Data Management Assistant(Iii)

1 week ago

Hamilton, Ontario, Canada McMaster University Full time

Schedule
Monday-Friday 8:30-4:30, 35 hours/week

Education Level
2 year Community College diploma in Office Administration or related field.

Career Level
Requires a minimum of 3 years of relevant experience.

JD #
JD00435

Pay Grade:

6

Title:

Data Management Assistant (III)

Unit/Project Description:

The Undergraduate Medical Education (UGME) Program is a three-year, multi-campus program.

The curriculum focuses on the mastery of fundamental concepts in Medicine and continues the McMaster tradition of problem-based learning.


The Data Management Assistant (III) position is instrumental to the UGME program and will provide statistical analysis for standard setting and program evaluation purposes of curriculum and program assessments.


This position works closely with the UGME Assistant Dean as well as the Chairs of Student Assessment and Program Quality.


Job Summary:

Responsible for providing database design and data management support services for one or more projects. Ensure effective database design and maintain the accuracy, integrity, and security of computerized records systems.

Purpose and Key Functions:

  • Design databases in consultation with researchers, project coordinators, or project stakeholders.
  • Modify and reconfigure databases to ensure the optimal storage of data and minimize data entry complexities.
  • Write, update, and archive data management and quality assurance conventions.
  • Develop presentations and present training sessions.
  • Conduct data audits, compile results, analyze and summarize audit findings.
  • Recommend modifications to processes related to data collection and data entry conventions and develop implementation plans.
  • Gather and compile descriptive summaries which may require the use of software to conduct calculations and complete basic statistical analysis.
  • Review case report forms, determine possible protocol deviations, discrepant data, and inconsistent reporting, and write amendment forms identifying these findings.
  • Conduct site visits to assess the quality assurance of data.
  • Participate in project meetings and propose recommendations for procedure modifications and development in the areas of data management, quality control, and assurance.
  • Test case report forms and database capabilities and implement modifications.
  • Write queries and macros using SQL, Excel, or other similar programs, to generate quality control checks.
  • Extract and analyze results and recommend changes to conventions for data management.
  • Recommend appropriate codes for the classification of data for assigned projects.
  • Oversee the extraction and compilation of data required for reports and disseminate data to research groups, project stakeholders, and collaborating partners.
  • Write a variety of letters and memos.
  • Word process a variety of documents such as project reports, case report forms, and manuscripts.
  • Design case report forms that adhere to established design and composition standards.
  • Respond to inquiries received from project personnel regarding relevant project issues and procedures.
  • Propose recommendations for procedure modifications and development in the area of data management, quality control, and assurance.
  • Enter data collected from various sources such as paper documents, electronic entry systems, and the telephone.
  • File, retrieve, and purge documents.
  • Attend and participate in group meetings.

Requirements:

  • 2 year Community College diploma in Office Administration or related field.
  • Requires a minimum of 3 years of relevant experience.

Additional Information:

Position requirements:

  • Working knowledge of the UGME program in order to produce regular reports on curricular and program assessments.
  • Experience with statistical analysis for standard setting and program evaluation puproses of curriculum and program assessments (exams, progress, tests, OSCE).
  • Experience developing regular reports on program outcome data and statistical analysis (end of rotation program evaluations, learning site evaluations, distribution of experiences across learning sites, program and national survey data, residency matching data, admissions data, licencing exam data).
  • Experience in program evaluation and statistical support of admissions, curriculum, assessment and evaluation faculty and staff portfolios.
  • Understanding of the AFMC accreditation standards, support of accreditation data summary and statistical analysis requirements.
  • Profiniency and experience with a variety of software databases, word processing, web conferencing,
  • Proven experience developing and presenting statistical analysis using a variety of mediums.


This position may require you to work outside of your regular work schedule including evenings and weekends to meet operational demands; and may require you to travel, therefore, access to reliable transportation is also required.

Access to reliable home internet service to facilitate ou

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