Field Personnel Consultant

2 weeks ago

Montreal, Quebec, Canada International Civil Aviation Organization - ICAO Full time
Job Opening

Posting Title:

  • Field Personnel Consultant
    Department/Office:
  • International Civil Aviation Organization
    Duty Station:
  • MONTREAL
    Posting Period:
  • 12 January January 2023
    Job Opening Number:
  • 23-International Civil Aviation Organization Consultant
    Staffing Exercise
  • N/A

United Nations Core Values:
Integrity, Professionalism, Respect for Diversity

Work Location
Montreal

Expected duration
6 months

Responsibilities:


The Field Personnel Section of ICAO's Technical Co-operation Bureau supports the implementation of activities in Procurement and Field Operations Sections by facilitating implementation of the HR related functions throughout the HR value chain (planning, recruitment, appointment, administration of contracts and separation) of the Field Projects.

This is realized with the support of two functional units of the Section namely, the Field Recruitment and Field Personnel Administration Units, individually responsible for recruitment and administration of contracts of Personnel deployed to support implementation of Technical Cooperation projects managed under the Technical Co-operation Bureau.

The incumbent will report to the Chief, Field Personnel Section.

S/he will conduct the review and update of the Field Service Staff Rules (FSSR), national personnel project manual for local project personnel and develop the administrative instructions manual for Field Project(s) for implementation and administration of Special Service Agreements and Service Contracts.

The assignment lays emphasis to the identification, determination of the differences currently existing, harmonization and alignment of implementation of processes (to the extent possible) related to recruitment and classification of posts, types of appointments and practices governing international fixed term staff, national fixed term staff, local project personnel (where applicable) and consultants hired to support the ICAO Technical Cooperation Projects vis-a-vis those hired by the ICAO Regular programme.

To this extent, the ICAO Staff Regulation (Service Code), ICAO staff Rules (SR), Administrative instructions on contracts of individual consultants/contractors, joint inspection audit reports, other UN Common System provisions and practices, including recorded case law, jurisprudence and precedences recorded within the context of the United Nations Administrative Tribunals (or any other international Tribunals), should make the base research documents/information to support the review and analysis.


MAJOR DUTIES AND RESPONSIBILITIES
Function 1 (incl. Expected results)
Conducts a comprehensive review of guidelines and procedures, best practices, existing case law, jurisprudence and precedences related to administration of Field Service Personnel contracts, entitlements and benefits, achieving results such as:

  • Reviewing general documentation relevant to Field Service Personnel Management (external to ICAO) to inform on potential risks arising from common practices in similar operational environment within the UN. This process should incorporate review of related incidences if any, outlined in case law, jurisprudence and precedences of the UN Tribunals, reports of the Joint Inspection Unit (JIU) and general best practices in management of Staff and Non-staff contracts in Field Operations in the United Nations;
  • Reviewing relevance and efficacy of Fixed term contracts, Special Service Agreements (SSA) and Service contract(s) vis a vis the purpose, applicability in law and potential risks;
  • Determining differences in operational practices and implementation of guidelines, that warrant immediate harmonization without implications to the overall legal framework;
  • Identifying unique, relevant, necessary and justifiable needs in administration of the Field Service Personnel (short term project appointments) contracts, comparative to the medium and long term appointments (3 year fixed term posts), which may have direct implications to the overall ICAO Legal Framework (ICAO Service Code).
Function 2 (incl. Expected results)
Conducts meetings and discussions to gather information from relevant internal stakeholders responsible for the development of legal framework, guidelines and administrative instructions for administration of Human Resources management systems and procedures to determine common areas for harmonization and differences that require recognition and incorporation, achieving results such as to:

  • Scheduling meetings and inviting stakeholders for information gathering;
Function 3 (incl. Expected results)
Makes recommendations for inclusion into the updated Field Personnel rules, guidelines and operational manuals, achieving results such as to:

  • Providing clarity on determination and classification of the different contract(s) offered by Field Service Personnel Section by definition(s), purpose(s), type(s) and duration(s);
  • Determining the unique, relevant and necess

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