Project Coordinator

2 weeks ago

Toronto, Ontario, Canada KORNFERRY Full time
Requisition ID

  • 1321 Country Canada State / Province Ontario City Toronto About Us
    Korn Ferry is a global organizational consulting firm. We help clients synchronize strategy and talent to drive superior performance. We work with organizations to design their structures, roles, and responsibilities. We help them hire the right people to bring their strategy to life. And we advise them on how to reward, develop, and motivate their people.
Our 10,000 colleagues serve clients in more than _50 countries_.

We offer five core solutions:
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Organizational Strategy:

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Assessment and Succession:

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Talent Acquisition:

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Leadership Development:

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Total Rewards

  • Job description
    & KEY RESPONSIBILITIES:

This role will support two Partners in our Executive Search practice with business development and engagement related activities including calendar and time management; interview scheduling; document production; database management; travel coordination; and other administrative duties as assigned.

With regularly shifting priorities, the incumbent must be adaptable and flexible and have a strong sense of urgency.

Due to the nature of the business, an attention to detail and a high level of accuracy is required in this role.

As we are a professional services firm, a client service orientation, maturity, and a calm, composed demeanor is a must.


Project Coordination:

  • Maintain engagements using PSA, our financial management system, which includes inputting information as per client contracts and managing client invoicing

Document Production:

  • Compose correspondence and related documents from handwritten text or electronic forms with a high level of accuracy using appropriate grammar, composition and speed, often under tight deadlines

Logistics Management (Travel & Expenses):

  • Coordinate travel arrangements for consultants using the firm's external travel agency while ensuring standard travel preferences are respected, options presented as appropriate, and the firm's travel policy is followed
  • Manage special events, meetings, Zoom presentations and video interviews
  • Coordinate with Office Manager and other Project Coordinators for any expected visitors and ensuring meeting room space is available as required
  • Inform other Korn Ferry offices in advance of consultant visits to obtain security clearance (as required) and to reserve office and/or meeting room space

Administrative Support:

  • Collaborate with peers and other colleagues to support the broader team; assist with standard administrative duties, such as preparing and proofreading documents and researching information
  • Provide backup support to other Project Coordinators during absences and busy periods
  • Manage the Partners' calendars using Outlook to schedule external and internal meetings across multiple time zones and respond to queries on availability, ensuring that the time is used effectively
  • Provide consultants with necessary briefing/preparatory material prior to meetings, interviews and travel

Data Management:

  • Manage electronic filing systems
  • Maintain and update consultants' business development activities, tasks and contacts in Salesforce
  • Assisting consultants in tracking various business performance metrics through the consultants' performance dashboards and reports

PROFESSIONAL EXPERIENCE/QUALIFICATIONS:

  • Minimum of 5 years of administrative / executive assistant experience, ideally working with one or more senior executives
  • Prior experience in Executive Search, Consulting, or a broader Professional Services firm is preferred
  • Superb English writing and grammar skills
  • Excellent PowerPoint skills; High proficiency in Outlook, Word, Teams, Adobe, and Zoom
  • Experience managing multiple and concurrent responsibilities and establishing and acting against relative priorities, independently but within prescribed guidelines
  • Familiar with time zones and planning travel itineraries
  • Experience with meeting planning and event coordination
  • General understanding of accounting & finance cycles within a corporate, publicly traded company
  • Technical skills and ability to learn new systems are a must: Salesforce, Concur Expenses, Zoom, Teams, OneDrive, Office 365, and more are used on a regular basis and are always changing.

ATTRIBUTES:

  • Excellent interpersonal skills, diplomacy, tact, positive cando attitude
  • High attention to detail, accuracy, and qualit
  • Good judgment and capable of acting independently
  • High level of comfort learning and using new technology
  • Ability to adapt to evolving work processes and systems, including automated tools
  • Client service orientation
  • Comfortable dealing with senior leaders internally and externally
  • Good composure
  • Outstanding time management
  • Professional in demeanour, behaviour, and appearance as demonstrated through consistently polite, helpful, but concise interaction on the telephone and in pe

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