Accounting Assistant

2 weeks ago

Edmonton, Alberta, Canada City of Edmonton Full time

Accounting Assistant (Taxation)

Job Number:

47508


Are you looking for a new challenge that will enable you to use your accounting knowledge and customer service skills? Join the City of Edmonton Tax Accounting team as an Accounting Assistant.

Working in a dynamic and fast paced environment, your role will be to ensure tax accounts are maintained in accordance with policies and procedures, municipal legislation and bylaw provisions.

Your success will be measured by your ability to achieve results in a respectful, inclusive and service-minded way.

With a focus on the City of Edmonton's Cultural Commitments to Safe, Helpful, Accountable, Integrated and Excellent, you will:

  • Process property tax and BIA account refund and transfer requests of overpayments or misapplied payments
  • Calculate and prepare adjustments as needed to ensure appropriate calculation of penalties and interest
  • Maintain and reconcile suspense accounts in TACS
  • Review transactions in the corporate financial system on an ongoing basis and prepare appropriate subledger or general ledger entries
  • Research and resolve reconciling entries in the subledger/general ledger in a timely manner
  • Calculate, verify, and process revised levies resulting from assessment changes that cannot be processed through the automated system
  • Prepare and process journal entries in respect of Council approved rebates and write offs, and Policy C607A
  • Respond to customer and stakeholder inquiries by researching systems and contacting other departments
  • Conduct research and provide written responses to requests for historical account information, account balance details, and searches for new accounts
  • Liaise with mortgage company representatives in the annual billing and payment of property taxes, and respond to complex account inquiries and other correspondence received from mortgage companies throughout the year
  • Balance mortgage company lump sum payments and expedite allocation of credits to individual accounts in a timely manner, and prepare invoices for mortgage company fees and follow up for payment
  • Review and provide feedback on the accounting entries prepared by coworkers
  • Perform first level review of any external correspondence prepared by other team members to ensure calculations and analyses are complete and accurate
  • Prepare third party invoices to requisition payment for branch expenditures in accordance with corporate policies and procedures, as well as generally accepted accounting procedures
  • Reconcile external printing vendors and Canada Post invoices to notice and letter print jobs throughout the year; and contact printing vendors to resolve any discrepancies prior to payment
  • Liaise with Accounts Payable staff to ensure consistent processing of payables transactions, resolve requests for replacement, and research stale dated cheques
  • Provide support to other teams in the section as needed during peak times, and other duties as required

Qualifications:

  • Completion of a recognized accounting certificate and at least one year of relevant experience, including customer service demonstrated experience responding to customer inquiries
  • Demonstrated proficiency working with G Suite, Microsoft Word, and Excel
  • Basic knowledge of accounting processes compliant with GAAP, FOIP, and GST reporting
  • Strong organizational, communication, customer service, and interpersonal skills
  • Ability to work independently and process a high volume of transactions accurately under the pressure of tight deadline
  • Hire is dependent upon a Criminal Records Check satisfactory to the City of Edmonton
  • Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City's Cultural Commitments, please visit
  • Demonstrate the foundational competencies, key behaviours and attributes of the City's six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator. For more information on the City's leadership competencies, please visit
  • Applicants may be tested

_ Up to 2 permanent full-time positions_

Hours of Work: 33.75 hours per week

The weekly hours of work for this position are currently under review and may change at a future time.

Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.


Salary:
$ $ Hourly); $49, $62, Annually)

Talent Acquisition Consultant:
RM/MZ

Classification Title:
Accounting Assistant

Posting Date:
Aug 22, 2023

Closing Date:
Sept 5, :59:00 PM (MDT)

Number of Openings (up to): - Permanent Full-time

Union:
CSU 52

Department:
Assessment and Taxation

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