Academic Technology and Curriculum Coordinator

Qualified Internal applicants must ensure that a resume and cover letter is submitted online.

Please ensure your resume clearly explains how you meet the required knowledge, skills and abilities of the position for which you are applying. A review of applications will begin on June 17, 2024.

Preference will be given to faculty who do not have conflict of commitment.
Please refer to the Conflict of Interest policy:

Position Information

Position Title

Position Title Academic Technology and Curriculum Coordinator

Posting Number

Posting Number 00620F

Location

Grade or Pay Level

Grade or Pay Level In accordance with the current Collective Agreement

Salary Range

Salary Range In accordance with the current Collective Agreement

Position Type

Position Type Faculty - Coordinator

Posting Type

Posting Type Internal

Regular/Temporary

Regular/Temporary Limited Term

Employment Type

Employment Type Part-Time

Posting Category

Posting Category Faculty

Start Date

Start Date 09/03/2024

End Date

End Date 08/31/2026

Equity Statement

Douglas College is committed to fostering a diverse, inclusive and equitable learning and working environment. In support of this journey, we welcome all people to apply, including people from groups that are experiencing inequity, including, but not limited, to Indigenous Peoples, racialized or persons of colour, persons with mental or physical disabilities, persons who identify as women, and/or persons of marginalized sexual orientations, gender identities and expressions, and persons of all faith identities, age, marital status, and parental status.

Work Arrangements

This is a minimum of 1 and Maximum of 3 sections per academic year position, dependent on instructor availability.

This position could be a shared position.

This position takes effect September 3, 2024 for a two (2) year term with the possibility of an extension up to a maximum of three years, and may be renewed upon successful re-application and selection.

What Douglas Offers

DO what you love. Be good at it. That's how Douglas College defines a great career. It's a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC's Top Employers. We love what we do. And we're looking for passionate, motivated people to join us in making one of Canada's best colleges even better.

The Role

The Academic Technology and Curriculum Coordinator is a key communicator, technology leader, and troubleshooter dedicated to advancing the academic and operational goals of Douglas College. Reporting to the Vice President, Academic and Provost, this role involves the implementation and maintenance of IT applications managed by the Academic Division, including but not limited to:

Responsibilities

· Provide IT support for CN, as IT Services is not responsible for CN.

· Utilize the Logi Ad Hoc CN Reporting data analytics tool and generate reports.

· Manage the Academic Integrity Module AIE (College-wide Sections).

· Develop and maintain internally controlled Excel/ VBA -based efficiency tools (e.g., course scheduling templates).

· Maintain and develop content for the CN DC Connect site.

· Serve as a member of the Academic Integrity Committee.

· Serve as a member of the Learning Technology Steering Committee ( LTSC ).

The coordinator provides liaison and 'incidental' support for IT applications in other divisions of the College relevant to the Academic Division, including but not limited to:

· SharePoint-based forms and workflows.

· Website development and marketing groups.

The coordinator is the primary contact for all technical and process related issues to do with Curriculum Navigator (CN) including, but not limited to:

· Monitor and communicate through the CN email daily.

· Liaise with the CN vendor (Granius).

· Assist with user rights to CN.

· Cover CN rights for the Executive Assistant, Student Affairs, during holidays.

· Understand curriculum governance and work stage processes.

· Install new versions/updates of software.

· Provide technical and workflow fixes as needed.

· Generate customized reports through the CN Reporting tool (AdHoc Logi Analytics).

· Liaise regularly with faculties and provide training support.

· Respond to CN helpdesk requests that are not supported by IT Services helpdesk staff.

· Work with admin staff in the VP's Office.

· Maintain supporting documentation, including updating manuals and SOPs.

· Work with Enrolment Services to ensure the compatibility of CN applications and the reconciliation of programs, curriculum information, graduation requirements, etc., across applications.

· Provide general support and advice to Enrolment Services staff concerning policies, processes, and technology affecting the efficient use of Curriculum Navigator.

· Conduct workshops for individuals and groups on Curriculum Navigator.

· Develop video and written documentation instructions on Curriculum Navigator.

Work in conjunction with admin staff, chairs, and coordinators using knowledge of Excel to develop and maintain efficiency tools across platforms (forms, templates, workflows) that support:

· Annual updates and maintenance of the scheduling system.

· SharePoint and DC Connect site updates.

· Serve as the academic user for SharePoint, including DC Connect.

· Liaise with academic SharePoint owners and Project Managers, and work closely with IT Services to ensure that all SharePoint products serve the needs of the Academic Division.

The coordinator is the primary contact for all Academic Integrity Education ( AIE ) module and process-related issues college-wide. They will support all new and returning students in navigating the module, including but not limited to:

Monitor student and employee questions through the AIE email daily.

· Regularly communicate with students to ensure completion of the AIE module.

· Set up the Blackboard course for 3-5 sections per term.

· Troubleshoot technical issues with the AIE module.

To Be Successful in this Role You Will Need

· A minimum of 2 years of FTE service, 5 years preferred.
· A post-secondary credential in a computing or IT related field and demonstrated ability to manage technology, or an equivalent combination of education and experience.
· Knowledge of and demonstrated experience in curriculum design.
· Demonstrated proficiency at navigating college governance and educational policies for faculty education committees and Edco.
· Demonstrated mastery of CN.
· Ability to work cooperatively, collaboratively, and constructively with faculty, staff and administrators, excellent oral and written communications skills.
· Previous experience as academic chair or academic coordinator is considered an asset.
· Ability to program in Microsoft Excel and VBA is considered an asset.
· Ability to use data analytic tools (i.e. Power BI) is considered an asset.

Link to Full Position Profile

Needs a Criminal Records Check

Needs a Criminal Records Check No

Open Date

Open Date 06/04/2024

Close Date

Close Date 06/17/2024

Special Instructions to Applicant

Qualified Internal applicants must ensure that a resume and cover letter is submitted online.

Please ensure your resume clearly explains how you meet the required knowledge, skills and abilities of the position for which you are applying. A review of applications will begin on June 17, 2024.

Preference will be given to faculty who do not have conflict of commitment.
Please refer to the Conflict of Interest policy:

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