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Summer Student

3 months ago

Edmonton International Airport, Canada Alberta Motor Transport Association Full time

Title:
Summer Student (full-time, contract), supporting Marketing & Communications, Finance, and Administration Departments

Reports to:
Manager, Marketing & Communications


The Alberta Motor Transport Association is a province-wide, not-for-profit, advocacy and safety training association that strives to facilitate the safe and efficient transport of people and goods to make life better for Albertans.

For more than 80 years, our work has encompassed a broad range of environmental, social, economic, safety and compliance matters that impact provincial highways.

Research and innovation is now at the forefront of our projects, enabling the AMTA to identify new technologies and bring key stakeholders together to advance the commercial transportation industry while reducing human and environmental impacts.


OUR VALUES

Character of our People


Relentless professional integrity with a commitment to service, collaboration, fairness, and respect that celebrates diversity and drives excellence in everything we do.


Advancing Innovation
Exploring opportunities for continuous improvement to provide solutions that support and encourage positive advancement of AMTA and industry.

Member Focused


Hearing and responding to our members; respecting the importance of their experience and continuously striving to create value that exceeds expectations throughout our planning and delivery.


Passion for the Industry and Safety


Bringing our energy and expertise to everything we do in support of an essential industry that makes the world a better place.


ORGANIZATIONAL COMPETENCIES REQUIRED
-
Collaboration:_Builds partnerships and works collaboratively with others to meet shared objectives
-
Instill Trust:_Gains the trust of others through honesty, integrity, and authenticity
-
Safety Minded:_Promotes andcontributes to a positive, healthy, and safe work environment in accordance with appropriate legislation and regulations
-
Ensure Accountability:_ Holds self and others accountable to meet commitments
-
Effective Communication_:_ Develops and delivers multi-purpose communications that convey a clear understanding of the unique needs of different audiences
-
Encourages Innovation_:_ Looks for better ways for the organization to be successful, accepts diverse thoughts, drives change, and can handle ambiguity
-
Builds Networks_:_ Effectively builds formal and informal relationship networks inside and outside of the organization
-
Self-Aware_:_ Uses feedback and reflection to gain productive insight into personal strengths and areas for development
-
Organizational Savvy_:_ Maneuvering comfortably through complex policy, process, and people
- related organizational dynamics
-
Emotional Intelligence:_ the capacity to be aware of, control, and express one's emotions, and to handle interpersonal relationships judiciously and empathetically

POSITION OBJECTIVE


AMTA requires the services of a skilled Summer Student to provide a wide range of administrative and programming supports to two departments - Marketing and Communications (MARCOM) and Corporate Shared Services (CSS).

As a Summer Student, you will learn from - and provide support to - these departments, executing a variety of tasks and responsibilities.

This position will be approximately three months in duration, from June until the end of August 202-
The position will be based out of our Edmonton International Airport office.

_

MAJOR FUNCTIONS

  • General administrative and logístical support: 80%
  • Support with event planning and implementation: 10%
  • Other support: 10%

ROLE RESPONSIBILITIES

Primary Role Responsibilities

  • Inventory (review/sort) materials, files/records, and collateral items
  • Scan, organize, name, store, and dispose print and digital files and records
  • Reorganize and name SharePoint and network drive files to ensure consistency
  • Participate in meetings under the supervision and direction of the department leads; attend
- meetings and take/file notes

  • Create manual for Building Operations and Finance Administration
  • Convert personnel files to digital records
  • Provide customer services support by answering telephones, monitoring and replying to electronic inquiries, and interacting with senior support staff
  • Provide assistance at corporate events and functions
  • Update branded templates
  • Assist with execution of social media strategy
  • Conduct research as directed
  • Identify gaps and champion solutions to support departments' needs
  • Other miscellaneous duties and projects as required or assigned

ROLE COMPETENCIES REQUIRED

  • Demonstrated, reliable work ethic
  • Highly organized and able to manage and prioritize multiple tasks
  • Exceptional verbal and written communication skills
  • Highly adaptable to changing needs and work requirements
  • Excellent attention to detail
  • Strong listening skills, with demonstrated ability to followthrough on directio