Assistant Project Manager

2 weeks ago

Toronto, Ontario, Canada Ministry of Transportation Full time
The Accommodations Management Office is seeking a professional to support facilities and accommodation projects across the province.

This organized individual will provide project management, coordinate project management process/workflow coordination, communication and issues management support.

  • 301 St. Paul, St. Catharines
  • 125 Sir William Hearst, Downsview (Toronto Region)

AMENDMENT:
Closing date extended and area of search changed to OPEN

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the

OPS Anti-Racism Policy and the

OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's

Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?: In this exciting role, you will:

  • Provide project management coordination and support by tracking project plans/schedules, project status reports, budgets and issues
  • Coordinate the flow of incoming/outgoing information requests and correspondence
  • Provide advice and assist with the preparation of project products
  • Maintain the project budget and prepare for approval, ensuring projections support business planning initiatives
  • Provide quality assurance/control function for the project and team
  • Prepare briefing notes, memos, and various correspondence

How do I qualify?:

Project Coordination Skills:
You have planning, coordination and organizational skills to:

  • determine work priorities and coordinate a variety of concurrent activities
- coordinate information request responses within tight pre-established timelines
- liaise between project team, and working groups, partners and stakeholders for effective workflow and communications
- respond to external inquiries and deal with sensitive issues and material of a high profile project

Research, Analytical and Problem-Solving Skills:

You can:
- conduct research and gather information
- prepare options and recommendations for improvements
- prepare a variety of administrative and financial reports for management
- respond to external inquiries and deal with sensitive issues and material related to the project
- resolve issues/problems related to development/routing/approval of project materials

Communication Skills:

You can:
- prepare/maintain project plans and schedules, presentations, spreadsheets, tracking databases and briefing materials, memos, correspondence
- advise of requested and required changes to draft documents, including content and format and time line requirements
- prepare project products (e.g. presentations, consultation documents, procurement documents)
- assist with the development of objectives, terms of reference and sourcing
- review materials for compliance with the Ontario Public Service

Specialized Knowledge:

You have sound knowledge of:

  • government administrative policies and procedures related to correspondence flow and control, procurement, file management etc.
- budgeting, financial management policies and reporting to track and monitor expenditures and identify financial issues

  • You are familiar with relevant legislation e.g. Accessibility for Ontarians with Disabilities Act (AODA) and the Freedom of Information and Protection of Privacy Act (FOIPPA)

Computer Skills:

You have:

You can:
- strong keyboarding skills with accuracy and attention to detail

Additional Information:

Address:

  • 1 Permanent, 301 St Paul St, St Catharines, West Region or 125 Sir William Hearst Ave, Toronto, Toronto Region

Compensation Group:

  • Ontario Public Service Employees Union
  • Understanding the job ad definitions
    Schedule:
  • 3
    Category:
  • Administrative and Support Services
    Posted on:
  • Wednesday, February 15, 2023
    Note:
  • N-MT195391/23

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