Project Associate
1 week ago
Project Associate - Chemicals Group
Essential Job Duties & Responsibilities
- General Description of Responsibilities
- By delegation from the Senior Director & Head of Chemicals, Chemicals Group, the Project Associate - Chemicals Group is responsible for providing effective and competent office support to the Branch in a safe, legal, and ethical manner.
- Specific Responsibilities
- Personal Assistant to the Senior Director & Head of Chemicals, Chemicals Group
- Maintain Executive's personal calendar, ensuring that information is up-to-date and accurate at all times.
- Book airfare, hotels, and rental cars. Prepare Travel Itineraries and organize Travel Documents including preparing the documents to apply for travel Visas.
- Preserve and update Executive's contact database.
- Produce expense reports for Executive to sign and ensure accuracy and timeliness.
- Manage Executive's outgoing correspondence to staff and clients.
- Handle telephone calls professionally and compose emails to clients on behalf of Executive.
- Act as a conduit between clients and Executive.
- Administration for Chemicals Group -CG
- Group project management including developing and maintaining Project Management Spreadsheets and ensuring logs are updated.
- Maintenance and communication of Technical Staff Workload and Chemicals Database.
- Group meetings preparation and arrangement.
- Maintain CG Activity log, Hazard Communication log, and follow up on leads and opportunities.
- Project initiation tasks such as preparing/editing Proposals, coordinating credit checks, and maintaining the Contract Log.
- Various other responsibilities including managing webinars, arranging couriers, document control, updating CVs and Biographies, preparing for client meetings, and more.
- Assist Accounting and Scientific Staff with various tasks and provide support for translations when required.
- General Administration for Intertek Health Sciences and acting as administrative support for other groups as needed.
- Monthly administrative meetings participation and feedback provision.
- Carrying out all responsibilities according to company policies and procedures with good judgment and diplomacy.
- Education and Experience Requirements
- Post Secondary Education - science background preferred
- Minimum 3-4 years experience in an office environment.
- Core Competencies
- Strong organizational skills, ability to multitask, advanced Executive skills, knowledge of various software, detail-oriented, good judgment, interpersonal skills, and ability to self-monitor work.
- Why work at Intertek?
- Intertek is a world leader in Quality Assurance with a global presence and a commitment to making the world safer and more sustainable.
- What we have to offer:
- We offer a competitive salary and benefits package along with a strong belief in the importance of Our People.
- We are an Equal Opportunity Employer committed to diversity and inclusion.
- This position outline is a general guideline and does not represent all-encompassing details. The position assumes that the incumbent has both the mental and physical requirements to carry out the above-defined duties.
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Project Associate
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