Bookkeeper

2 weeks ago

Vaughan, Ontario, Canada PV Services Full time
Reconcile invoices, timesheets and related details against appropriate projects

  • Administer Accounts Payable and Receivable
  • Generate and send out invoices, Bill Of Materials, and other documentation
  • Enter data and track information using MS Excel and QuickBooks
  • Understand government reporting for taxation (GST/HST, EHT, T4, T4 A-NR, WSIB, etc.
  • Ensure accuracy of all invoices including billing name, Project name & site, numerical calculation, back up etc.
  • Processing all invoices in the accounting software for payment.
  • Perform monthly Bank Reconciliations.
  • Will be required to follow up on outstanding invoices
  • Maintain appropriate levels of office supplies, parts and equipment for inventory as directed or required
  • Maintain accurate vendor records and ensure best pricing for any procured items
  • Maintain accurate records of time sheets, vendor and contractor communication, Bill of Materials, change orders and other items related to projects
  • Monitor Merx, Biddingo, Buy and Sell and other sources of potential relevant projects
  • Assist with creation and management of tender responses and project proposals using MS Word and Excel
  • Communication with the vendors for any discrepancies on the invoices and answering any trade queries
  • Any other admin duties at the department level whenever required.

Experience
This role is open to applicants in accordance with Ontario and Canadian employment legislation.

The successful applicant must pass a criminal background check, credit check and be eligible to attain at least "Reliable Clearance" in accordance with Canadian Federal Government standards.

Ability to obtain additional security clearance preferred.

  • Must be adept and proficient at Microsoft Excel and Word and QuickBooks.
  • An understanding of Generally Accepted Accounting Principles (GAAP) for project based bookkeeping in order to interface with the Accounting and Finance contacts. Ability to reconcile, BOM's, Time Sheets, Invoices and Accounts payable to ensure chargebacks are assigned to the correct project and vendors and customers.

Qualifications

  • Working knowledge of QuickBooks
  • Diploma in Finance or Accounting
  • Minimum 4 years of bookkeeping experience
  • Experience with RFP documents and Government Reporting Procedures
  • Microsoft Outlook, Word & Excel including formulas and other functions
  • Strong organizational skills with an ability to prioritize tasks
  • Proficiency in data entry & document management

Salary:
$21.00-$27.00 per hour

Benefits:

  • Casual dress
  • Dental care
  • Extended health care
  • Vision care

Schedule:

  • 8 hour shift

COVID-19 considerations:
All employees must be vaccinated for Covid-19

Ability to commute/relocate:

  • Vaughan, ON: reliably commute or plan to relocate before starting work (required)

Experience:

  • Bookkeeping: 4 years (required)

Work Location:
In person

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