Corporate Receptionist

1 week ago

Toronto, Ontario, Canada Zeifmans Full time

Corporate Receptionist

About Us

Zeifmans is a tax, accounting and consulting firm that understands clients' needs and the full range of solutions available. We work within the rules to make the rules work for our clients. We give straightforward, intelligent advice that consistently adds to our clients' bottom lines.

About the Position

Reporting to the Office Manager, the Receptionist is our Client's first impression of the company when arriving at our office. You will be responsible for greeting, welcoming, directing our visitors and employees efficiently and professionally, while also supporting the firm's Client practice management and administrative functions.

Summary of Responsibilities

Direct all incoming calls on the switchboard professionally and efficiently by appropriately transferring calls, taking messages or sending calls to voicemail as appropriate. Greet and ensure visitors are guided to pre-booked boardrooms and notify staff of their arrival. Offer and provide beverages to visitors while they wait for a Partner or staff member. Receive, resolve or forward client and staff feedback to appropriate parties.Ensure the main reception, meeting rooms and guest lounge areas are kept clean and tidy at all times. Observe and notify office management of any maintenance or repairs required.Manage in/outbound faxes, by timely forwarding of all communications to appropriate parties.Handle all incoming/outgoing couriers, storage boxes and mail while ensuring company policies and procedures are followed with special attention to time-sensitive and confidential packages, including copying and distribution. Track all storage box transfers, courier costs by department and ensure shipping supply stock is adequately maintained.Assist with meeting scheduling, including booking of boardrooms, arranging lunch or beverage services if required, while maintaining a clean and tidy environment.Support daily lunch order coordination by placing daily orders and food delivery services. Attend reception during regular office hours of Monday to Thursday, from 8:30am to 5:30pm, and Fridays from 8:30am to 3:00pm and during extended tax season hours, generally in March and April, on Monday to Thursday, from 8:30am to 8:00pm, Fridays from 8:30am to 3:00pm and Sundays from 10:00am to 4:00pm. Maintain daily contact and building attendance listings. Support the administration of Client Practice Management files, including accurate data entry and maintenance of Client billing and details, including scanning and uploading documents to ensure electronic files are current and accurate. Organize and maintain client paper files, whether located in-office or off-site. Assist with other administrative or facilities duties, as required.

Summary of Experience

1+ years of experience as a receptionist, preferably in a dynamic corporate environment.1+ years of professional office administration experience.Experience using a multi-line switchboard, an asset.

Requirements:

College or post-secondary degree, a Certificate or Diploma in Office Administration, an asset.Excellent interpersonal, oral and written communication skills.Ability to prioritize and handle multiple requests at once with strong organizational skills.Team player, with willingness to support the administrative team, as required. Proficient use and understanding of Microsoft Office

Great Ideas. Positive Impact. That's Zeifmans.

Zeifmans Offers You:

Mentorship – our teams operate with an "open door" policy Collaborative environment – everyone has a say in our success Full benefits and insurance for you and your immediate family members, paid by the firm Short Fridays all year long (3 pm office closure) Mental health resources and on-going mental health support Providing you with opportunities to give back and support your community


Why Zeifmans?

At Zeifmans, you are just not just a number, you are an integral member of our growing Zeifmans team. We are a home to number-crunchers, big thinkers, day dreamers and scholars – because delivering big ideas for such a breadth of clients takes all kinds of wonderful minds.

Your well-being matters – professionally and personally: At Zeifmans, we take care of each other. That means great health benefits, a focus on work-life balance. Our employees don't just survive, they thrive.

A focus on giving back: Community involvement is one of our most important values. We encourage employees to give back and participate in a variety of company-sponsored fundraising campaigns that run year-round. If a cause matters to you, it matters to us too, which is why we recently launched a campaign that highlights charities chosen by Zeifmans' employees.

The Zeifmans Commitment to Diversity and Inclusion

Zeifmans is proud to be an equal opportunity employer. We encourage and support all qualified persons to apply to all positions, without regard to race, color, citizenship, religion, sex, family status, sexual orientation, gender identity, Aboriginal status, age, disability, or any person who may require accommodation throughout the recruitment process. If you would like to request accommodation within your application, we ask you please contact our Human Resource department.

