Project Associate

1 week ago


Mississauga, Ontario, Canada Equest Full time
What will you be Doing?

Project Associate - Chemicals Group

Essential Job Duties & Responsibilities
  • General Description of Responsibilities
  • By delegation from the Senior Director & Head of Chemicals, Chemicals Group, the Project Associate - Chemicals Group is responsible for providing effective and competent office support to the Branch in a safe, legal, and ethical manner.
  • Specific Responsibilities
  • Personal Assistant to the Senior Director & Head of Chemicals, Chemicals Group
  • Maintain Executive's personal calendar, ensuring that information is up-to-date and accurate at all times.
  • Book airfare, hotels, and rental cars. Prepare Travel Itineraries and organize Travel Documents including preparing the documents to apply for travel Visas.
  • Preserve and update Executive's contact database.
  • Produce expense reports for Executive to sign and ensure accuracy and timeliness.
  • Manage Executive's outgoing correspondence to staff and clients.
  • Handle telephone calls professionally and compose emails to clients on behalf of Executive.
  • Act as a conduit between clients and Executive.
  • Administration for Chemicals Group -CG
  • Group project management including developing and maintaining Project Management Spreadsheets and ensuring logs are updated.
  • Maintenance and communication of Technical Staff Workload and Chemicals Database.
  • Group meetings preparation and arrangement.
  • Maintain CG Activity log, Hazard Communication log, and follow up on leads and opportunities.
  • Project initiation tasks such as preparing/editing Proposals, coordinating credit checks, and maintaining the Contract Log.
  • Various other responsibilities including managing webinars, arranging couriers, document control, updating CVs and Biographies, preparing for client meetings, and more.
  • Assist Accounting and Scientific Staff with various tasks and provide support for translations when required.
  • General Administration for Intertek Health Sciences and acting as administrative support for other groups as needed.
  • Monthly administrative meetings participation and feedback provision.
  • Carrying out all responsibilities according to company policies and procedures with good judgment and diplomacy.
  • Education and Experience Requirements
  • Post Secondary Education - science background preferred
  • Minimum 3-4 years experience in an office environment.
  • Core Competencies
  • Strong organizational skills, ability to multitask, advanced Executive skills, knowledge of various software, detail-oriented, good judgment, interpersonal skills, and ability to self-monitor work.
  • Why work at Intertek?
  • Intertek is a world leader in Quality Assurance with a global presence and a commitment to making the world safer and more sustainable.
  • What we have to offer:
  • We offer a competitive salary and benefits package along with a strong belief in the importance of Our People.
  • We are an Equal Opportunity Employer committed to diversity and inclusion.
  • This position outline is a general guideline and does not represent all-encompassing details. The position assumes that the incumbent has both the mental and physical requirements to carry out the above-defined duties.

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