Securities and Corporate Law Clerk, Legal Department, Financial Management

1 week ago

Old Toronto, Ontario, Canada MD Full time
Requisition ID: 192438

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Securities and Corporate Law Clerk contributes to the overall success of the Legal Department – MD Financial Management in Canada ensuring specific individual goals, plans, initiatives are executed/delivered in support of the team's business strategies and objectives.

The Securities and Corporate Law Clerk provides a broad range of services, support and advice to the MD Boards of Directors and certain internal and external governance committees in the areas of corporate governance, investment fund governance, fiduciary and protocol requirements. This role is also responsible for the timely filing of various securities regulatory reports, prospectuses, financial statements, and other related documents.

The role and responsibilities are diverse, from taking board minutes, analyzing legal documents, and functioning as a subject matter expert around basic governance principles to taking a lead role to ensure the timely and accurate filings of securities documents. This role requires working closely with the MD Legal Department and Scotia's Corporate Governance Office, as well as dealing with the applicable Boards, Directors and Committee Members, to undertake a variety of tasks and projects in response to planned and/or emerging needs.

Is this role right for you? In this role you will:

  • Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge
  • Actively pursues effective and efficient operations of their day-to-day role, while ensuring high quality of work
  • Management of boards and committees with limited oversight
  • Manages multiple projects and files and raises risks and makes recommendations as applicable
  • Works independently with project teams representing legal and fund compliance in the first instance
  • Working with cross functional teams and groups to ensure that board and committee reporting is accurate, timely and complete for Board and Committee meetings
  • Responsible for agenda setting to ensure Board / Committee responsibilities are met
  • Responsible for preparing, documenting and advising certain internal committee meetings, which may include complex subject matters including investment and corporate governance principles
  • Responsible for supporting certain internal investment fund governance committees
  • Responsible for working together with Senior Legal Counsel to complete and file any and all prospectus documentation, including, for example, prospectus amendments, annual prospectus filings, annual disclosure documents, and other fund-related filings
  • Preparing Minutes and Action Item Registers for internal Committee meetings and internal Boards for review by the Corporate Secretary
  • Working with senior staff to develop, implement and report on effective governance principles for both Board and investment fund governance based on their review of legislation, case law and industry best practices
  • Preparing various legal documents for review by legal team members (consent regulations, by-laws, and mandates)
  • Maintaining corporate records by ensuring that minute books are kept to best standards
  • Assisting Corporate Secretary in the preparation of board materials
  • Maintaining the electronic board platform and keeping it up to date
  • Shows a high degree of attention to detail and care in the review and drafting of documents, correspondence, etc.
  • Understand how the Bank's risk appetite and risk culture should be considered in day-to-day activities and decisions
  • Actively pursues effective and efficient operations of his/her respective areas in accordance with Scotiabank's Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk
  • Champions a high-performance environment and contributes to an inclusive work environment
  • Providing other duties/support as assigned

Do you have the skills that will enable you to succeed in this role? We'd love to work with you if you have:

  • University or college diploma in legal studies and/or paralegal qualification
  • Minimum of five (5) years' experience in legal, regulatory services or in supporting a corporate secretary
  • Solid understanding of the corporate law and governance principles
  • Experience managing corporate records and minute books
  • Experience drafting resolutions and other core documents
  • Knowledge of French would be an asset
  • Knowledge of the financial services industry and the Diligent Portal would be an asset
  • Strong communication skills (written & verbal)
  • Ability to work as a team player and independently; proactive and flexible; adaptable to change
  • Exceptional organizational and time management skills
  • Conducts oneself in a highly professional manner and operates with a high degree of discretion and confidentiality.

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.
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