Research Grants Facilitator Officer
1 week ago
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End DateJune 29, 2024Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
Nov 8, 2024At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Organizational Status
This position reports directly to the Administrative Manager and receives direction from the Schools Director and individual researchers/faculty with regards to their specific research grants. Liaises with faculty members, researchers, and research post graduate students as required.
Position may be renewed pending availability of funding.
Work Performed
Primary responsibilities include:
-Communicates with Faculty on a regular basis to identify upcoming funding needs.
-Identifies Funding Opportunities by regularly searching across internal and external funding announcements to identify grants, assess eligibility requirements, determine application requirements and deadlines and advises Faculty of funding opportunities.
-Provides advice in the identification, assessment for eligibility, development, and preparation of research grant and academic proposals for publication, letters of intent, background documentation, research program rationales, and other documents.
-Assists in writing and editing grant applications, scientific and technical documents with Researchers, Staff and Students.
-Coordinates grant proposal process including establishing timelines, managing complex signature process, editing common CVs and reviewing research budgets to ensure they meet UBC requirements.
-Works closely with investigators to convert research initiatives, concepts and results into written documentation, and disseminating information.
-Provides research faculty and others research information on UBC and Tri-Council and other agencies on policy and procedures as they relate to grant expenses and study planning.
-Provides guidance to research fellows, assistants and students in the preparation and writing of research funding proposals as requested;
-Develops a timeline and framework for grant application and submission deadlines.
-Assists in updating Faculty CVs when requesting and identifying and including relevant CV information for grant applications.
Grant-related administration procedures and other duties:
-Meet department and institutional requirements for the collection of signatures and approvals on grant applications.
-Reports research successes to the School (Director's Office) and all UBC communication outlets;
-Coordinates nomination process for both internal and external faculty awards and honors.
-Assists in the development of web pages and related links for research investigators, laboratories, and programs.
-Provides Research Grant financial information from UBC WorkDay regarding inputted budget, balances available, expenses incurred, etc.
-Identifies and collects relevant grant information, research budgets, statistics and curriculum vitae and prepares reports for the School Director, Faculty of Medicine Dean s Office and others as requested.
-Developing a network with other university units, granting agencies and program officers to ask questions on behalf of research faculty and others.
-Performs other duties as required.
Consequence of Error/Judgement
The Research Grants Facilitator will work in close collaboration with the Administrative Manager. Errors in performance of the above-related duties could have a significant impact on the effectiveness, image, reputation and financial status of the School. Inappropriate judgment could result in loss of potential research and/or infrastructure opportunities, or in funding shortfalls for specific research grants or contracts.
Supervision Received
Under the general direction of the Administrative Manager, this individual will be expected to work independently in accordance with established objectives; and exercise initiative and judgment in performing all work-related functions.
Supervision Given
In collaboration with the Administrative Manager, the Research Grants Facilitator will be responsible for delegating tasks as appropriate to office staff. Provides direction and/or training in UBC and Tri-Council policy and process as it relates to research projects to current and future researchers and students.
Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of two years experience or the equivalent combination of education and experience.
Willingness to respect diverse perspectives, including perspectives in conflict with one's own
- Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
Masters degree preferred and experience in scientific/technical writing and grant writing/fund-raising for non-profit organizations. Experience in a medical research environment including a full understanding of research methodology.
Ability to prepare effective grant applications and work with researchers on their applications. Experience in editing and formatting accepted manuscripts for publication peer-reviewed scientific journals.
Knowledge of University administration systems WorkDay, RiSE and complex environments such as research granting agencies and health care organizations preferred.
Excellent oral and written communication skills. Excellent substantive and copy editing skills. Familiarity with health sciences education and research initiatives. Facility in the use of computers Microsoft Office required. Experience with Publisher or other publication software an asset. Strong organizational and interpersonal skills. Ability to manage and move forward a diverse range of concurrent complex projects and initiatives to meet imposed deadlines. Ability to work independently while exercising excellent judgment at all times. Ability to analyze and interpret data, determine implications, and provide recommendations. Ability to understand and apply policies, procedures, and instructions. Ability to interpret and apply complex legislation, policies, regulations, and technical information. Ability to design and conduct surveys. Ability to apply generally accepted accounting principles in an appropriate manner. Finance experience and budget management would be an asset. Ability to develop and monitor proposed research budgets.
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