Full Time Contract Attendance Management Supervisor

1 week ago

Vineland, Canada Bethesda Community Services Full time

Bethesda, long considered to be a leader within the Developmental Services sector in Ontario, offers a work environment that is supportive and team based.

Our organization has been the recipient of various awards including Human Resources Director Canada Best Places to Work and Canadian Occupational Safety's 5-Star Safety Cultures 2023.

We offer competitive wages, industry leading benefit plan and defined benefit pension plan (HOOPP), company perks such as retail discounts and a Bethesda Rewards Program.

Bethesda is currently recruiting for 1 Full Time Contract Attendance Management Supervisor. This position will be based in Vineland.


Working with the Human Resources Department to promote Bethesda's values, vision and mission statement and quality client care, the Attendance Management Supervisor will work in cooperation and collaboration with the supervisory and management team to ensure the smooth operation of Bethesda programs through scheduling of all direct care employees.

The Attendance Management Supervisor will advise employees on staffing policies and procedures, legislation as it relates to the Employment Standards Act and the Collective Agreement.

The duration of the contract is twelve (12) months.

Key Responsibilities:

  • Maintain a working schedule for all direct care staff
  • Cover unexpected vacancies on a daily basis due to sick, emergency, bereavement and other absences as they occur. Communicate with managers and residential supervisors as to the progress of the shift coverage. Split shifts and run through the electronic scheduling system and complete manual calls and texts as needed
  • Track all manual call outs for future reference if needed
  • Ensures coverage for all current shifts
  • Working with management, create and maintain attendance records
  • Ensure accuracy of staff and extra callin lists for distribution to Bethesda programs
  • Working in conjunction with the manager, identify and correct inconsistences in patterned absences through GoEasyCare reporting
  • Run reports and analyze data for the Attendance Support Program
  • Advise the appropriate internal staff of any scheduling issues or concerns that may affect the operation of specific programs
  • Utilize appropriate forms of communications with management, payroll and other pertinent personnel
  • Assist with payroll functions
  • Aid in keeping the HRIS/payroll software up to date
  • Assist with updating changes to staffs profiles
  • Liaise with external scheduling system providers to ensure product is meeting organizational requirements
  • Review and follow up on service tickets submitted to the Scheduling/Payroll developers
  • Respond to inquiries from staff
  • Maintain and adhere to confidentiality
  • Attend or participate in relevant training as requested or required
  • Provide training on electronic scheduling program
  • Create and maintain training resources
  • Provide scheduling advice as required.
  • Create and maintain reports on staffing hours and budgets for senior management and finance department/consultant

Qualifications:

  • A degree/diploma in Business or related field
  • Minimum two years' experience working with scheduling software and payroll
  • Must be familiar with all relevant legislation
  • Experience in the Development Disability Sector is an asset
  • Experience in a Unionized environment is required
  • Excellent knowledge of Microsoft Office including Excel
If you are interested and qualified for this position, please submit a cover letter and resume to the contact below:

Job Types:
Full-time, Fixed term contract

Contract length: 12 months

Salary:
$49,732.80 per year

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Vineland, ON L0R 2C0: reliably commute or plan to relocate before starting work (required)

Licence/Certification:

  • Driving Licence (required)

Work Location:
In person

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