Project Coordinator

2 weeks ago

Ottawa, Ontario, Canada AVI-SPL Full time
:

WHO WE ARE


AVI-SPL is a digital enablement solutions provider who transforms how people and technology connect to elevate experiences, create new value, and enable organizations to thrive and grow.

We are the largest provider of collaboration technology solutions, which include our award-winning managed services.

Our highly certified industry experts and innovation leaders share a vision to help people work smarter and live better.

We believe that success starts with a sound team and that an inclusive and diverse workplace moves us all forward.


WHAT YOU'LL DO


As a Project Coordinator, you will assist Project Management with the coordination of project activities, including change management, ensuring timely and on-budget completion of project deliverables meeting client scope and quality requirements, all according to established AVI-SPL Project Management principles and procedures.

AVI-SPL will help you acquire the skills to manage smaller complexity projects with the ultimate goal of moving into the Project Management role.


Day-To-Day Responsibilities:

  • Review and acquire a thorough knowledge of contract documents for each assigned project including, but not limited to project scopes of work, bid drawings and specifications, contract, subcontractor scopes of work, and construction schedules.
  • Manage appropriate resource scheduling for all required project tasks.
  • Facilitate discovery and documentation during internal project kickoff meetings as needed
  • Participate in external project kickoff meetings with all necessary external stakeholders as well as applicable internal resources as required.
  • Manage internal and external project communication and documentation by keeping accurate files and records of project status and activities.
  • Respond to communications from customers regarding problems or concerns in a timely and professional manner as directed.
  • Compile job progress reports. Raise any issues to Project/Office Management for proper escalation.
  • Review daily site progress reports from lead technicians and respond to needs identified.
  • Assist in the management of equipment distribution, ordering, and shipping through pick ticketing, packing slip and sign off process requirements.
  • Assist Management through the change order process through assurance that any scope, schedule, cost or change of terms are handled in accordance with AVI-SPL change order procedures.
  • Deliver quality analysis report of internal resources and subcontractors.
  • Ensure all closeout/asbuilt documentation is created and stored in proper location for service and/or future office reference.
  • Develop and maintain strong relationship with customers with direct interaction with
- focus on improving customers' perception of on time delivery, quality, responsiveness, problem solving and service.

  • Achieve project results per customer requirements to obtain AVI-SPL Net Promoter Score

WHAT WE'RE LOOKING FOR

Must-Haves:

  • Proficient with Microsoft Office (Word, Excel, Outlook), Microsoft Project and Adobe Acrobat.
  • Effectively manage tasks and resources to meet project objectives.
  • Energized selfstarter capable of working independently and ensuring to meet deadlines.
  • Excellent communication and interpersonal skills, both verbal and written.
  • Excellent attention and time management skills while adapting to change priorities.
  • Valid Driver's License and a Motor Vehicle Record that meets AVI-SPL Driving Privileges
  • Ability to travel to various job sites as required.

Nice-To-Haves:

  • Demonstrated experience as a Project Coordinator in the Audio Visual, Construction,Technology, or related industry preferred.
  • Accurately read and comprehend project technical and construction documents.
  • Understand and assist with the maintenance of project budgets.
  • Understand Audio Visual system functionality and installation processes and techniques.
  • Formal education in Audio Visual, Construction, Technology, or related field preferred.
  • Minimum high school diploma or equivalent is preferred.

WHY YOU'LL LIKE WORKING HERE

  • Robust onboarding plan including job shadowing
  • Training and professional development opportunities
  • Onsite training and other learning opportunities
  • Paid holidays, stat days and flex days
  • Competitive wages
  • Medical benefits, including vision, health, dental and RRSP matching
  • World class tools to help you succeed
  • Enjoyable and dynamic company culture

MORE ABOUT US


At AVI-SPL Canada Ltd., we proudly boast our core values - build connections, be trailblazers, own it, do the right thing, thrive together.

We rely on each other to deliver the best solution for our customers. We love what we do, and every member of our team is essential to our success.


We strive to create a work environment in which all individuals are treated fairly and with respect and have equal access to opportunities and resources.

In our commitment to building happ

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