc.
  • Communicate potential commercial and technical issues to the Project team members and stakeholders.
  • Coordinate logistics for delivery of equipment/material to site and coordinate with construction at site to ensure readiness and proper equipment is available for off-loading shipment as required
  • Coordinate activities and communicate regularly with key stakeholders.
  • Follow standard processes to ensure that the expediting tasks and duties for assigned equipment/material is centralized as per the direction of the team lead & or Manager.
  • Keep updated electronic records per requirements for timely completion of PO/Contract closeouts by creating, organizing and maintaining expediting files
  • Consult/Report with Team Lead and/or Manager regularly on Project, PO or Contract on goings.

Would be working with:

  • Sr Expeditors, Supervisor , and/or Team Manager– Working with and seeking additional general direction, guidance and counsel on a regular basis. Supervisor and/or Manager to provide and change work assignments as required
  • Regular updates/Meetings/ Support for Vendors and Internal/ External clients such as Engineering, Consultants, Contractors, Buyers, Project Team members, Commissioning, Construction Services, Quality Surveillance and other SCM Team members (e.g. Logistics).

Required:

  • Minimum 2-4 years of applied experience in a high pace environment.
  • Good working knowledge and experience of expediting best practices and an understanding of logistics, purchasing and project document requirements.
  • Good interpersonal skills with ability to maintain and builds strong working relationships.
  • Equivalent combination of experience, training and/or education.
  • Coordination skills, ability to multi-task, follow up and manage timelines
  • Ability to work on diverse projects and processes with conflicting deadlines.
  • Customer service/Problem Solving/Organizational skills an asset.
  • Working Knowledge of Engineering and Vendor Documentation is required.
  • Strong and effective communication skills and attention to detail are a necessity

Preferred:

  • Knowledge of MS Windows/Outlook and Office Suite.
  • Knowledge of SharePoint, Oracle Cloud and Salesforce is an asset.
  • Post-secondary education in a related field (e.g. Project Management, Purchasing / Supply Chain Management, B-Com, Finance, Business Admin.)

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