We thank all applicants for their interest, however only those candidates selected for interviews will be contacted.

  • Corporate Receptionist

    1 week ago

    Toronto, Ontario, Canada Randstad Canada Full time

    "Calling all Corporate receptionists" We are seeking a highly motivated and professional Corporate Receptionist to join our Client's team in the Financial industry, As the Corporate Receptionist, you'll be the face of our company, ensuring a warm and professional welcome to all visitors. This role is perfect for someone who thrives in a fast-paced...

  • Virtual Receptionist

    1 week ago

    Toronto, Ontario, Canada Randstad Canada Full time

    Calling all Corporate receptionists" We are seeking a highly motivated and professional Corporate Receptionist to join our Client's team in the Financial industry, As the Corporate Receptionist, you'll be the face of our company, ensuring a warm and professional welcome to all visitorsPay Rate:$23 to $26 per hour based on skillset and experience Fully on...

  • Receptionist

    1 week ago

    Toronto, Ontario, Canada Menkes Full time

    Posted In: Corporate Services About The JobIn the capacity of Receptionist, you will be a key member of the Corporate Services Team at our Corporate Head Office located at 4711 Yonge Street. Reporting to the Manager, Corporate Service you will support the office services function, working closely with other Team members. The end objective is to provide...

  • Receptionist

    1 week ago

    Toronto, Ontario, Canada Menkes Full time

    Posted In: Corporate Services About The JobIn the capacity of Receptionist, you will be a key member of the Corporate Services Team at our Corporate Head Office located at 4711 Yonge Street. Reporting to the Manager, Corporate Service you will support the office services function, working closely with other Team members. The end objective is to provide...

  • Receptionist

    1 week ago

    Toronto, Ontario, Canada St. Clair Veterinary Full time

    We're looking for youOne of our receptionists is off to school, so we need new staff. This is a permanent, full-time position in a NON-CORPORATE all lady-run veterinary hospital in uptown Toronto, with TTC at the door, and tons of restaurants. We're an AAHA-accredited small animal veterinary hospital with FearFree certified staff. We're also Cat Friendly.If...

  • Receptionist

    1 week ago

    Toronto, Ontario, Canada Menkes Full time

    Posted In: Corporate Services About The JobIn the capacity of Receptionist, you will be a key member of the Corporate Services Team at our Corporate Head Office located at 4711 Yonge Street. Reporting to the Manager, Corporate Service you will support the office services function, working closely with other Team members. The end objective is to provide...

  • Receptionist

    1 week ago

    Toronto, Ontario, Canada Zeifmans Full time

    Corporate ReceptionistAbout Us Zeifmans is a tax, accounting and consulting firm that understands clients' needs and the full range of solutions available. We work within the rules to make the rules work for our clients. We give straightforward, intelligent advice that consistently adds to our clients' bottom lines.About the Position Reporting to the Office...

  • Receptionist

    1 week ago

    Toronto, Ontario, Canada Cassels Brock & Blackwell LLP Full time

    About Us:Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada's most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.Our...

  • Receptionist

    1 week ago

    Toronto, Ontario, Canada Toronto Community Housing Full time

    Job #:7919 Division:Facilities Management Vacancy Type:Full-time Permanent Affiliation:Union: CUPE 79 Contract Length: Grade:TCHC 3- # of Vacancies:1 Salary/Hourly Range: Hiring range/wage:27.95 Work Details (Days/hours):Monday to Friday, 35 hours/week Posted Date:6/15/23 Existing or New:Existing Deadline to Apply:6/29/23What we offerIn addition to...

  • Receptionist

    1 week ago

    Toronto, Ontario, Canada Scotiabank Full time

    Requisition ID: 169375Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.PurposeContributes to the overall success of the Scotia Wealth Management Head Office in Canada ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team's business strategies and objectives....

