Scheduling Clerk

2 weeks ago

Milton, Ontario, Canada Halton Region Full time

Scheduling Clerk:

At Halton Region, we treat everyone with respect, honesty, fairness and trust.

As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve.

Halton Region is committed to providing accommodation to individuals with disabilities throughout the recruitment process.


We are proud to operate three non-profit long-term care homes where our employees make a meaningful contribution on the lives of the residents by providing quality care in a family-like atmosphere.

As an employee, you will be part of a progressive, service-focused and award winning employer with a diverse and inclusive work environment.

We are also recognized as a Registered Nurses' Association of Ontario (RNAO) Best Practice Spotlight organization.

You make a positive difference in people's lives because you provide high quality customer centered services.

You operate within a highly ethical environment and will be accountable for going the extra mile, listening to your customers, creatively meeting needs and always being respectful to those you serve.

As a result, you will be part of a qualified and strategic team recognized widely for caring, excellence, integrity, inclusiveness and flexibility.


Posting ID: 1776

Department:
Social & Community Services

Division:
Services for Seniors

Pay Range:
$ $39.31

Job Type:
Multiple Positions

Work Location:
Dorval Drive Office - 690 Dorval Drive, Oakville

Employee Group:

OCT

Posting Date:
March 9, 2023

Application Deadline:
March 23, 2023

Positions Available:

1 Permanent Part Time 17.5 hours per week (6am-2pm and 1pm-9pm)

1 Temporary Full time 35 hours per week for up to 12 months (6am-2pm and 1pm-9pm)

Job Summary:

This position is responsible for the accurate and efficient scheduling of staff for our three long-term care homes.

Duties & Responsibilities:

  • Performs current and future scheduling of the time and attendance management system.
  • Applies and makes manager approved changes to staff schedules in accordance with applicable collective agreements and legislation.
  • Maintains accurate documentation to support the centralized scheduling service.
  • Coordinates scheduling functions for their home of responsibility. Assists as needed for all homes.
  • Prepares and codes biweekly payroll.
  • Completes daily edits in payroll system, including payroll adjustment forms if required.
  • Provides regular updates to home management regarding staffing status.
  • Ensures accurate and timely data entry in Time and attendance system.
  • Assists with new employee onboarding or departure including orientation of new employees to scheduling process, software and policies.
  • Maintains accurate records on employee attendance including hours worked, time off and orientation.
  • Prioritizes and handles multiple work demands using exceptional organizational and problem solving skills, work within strict deadlines; maintain adequate coverage for shifts; and understand and work within legislation and collective agreements.
  • Responds to homes change in clinical needs, understanding homes staffing patterns and care needs, as per direction from the home management team, scheduling supervisor or Nurse in Charge as applicable
  • Understands and applies Regional policies and procedures, related agreements and legislation i.e. collective agreements, Employment Standards Act, MoHLTC Homes Act, Workplace Safety and Insurance Board and payroll regulations to scheduling function
  • Responds to inquiries, requests, and concerns from staff and management with a customer service approach and participates as an effective team member.
  • Maintains confidentiality at all times and uses discretion when processing employee scheduling information.
  • Generates and assists with development of documents, reports, statistical information, and schedules.

Skills & Qualifications:

Essential

  • Postsecondary education in office administration with at least two years' experience in office administration with an emphasis on payroll and scheduling in a 24X7 long term care (or health care) environment and computerized scheduling/payroll /workforce software.
  • Strong computer ability using MS Office is needed along with excellent organizational, analytical, customer service and communication skills.
  • Ability to work well in a team environment and independently is essential.

Preferred

  • A good understanding of general accounting practices, experience working in a unionized setting is preferred.
  • An equivalent combination of education and experience will be considered.

Working/ Employment Conditions:

Working Conditions

  • In accordance with requirements in Ontario Regulation 191/1
  • Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require a

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