Project Portfolio Manager

1 week ago

Toronto, Ontario, Canada Wildlife Conservation Society Canada Full time $65,000 - $75,000

The Program Manager position with the WCS Canada Forests, Peatlands, and Climate Change (FPCC) Program is responsible for providing financial and operational management for the program and for providing support for research and fieldwork tasks for FPCC-led projects to a team of research staff based in locations across Canada, including field offices and home offices.


Position Type:
Full-time, Term

Location:

Hybrid at WCS Canada Head office located at 344 Bloor St W Suite 204, Toronto, ON M5S 3A7 (potential to work remotely 2 days per week).

Benefits: 4 weeks' vacation, Paid sick and Personal emergency leave, Self-care days, Health and Dental care, Life insurance, RRSP Program, DEIJA Team, Weekly Wellness sessions, Mentorship program.

The Program Manager position with the WCS Canada Forests, Peatlands, and Climate Change (FPCC) Program is responsible for providing financial and operational management for the program and for providing support for research and fieldwork tasks for FPCC-led projects to a team of research staff based in locations across Canada, including field offices and home offices.

The ideal candidate is highly motivated, a proactive problem-solver, and has demonstrable experience with the management and administration of the financial and operational functions of an organization with adherence to internal policy and external regulations.

Provide effective financial management for the FPCC program.
Provide fundraising and grant management support to the FPCC program.
Provide administrative and operational support to the FPCC program.
Oversee the management of the FPCC program equipment inventory.
Provide administrative and logistical support for various research and fieldwork tasks.

Serve as the primary point of contact with the central management, finance, fundraising, and communication teams that operate from the WCS Canada head office.

FPCC Program Administration and Management
Manage and maintain the FPCC program budget.

Manage FPCC program spending against grants ensuring grant compliance, including the correct allocation of funds to payroll and other program expenses.

Prepare and submit monthly expense reports with supporting documentation for all FPCC Program staff, ensuring all expenses are compliant with internal budgetary controls, travel, and procurement policies.

Manage and maintain grant and fundraising files for the FPCC program.

Track and administer grant and funder deadlines, including grant applications, grant reports, contract reports/deadlines, and permit reports/renewals for the FPCC program.

Manage and coordinate service providers, including the preparation and management of service and consulting contracts, and renewals and negotiations.

Coordinate on the above tasks as needed for shared grants and partnership projects with the finance and administration leads for other national and regional WCS Canada programs.

FPCC Program Research Project Support
Oversee management of the FPCC program equipment inventory.
Organize and manage shared FPCC program files and data (e.g. word, pdfs, excel, geospatial data and maps, photos), ensuring secure and appropriate storage of new and raw data and regular backups of processed data.
Monitor and manage the FPCC program shared email account.

Provide support to FPCC staff on various communications tasks, including managing media requests, updates to the WCS Canada website content, and providing information and photos to the WCS Canada Communications team.

Support WCS Canada's goal of transforming WCS Canada's conservation practice through reconciliation with Indigenous Peoples.

Experience with financial management including the development and management of annual budgets, the preparation of monthly expense reports, and the creation of financial reports.

~ Experience managing legal documents, including contracts with service providers and funder agreements.
~ Experience providing administrative support including data management and inventory.
~ Experience working with a variety of database tools and administrative platforms.
~ Demonstrated ability to work independently in support of a team of remote colleagues.
~ Strong time-management skills and adaptability when facing competing priorities.
~ Intermediate level of experience with MS Office, specifically Word, Excel and PowerPoint including moderate to advanced Excel skills including use of advanced formulas, data summaries etc.
~ Work experience or an educational background related to nature, conservation, natural resource management, or related field.
Comfortable in a digital environment and open to learning new applications and systems.
Passionate about our mission to save wildlife and wild places in Canada.
Office Safety Plan Compliance
WCS Canada is committed to providing and maintaining a safe environment for our employees, contractors, and partners.

As part of this unwavering commitment to safety, it is a condition of employment that all WCS Canada employees be fully vaccinated against COVID-19 with a COVID-19 vaccine series approved by Health Canada or the World Health Organization.

We are committed to championing accessibility, diversity, and equal opportunity.

Our mission is to save wildlife and wild places by improving our understanding of and seeking solutions to critical problems that threaten key species and large wild ecosystems throughout Canada.

We implement and support comprehensive field studies that gather information on wildlife needs and then seek to resolve key conservation problems by working with a broad array of actors.

WCS Canada has a track record of our science being recognized as relevant, credible and legitimate by researchers, NGOs and agencies.

WCS Canada is independently registered and managed, while retaining a strong collaborative working relationship with sister Wildlife Conservation Society (WCS) programs in more than 60 countries.

Diversity and inclusion are core WCS Canada values.

We value the diversity of the people we employ and work with and we strive to provide an inclusive and equitable workplace in which we recognize the unique characteristics, skills and experiences of all employees.

We are committed to engaging our employees in our diversity, equity and inclusion work and together we aim to create a workplace where all staff feel they belong and can grow.

WCS Canada's programs occur on the homelands of Indigenous Peoples whose relationships various governments are described in historic (numbered) Treaties, modern land claim agreements, and negotiations around unceded lands.

We recognize and support the international ecological and social commitments and responsibilities to Indigenous Peoples that Canada has signed, including the Convention on Biological Diversity, Convention on the Trade in Endangered Species, the United Nations Declaration on the Rights of Indigenous Peoples, and the recommendations of the Truth and Reconciliation Commission.

Our commitment to engagement with Indigenous Peoples ranges from notification of research to the provision of scientific advice, to co-creation of research.

We engage in land use planning and impact assessment processes that affect Indigenous Peoples, seeking ways to advance conservation as well as opportunities to sustain the livelihoods and cultures of Indigenous communities.

We seek to motivate positive conservation outcomes by supporting effective governance and decision-making processes by Indigenous communities, particularly by supporting Indigenous and Community Conserved Areas.


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