Part-time Deputy Registrar

2 weeks ago

Halifax, Nova Scotia, Canada College of Paramedics of Nova Scotia Full time

College of Paramedics of Nova Scotia

Part-time Deputy Registrar

Position Description

Position Summary
This is a part-time position working an average of 2.5 days hrs).

The hours of work have some flexibility with most being completed Monday to Friday between 8:00 am to 4:00 pm.

Compensation includes a salary ranging from $34,125 to $37,050, as well as medical/dental and retirement savings contributions.


The Deputy Registrar works with the Executive Director/Registrar to deliver effective policy, operational and administrative services that align with and allow the organization to meet its regulatory, strategic, and operational goals.


Reporting to Executive Director/Registrar, the Deputy Registrar is responsible for working closely with the ED/Registrar to support the statutory committees in developing and establishing registration requirements, the registration of applicants, maintaining the register and administering processes to ensure registrant compliance to the Paramedics Act and Regulations, Bylaws, Code of Ethics and Standards of Practice.


To support these functions the Deputy Registrar works closely with other College staff in support of the work of the College's statutory committees when needed including: the Registration Committee, Registration Appeals Committee, Investigation Committee and Hearing Committee.

The Deputy Registrar collaborates closely with College staff and volunteers to ensure the College approach to enforcement around practice guidance and standards of practice is unified and consistent.

The Deputy Registrar does not provide direct supervision to any staff.


The Deputy Registrar will operate in accordance with the Paramedics Act and Regulations, the Canada Free Trade Agreement, the Nova Scotia Fair Registration Practice Act and the Nova Scotia Regulated Health Professions Act, as well as the College's Bylaws and Policies.


Duties and Responsibilities

  • Support the College's registration and licensure processes by:
  • Maintaining workflows that permit the effective management of the registration and licensure process.
  • Supporting the Registration and Registration Appeals Committees, as required.
  • Monitoring applicants through the registration and licensure process.
  • Assisting in maintenance of the public register and on an annual basis publishing a list that includes the names of the persons listed in the Register as described in the regulations.
  • Support the College's Continuing Competency Program by:
  • Responding to enquires and questions from registrants.
  • Documenting and tracking enquiries and questions from registrants.
  • Auditing the continuing competency program of individual registrants, as directed.
  • Support the College's professional conduct processes by:
  • Determining if a complaint is within the College's jurisdiction and providing appropriate notifications.
  • Providing copies of the complaint to the appropriate parties.
  • Conducting a risk assessment to determine complaint priority.
  • Ensuring the appointment of an investigator.
  • Determining the appropriate procedural stream for a complaint based on the results of a preliminary investigation.
  • Supporting the Investigation and Hearing Committees, as required.
  • Provide practice advise to registrants, as required.
  • Provide operational and strategic support to the Executive Director/Registrar, as required.
  • Review existing policies on a regular basis and recommend changes to the Executive Director/Registrar.
  • Ensure compliance with the Paramedics Act & Regulations, Bylaws and policies.
  • Ensure that personnel, registrant, public and volunteer files are securely stored and privacy/ confidentiality is maintained.
  • Maintain positive relationships with strategic stakeholders (Registrants, Employers, EHSNS, NSDHW, NSDLAE, COPR, HSO/AC, CIHI, Unions, Associations, etc).
  • Support communications with stakeholders to keep them informed of the work of the organization and to identify changes within the environment served by the College.
  • Support good working relationships and collaborative arrangements with stakeholders.
  • Other related duties as determined by the Executive Director/Registrar.

Knowledge, Abilities and Skills

  • Preference will be considered for an individual who is, or is eligible for licensing as a Paramedic in Nova
  • Graduate of a recognized postsecondary education program. Preference may be given to applicants with a university degree in a related field.
  • Excellent organizational, writing, communication, and public presentation skills.
  • Ability to work independently and as a team member within a collaborative environment with a diverse group of individuals.
  • Ability to establish and maintain effective working relations.
  • Ability to deal with confidential information with a high degree of judgment and discretion.
  • Ability to recognize and manage politically sensitive issues.
  • Ability to travel (provincial & national) as required.
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