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Department Assistant, Arts

3 months ago

Surrey, British Columbia, Canada Kwantlen Polytechnic University Full time

Competition ID:

  • 3443

Internal Closing Date:

  • June 14, 2024

External Closing Date:

  • Open Until Filled

# of Openings:

  • 1

Pay Level:

  • 1
0 - BCGEU Pay Grid - $30.25 to $33.77 per hour

Employment Type:

  • Temporary Full Time

Workplace Type:

  • Hybrid

Travel Frequency:

  • Occasional travel between campuses is required.

Employee Group:

  • Support Staff (BC General Employees Union)

Days of Work (BCGEU):

  • Monday, Tuesday, Wednesday, Thursday, Friday

Hours of Work (BCGEU):

  • 8:30am4:30pm

Hours per Week (BCGEU):

  • 35

Kwantlen Polytechnic University


KPU offers all learners opportunities to achieve success in a diverse range of programs that blend theory and practice, critical understanding, and social and ethical awareness necessary for good citizenship and rewarding careers.

KPU strives to implement initiatives that will attract, support, engage, and retain KPU's people and create an environment where all employees see themselves as contributing to student learning.




JOB OVERVIEW:
DEPARTMENT ASSISTANT, ARTS


Provides administrative support for functions related to the Faculty of Arts and its associated departments while maintaining confidentiality and discretion.

A high degree of attention to detail and accuracy is required as the Department Assistant's record keeping and recommendations are relied upon when the DBM, Chair(s), Associate Deans, and Dean are making decisions.


EDUCATION AND EXPERIENCE

  • Completion of fouryear baccalaureate degree from a publically accredited postsecondary institution. Experience working within highly complex administrative environments is an asset as is supervisory experience.
  • Three years recent related experience that demonstrates increasing levels of responsibility.
  • Typing speed of 50 wpm.

QUALIFICATIONS

  • Excellent working knowledge of English, both oral and written. Proven excellence in communication skills, both oral and written, exhibiting a high level of tact, professionalism and diplomacy.
  • Proven ability to comprehend, communicate and comply with established policies, practices and procedures.
  • Proven ability to compose standard forms of business communication such as memoranda, business correspondence, minutes of meetings, etc.
  • Superior accuracy and attention to detail, particularly in editing documents.
  • Superior interpersonal skills, with the ability to patiently and effectively deal with a diverse range of people in a respectful and professional manner.
  • Superior organizational and timemanagement skills in coordinating projects and meeting multiple overlapping deadlines.
  • Proven ability to effectively prioritize work and manage time in an administrative environment with multiple demands and frequent interruptions.
  • Proven ability to develop effective multiperson administrative procedures in a systematic, organized fashion.
  • Proven ability to take direction and complete assigned tasks on time.
  • Experience managing the multiple demands within a large and complex organization.
  • Proven ability to successfully recognize, analyze and resolve problems.
  • Proven excellence in quantitative reasoning.
  • Proven ability to handle confidential matters and materials with tact and discretion.
  • Proven ability to work independently under mínimal supervision, exercising good judgment and initiative.
  • Proven ability to work constructively and cooperatively with an administrative team.
  • Proven ability to adapt quickly to new technologies and rapidly changing work environments.
  • Proven ability with integrated computer technologies including MS Word, MS Excel, MS Access, MS SharePoint, Outlook software, electronic calendars, website maintenance and internet. Familiarity with Banner information system, FAST, and Access is an asset.
  • Working knowledge of routine office systems and procedures, including standard filing systems, clerical control systems, recordkeeping, etc.
  • Familiarity with Collective Agreements.
click here for a more detailed job description

The biweekly alary is $2, $30.25 per hour)

Salary Information
Annual salary increases are based on hours worked and anniversary dates

Why Join KPU?

  • Recognized as one of B.C.'s Top Employers
  • KPU is committed to actively fostering an equitable and inclusive working environment
  • Hybrid
environment, flexible work around core hours

  • Defined Benefit Pension Plan
  • Municipal Pension Plan
  • Extended Medical, Dental, Short Term Disability, Long Term Disability, Life Insurance, Optional Life Insurance, Accidental Death and Dismemberment, Emergency Travel Assistance, Employee and Family Assistance Program, Teledoc
  • Maternity and parental leave topup
  • Generous vacation package
  • Campus work environment, outdoor sitting areas and nearby walking trails
  • Campus athletic and fitness centers with a variety of instructorled classes
  • Tuition waiver program eligible to waive tuition costs of courses at K