24-E-02 -Executive Assistant/Communications Specialist (Temporary)
3 weeks ago
School District No. 20 (Kootenay-Columbia)
Competition # 24-E-02
Executive Assistant/Communications Specialist (Temporary)
Posting Date: June 4, 2024
School District No. 20 (Kootenay-Columbia) is seeking a temporary full-time (37.5 hours per week) Executive Assistant/Communications Specialist effective August 1, 2024 until December 31, 2024, subject to extension . This position is exempt and therefore, excluded from union membership.
The School District
Located along the Canada-US border, halfway between Vancouver and Calgary, School District No. 20 (Kootenay-Columbia) acknowledges the land along the slopes of the picturesque Monashee and Selkirk Mountains, and the valleys of the Lower Columbia River Basin where we live, and the First Nations who have been stewards of this land for time immemorial. We also acknowledge the many Metis and Inuit Peoples who are also guests on these lands. The Kootenay-Columbia School District is a vibrant learning community that inspires staff and student engagement, creativity, risk taking, and well-being, in an inclusive and caring learning environment. The District serves several communities, including Castlegar, Fruitvale, Montrose, Robson, Rossland, Warfield and Trail. With rich four-season recreational opportunities, safe and friendly communities, a reasonable cost of living, and local post-secondary options (Selkirk College), the District is the perfect place to work and play.
The Position:
Working directly with the Superintendent and Secretary-Treasurer, the Executive Assistant/Communications Specialist is responsible for providing a broad range of senior administrative support including managing correspondence and communication flow between various stakeholders, management, and elected officials; developing and maintaining Board Meeting Agendas and Minutes; record retention and maintenance of confidential documents, and event schedule and coordination of the Board of Education. The Executive Assistant/Communications Specialist helps build and maintain positive relationships with all stakeholders via strategic communication. Liaising with media and communicating with the broader community are also important aspects of this role.
Qualifications:
This position will appeal to an experienced individual interested in a detailed and challenging position. The successful candidate will possess superior interpersonal skills and have demonstrated organizational and planning abilities in addition to having:
Post-secondary education in Business Administration and/or a communications degree or equivalent training and experience in communications, journalism, public relations, or a related field
Minimum of 5 years recent and relevant experience
Ability to use a variety of Microsoft Office programs, such as Word, Excel, PowerPoint and Outlook 365
Experience with web communications, internet technology, digital photography (ability to take publication-quality photographs in a variety of settings) and video
Sounds knowledge of current issues in public education
Ability to deal with sensitive issues and information
Proven experience in social media management across multiple platforms, including content plan development, content generation and distribution, reputation management, client relationship management, and use of social media management tools
Experience with crisis communication management
A high degree of judgement, discretion, and decision-making ability (with ability to work quickly, often under tight deadlines and pressures) and manage a number of projects simultaneously
Knowledge of business meeting protocol, including recording and transcribing of minutes
Ability to work under minimal supervision
Superior interpersonal, communication and resolution skills
Communications
Responsibilities
Establishes and maintains successful relationships with internal and external stakeholders, including effective working relationships with the media
Generates, organizes, prioritizes, and schedules social medial posts from a variety of sources (always ensuring accuracy of content and FIPPA compliance)
Ensures that all District announcements, developments, policies, programs, and milestones are well publicized and professionally executed
Monitors social and traditional media
Manages and updates content of School District website
Organizes public service/institutional and educational advertising (e.g. board meetings, student registrations, etc.)
Supports Senior Leadership in communicating the District's learning/strategic plans through a variety of media channels
Supports Senior Leadership and Principals in communicating externally (media, community, and parents) and internally (staff)
Provides communications services, or other assistance as required, during critical incidents and emergency situations
Protects the District's reputation monitoring social networks and independently responding to conversations and answering questions, when possible, about the District
Sets up and monitors analysis reports from a variety of sources (e.g. social media analytics, surveys, Google analytics) to determine the effectiveness of communications for future improvements
Provides social media policy and practices and implements as required
Assists in the development of a Communication Plan for the District
Executive Support
Responsibilities
Directly responsible for providing support to the Superintendent and Secretary-Treasurer by efficiently and effectively handling the administrative duties and responsibilities of these offices
Responsible for all matters pertaining to the Board's corporate affairs including preparing board meeting agendas, minutes and correspondence.
Responsible for maintaining records and taking a lead role in records management through our records management program Laserfiche
Demonstrates sound judgment and tact in dealing with District trustees, staff, and the general public on a variety of matters
Acts as the general office manager for the District's administration office
This full-time temporary exempt position offers a salary range of $70,348 to $87, % in lieu of benefits. For details, please contact Marcy VanKoughnett, Assistant Superintendent, at
Electronic applications are required from all applicants . If you are qualified and interested in the above competition, please submit your electronic application including cover letter, resume (with references) and supporting documents to Marcy VanKoughnett, Assistant Superintendent - Human Resources by 12:00 (Noon), June 14, 2024.
via
Applicants agree to confidential reference checks, including all previous employers. The successful applicant will be subject to a criminal record search.
