Lease and Tax Analyst

1 week ago

London, Ontario, Canada TD Bank Full time

TD Description
Stay current and competitive. Carve out a career for yourself. Grow with us.

Department Overview

  • TD Bank Group's Enterprise Real Estate (ERE) provides a variety of services to support all TD business units across North America. ERE is responsible for the TD retail and corporate global real estate portfolio, providing real estate strategies and solutions that align with the objectives of the Bank's business units, always ensuring that service delivery is timely, cost effective and meets business needs. ERE's Vision is "Building for Tomorrow".
  • A seasoned Lease and Tax analyst with a minimum 5 years' relevant experience who handles a moderately complex portfolio of approximately 250 to 300 leases.
  • Primary point of contact for property and lease related questions/ issues/requests/conflicts
  • Build and manage solid, effective working relationships with landlords, tenants, vendors, property owners, customers, business lines and real estate partners for the portfolio of leases managed.
  • Provide detailed analysis, interpret findings, and make recommendations, as required by Transaction Managers, business partners as well as legal as they relate to lease information.
  • Responsible for in depth analysis required in paying monthly rent adjustments and lease related invoices ensuring accuracy, timeliness as well as compliance with lease obligations, SOX requirements and IFRS standards.
  • Detailed analytical knowledge and specific real estate expertise and the understanding of complex lease language is required in order to audit Landlord operating cost and real estate tax reconciliations. Upon completion of audit, recommend either the acceptance of the calculations or challenge the landlord billings and negotiate settlements.
  • Track lease compliance cost saving recoveries and opportunities as a result of the audits and related negotiations.
  • Ability to understand and interpret complex lease language in order to accurately abstract lease documents including both payment and IFRS related data into the ERE database (Tririga), adhering to lease abstraction procedures.
  • Monitor outstanding Landlord reconciliation statements to ensure receipt and Sox compliance.
  • Monitor new branch opening, lease renewal and lease expiry dates to ensure rental payments are accurate and timely thereby reducing potential risk to the bank.
  • Prepare and deliver lease notices upon request from business lines or landlords (consents, defaults, etc.).
  • Prepare and deliver Estoppels and Subordination and Nondisturbance agreements in accordance with lease delivery requirements as well as legal guidelines.
  • Partner with facility management to provide surrender, go dark and other critical lease requirements for lease expirations/terminations.
  • Manage the process and collection of TI allowances and construction reimbursements in accordance with requirements of the lease.
  • In coordination with facility management and project management resolve open construction violations with landlords as necessary.
  • Assists with system related activities as required, including data scrubbing; report testing, system improvements, etc.
  • Work with real estate partners to quickly cure lease related defaults.
  • Participate and assist with Real Estate Tax Appeal Program as required.
  • Interface with both Landlord and Accounts Payable to establish vendor setup, including attestation on any changes in accordance with audit requirements.
  • Assist in the review and validation of US tax payments to the US taxing authorities
  • Assist lease administration senior management with projects or specialized reporting, as required.
  • Assist team members with workload, training, and ongoing support; contribute to other areas for training, demonstration, and support, as required.
  • Coordinates the delivery of insurance certificates with our Corporate Insurance Department for new and existing leases (renewals).
  • When handling Leases and sensitive real estate information and initiatives, must maintain discretion in managing correspondence, information, and all matters of confidentiality.

Job Requirements

Specific Education Requirements

  • University degree or college diploma with a business/accounting focus

Other Qualifications/Skills/Experience:

  • Strong accounting background
  • Thorough understanding of real estate principles and lease administration practices
  • Strong negotiation skills
  • Strong analytical skills
  • Ability to interpret complex commercial/retail lease language
  • Excellent interpersonal and communication skills both verbal and written
  • Excellent time management skills; ability to prioritize and adapt to change a must
  • Highly organized with a high level of attention to detail
  • Professional with an excellent work ethic
  • Effective team player who fully participates as a team member, contributes to a positive work environment and is flexible in adjusting to changing work priorities
  • Strong customer service focus
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