Assistant to The Project Manager

2 weeks ago


Burlington, Ontario, Canada INFINITY GROUP CONSTRUCTION Full time

Responsibilities

  • Assist the Project Manager in project administration duties.
  • Create monthly reports on maintenance service or project progress.
  • Analyze and track data in Excel collected during and after the project.
  • Research information to aid project development.
  • Communicate with vendors, employees, and clients.
  • Maintain invoicing and work orders in the system.
  • Review work orders and follow up with vendors for any questions.
  • Review and ensure accuracy of project submittals.
  • Plan and implement construction schedules alongside Project Managers.
  • Represent IGC in project meetings with internal and external parties.
  • Attend preconstruction meetings & progress meetings, completing necessary paperwork and scheduling.
  • Maintain strong working relationships with Customers, Suppliers, and Sub-Contractors.
  • Ensure a sound knowledge of IGC/FCM Company Policy and Health and Safety Policies.
  • Complete tasks assigned by the Project Manager efficiently and timely.

Qualifications:

  • Computer proficiency in Microsoft Word, Excel, and PowerPoint.
  • Experience in using Outlook.
  • Effective written and oral communication skills with clients and project representatives.
  • Ability to work well independently and as part of a team.
  • Exceptional analytical, negotiating, and planning skills.
  • Professional attitude with strong organizational and inquisitive skills.
  • Strong attention to detail and ability to work well under pressure.

Job Types:
Full-time, Permanent

Salary:
$20.00-$25.00 per hour

Benefits:

  • Dental care
  • Extended health care
  • Onsite parking
  • Paid time off

Flexible Language Requirement:

  • French not required

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Burlington, ON L7L 6A4: reliably commute or plan to relocate before starting work (required)

Education:

  • DCS / DEC (preferred)

Experience:

  • Project coordinator: 1 year (preferred)
  • Administrative: 3 years (preferred)

Language:

  • English (preferred)

Work Location:
In person
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