We appreciate your interest, but only shortlisted candidates will be contacted.
-
trail, Canada School District #20 (Kootenay-Columbia) Full timeSchool District No. 20 (Kootenay-Columbia) Competition # 24-E-02 Executive Assistant/Communications Specialist (Temporary) Posting Date: June 4, 2024 School District No. 20 (Kootenay-Columbia) is seeking a temporary full-time (37.5 hours per week) Executive Assistant/Communications Specialist
-
Trail, Canada School District #20 (Kootenay-Columbia) Full timeSchool District No. 20 (Kootenay-Columbia)Competition # 24-E-02 Executive Assistant/Communications Specialist (Temporary) Posting Date: June 4, 2024 School District No. 20 (Kootenay-Columbia) is seeking a temporary full-time (37.5 hours per week) Executive Assistant/Communications Specialist effect
-
Trail, Canada School District #20 (Kootenay-Columbia) Full timeSchool District No. 20 (Kootenay-Columbia)Competition # 24-E-02 Executive Assistant/Communications Specialist (Temporary) Posting Date: June 4, 2024 School District No. 20 (Kootenay-Columbia) is seeking a temporary full-time (37.5 hours per week) Executive Assistant/Communications Specialist effective August 1, 2024 until December 31, 2024, subject to...
-
Trail, Canada School District #20 (Kootenay-Columbia) Full timeSchool District No. 20 (Kootenay-Columbia)Competition # 24-E-02 Executive Assistant/Communications Specialist (Temporary) Posting Date: June 4, 2024 School District No. 20 (Kootenay-Columbia) is seeking a temporary full-time (37.5 hours per week) Executive Assistant/Communications Specialist effective August 1, 2024 until December 31, 2024, subject to...
-
24-e-02 -executive Assistant/communications
1 month ago
Trail, Canada School District #20 (Kootenay-Columbia) Full timeSchool District No. 20 (Kootenay-Columbia) Competition # 24-E-02 Executive Assistant/Communications Specialist (Temporary) **Posting Date**: June 4, 2024 The School District Located along the Canada-US border, halfway between Vancouver and Calgary, School District No. 20 (Kootenay-Columbia) acknowledges the land along the slopes of the picturesque...
-
23-e-01 - Executive Assistant/communications
3 weeks ago
Trail, Canada School District #20 (Kootenay-Columbia) Full timeSchool District No. 20 (Kootenay-Columbia)Competition # 23-E-01Executive Assistant/Communications SpecialistPosting Date: February 1, 2023School District No. 20 (Kootenay-Columbia) is seeking a full-time (37.5 hours per week) Executive Assistant/Communications Specialist effective April 3, 2023. This position is exempt and therefore, excluded from union...
-
24-c-18 - Payroll-finance Clerk (Temporary)
2 weeks ago
Trail, Canada School District #20 (Kootenay-Columbia) Full time**Competition #**: 24-C-18 **Position**: Payroll-Finance Clerk (Temporary) **Job ID**: Clerical 19 **Location(s)**: School Board Office **Hours of Work**: 35 hours/week **Schedule**: 8:00 am to 3:30 pm **Months per Year**: 12 **Rate of Pay**: $33.93 **Start Date**: June 24, 2024 **End Date**: January 15, 2025 Qualifications & Job Requirements See...
-
24-c-18 - Payroll-finance Clerk (Temporary)
2 weeks ago
Trail, Canada School District #20 (Kootenay-Columbia) Full timeCompetition #: 24-C-18Position: Payroll-Finance Clerk (Temporary)Job ID: Clerical 19Location(s): School Board OfficeHours of Work: 35 hours/weekSchedule: 8:00 am to 3:30 pmMonths per Year: 12Rate of Pay: $33.93Start Date: June 24, 2024End Date: January 15, 2025Qualifications & Job RequirementsSee detailed job description available on the School District...
-
trail, Canada School District #20 (Kootenay-Columbia) Full timePosition: Administrative Assistant - School Board Office/Accounts Payable (Temporary) Job ID: Clerical 32 Location(s): School Board Office Hours of Work: 35 hours/week 7:30 am - 3:00 pm Months per Year: 12 Rate of Pay: $32.12/hour Start Date: July 15, 2024 End Date: January 17, 2025 or full return
-
Community Rehabilitation Assistant
3 weeks ago
Trail, Canada Interior Health Authority Full timeKiro Wellness Centre, located in Trail, B.C., has an immediate relief, part-time (0.90 FTE) Community Rehabilitation Assistant opening. **What we offer**: - Competitive compensation - Strong benefit package - Financial moving support - Mentorship to help orientate, navigate, and thrive in your new role - Time is best spent in the service of clients -...