  • Administrative Receptionist

    1 week ago

    Toronto, Ontario, Canada CWB Financial Group Full time

    AtCWB, we strive to build value for the people who choose us every day: our people, our clients and our investors. We do this by holding true to the values that guide us. We put people first and build relationships with intention. We seek out and embrace new ideas, knowing that better is always possible. We believe that how we do things is as important as...

  • Receptionist

    1 week ago

    Toronto, Ontario, Canada AWIN- Maserati of Toronto Full time

    Our Maserati of Toronto dealership is looking for a Receptionist to join their amazing teamJob PurposeThe Receptionist is responsible for the dealership's telephone communications and reception. This position accepts and directs incoming calls, takes detailed messages, and provides callers with information in a courteous and professional manner. The...

  • Corporate Services Coordinator

    1 week ago

    Toronto, Ontario, Canada CAPREIT Full time

    :Reports To: Director, Corporate Services***Position Summary: The Corporate Services Coordinator is responsible for completing daily tasks required to ensure our offices are run according to company standards under the direction of the Director, Corporate Services. The Corporate Services Coordinator also assists the Director, Corporate Services with general...

  • Receptionist

    1 week ago

    Toronto, Ontario, Canada Compass Group Full time

    You might not know our name, but you know where we are. That's because Compass Group Canada is part of a global foodservice and support services company that's the 6th largest employer in the world, with 625,000 employees.You'll find us in schools, colleges, hospitals, office buildings, senior living communities, tourist attractions, sports venues, remote...

  • Receptionist

    1 week ago

    Toronto, Ontario, Canada Healthmax Physiotherapy Clinics Full time

    As a leading team of healthcare professionals in the Greater Toronto Area and Toronto, HealthMax Physiotherapy Clinics' corporate mission is to treat and educate members of the community, and help patients achieve optimal health. HealthMax strives to ease chronic pain and rehabilitate injuries for members of the Toronto community. We will always emphasize...

  • Receptionist - Oicr

    1 week ago

    Toronto, Ontario, Canada Ontario Institute for Cancer Research Full time

    Position: ReceptionistLocation: MaRS Centre, TorontoDepartment: Executive Office TeamReports To: Manager, Executive OfficeSalary: Commensurate with level of experienceHours: 35 hours/weekJob Type: On-siteStatus: Full-time, PermanentThe Ontario Institute for Cancer Research (OICR) is seeking a professional and reliable Receptionist to support the day-to-day...

  • Clinic Receptionist

    1 week ago

    Toronto, Ontario, Canada Toronto Athletic Club- Sport Medicine Clinic Full time

    The Cambridge Group of Clubs (CGoC), the leader in Canadian Fitness Clubs, is searching for a dynamic, professional, self-starter to fill the role of Full Time Clinic Receptionist.About the Cambridge Group of ClubsAbout the Role Working with the patients, fellow therapists working for the clinic and throughout the sport medicine community, the reception...

  • Receptionist

    1 week ago

    Toronto, Ontario, Canada University Health Network Full time

    RECEPTIONISTJob Posting #:920789Union:Non-UnionSite:PRINCESS MARGARET HOSPITALDepartment:MEDICAL ONCOLOGY AND HEMATOLOGYReports to:MANAGERHours:35 HRS PER WEEKWage range or Salary:$ $23.71 per hour: To commensurate with experience and consistent with UHN compensation policyStatus:Temporary Full-Time (13 month contract)Posted Date:June 8, 2023Closing...

  • Receptionist

    1 week ago

    Toronto, Ontario, Canada Holt Renfrew Full time

    Holt Renfrew offers you an inspiring, fashion-driven environment with opportunities to learn and grow. From our incredible partnerships with iconic luxury brands, to our commitments to corporate social responsibility, you will be inspired every day.A job at Holt Renfrew offers a competitive total compensation, a generous employee discount, pension, and...

  • Receptionist

    3 weeks ago

    Toronto, Ontario, Canada Holt Renfrew Full time

    Holt Renfrew offers you an inspiring, fashion-driven environment with opportunities to learn and grow. From our incredible partnerships with iconic luxury brands, to our commitments to corporate social responsibility, you will be inspired every day.A job at Holt Renfrew offers a competitive total compensation, a generous employee discount, pension, and...