-
Trail, Canada School District #20 (Kootenay-Columbia) Full timeSchool District No. 20 (Kootenay-Columbia) Teaching Vacancy 2024-2025 Posting Date: June 17, 2024 Competition # 24-T-49 J.L. Crowe Secondary School 0.286 FTE Career Life Connections (CLC) Teacher Temporary: September 1, 2024 - January 28, 2025 Qualifications: BC Certification Bachelor of Education (Secondary) or equivalent Demonstrated...
-
Trail, Canada School District #20 (Kootenay-Columbia) Full timePosition: Administrative Assistant - School Board Office/Accounts Payable (Temporary) Job ID: Clerical 32 Location(s): School Board Office Hours of Work: 35 hours/week 7:30 am - 3:00 pm Months per Year: 12 Rate of Pay: $32.12/hour Start Date: July 15, 2024 End Date: January 17, 2025 or full return of the incumbent NOTE: This assignment may end prior to the...
-
Trail, Canada School District #20 (Kootenay-Columbia) Full timePosition: Administrative Assistant - School Board Office/Accounts Payable (Temporary) Job ID: Clerical 32 Location(s): School Board Office Hours of Work: 35 hours/week 7:30 am - 3:00 pm Months per Year: 12 Rate of Pay: $32.12/hour Start Date: July 15, 2024 End Date: January 17, 2025 or full return of the incumbent NOTE: This assignment may end prior to the...
-
Trail, Canada School District #20 (Kootenay-Columbia) Full timePosition: Administrative Assistant - School Board Office/Accounts Payable (Temporary) Job ID: Clerical 32 Location(s): School Board Office Hours of Work: 35 hours/week 7:30 am - 3:00 pm Months per Year: 12 Rate of Pay: $32.12/hour Start Date: July 15, 2024 End Date: January 17, 2025 or full return of the incumbent NOTE: This assignment may end prior to the...
-
trail, Canada School District #20 (Kootenay-Columbia) Full timePosition: Administrative Assistant - School Board Office/Accounts Payable (Temporary) Job ID: Clerical 32 Location(s): School Board Office Hours of Work: 35 hours/week 7:30 am - 3:00 pm Months per Year: 12 Rate of Pay: $32.12/hour Start Date: July 15, 2024 End Date: January 17, 2025 or full return of the incumbent NOTE: This assignment may end prior to the...
-
Trail, Canada School District #20 (Kootenay-Columbia) Full timePosition: Administrative Assistant - School Board Office/Accounts Payable (Temporary) Job ID: Clerical 32 Location(s): School Board Office Hours of Work: 35 hours/week7:30 am - 3:00 pm Months per Year: 12 Rate of Pay: $32.12/hour Start Date: July 15, 2024 End Date: January 17, 2025 or full return of the incumbentNOTE: This assignment may end prior to the end...
-
Trail, Canada School District #20 (Kootenay-Columbia) Full timeSchool District No. 20 (Kootenay-Columbia)Teaching Vacancy Posting Date: June 17, 2024 Competition # 24-T-49 J.L. Crowe Secondary School 0.286 FTE Career Life Connections (CLC)Teacher Temporary: September 1, January 28, 2025 Qualifications: BC Certification Bachelor of Education (Secondary) or equivalent Demonstrated current knowledge of the renewed...
-
Trail, Canada School District #20 (Kootenay-Columbia) Full timePosition: Administrative Assistant - School Board Office/Accounts Payable (Temporary)Job ID: Clerical 32Location(s): School Board OfficeHours of Work: 35 hours/week 7:30 am - 3:00 pmMonths per Year: 12Rate of Pay: $32.12/hourStart Date: July 15, 2024End Date: January 17, 2025 or full return of the incumbent NOTE: This assignment may end prior to the end date...
-
Trail, Canada School District #20 (Kootenay-Columbia) Full timeSchool District No. 20 (Kootenay-Columbia)Teaching Vacancy2024-2025 Posting Date: June 17, 2024 Competition # 24-T-49J.L. Crowe Secondary School0.286 FTE Career Life Connections (CLC) Teacher Temporary: September 1, 2024 - January 28, 2025 Qualifications: BC Certification Bachelor of Education (S
-
trail, Canada School District #20 (Kootenay-Columbia) Full timeSchool District No. 20 (Kootenay-Columbia)Teaching Vacancy Posting Date: May 30, 2024 Competition # 24-T FTE District English Language Learning Teacher Temporary: September 1, June 30, 2025 Qualifications: BC Certification Bachelor of Education Significant c
