Relocations Project Coordinator

2 weeks ago

Vancouver, British Columbia, Canada BGIS Full time

Who We Are

SUMMARY


The
Relocations Project Coordinator is responsible for planning and delivering facility moves, adds or change projects, including coordinating furniture installation and Sustainable Furniture & Office decommissioning services.


KEY DUTIES & RESPONSIBILITIES
Service Delivery

  • Plans and delivers facility moves, adds or change projects as well as facility planning projects, including Furniture Installation and Sustainable Furniture & Office decommissioning projects.
  • Participates and may lead client project calls and distribute meeting minutes.
  • Creates schedules and monitors progress against timelines.
  • Participates in the planning process for each project, taking into consideration the client's requirements and TFMS deliverables.
  • Works crossfunctionally with other internal team members, service lines, project groups and operation groups to plan, manage and deliver projects.
  • Coordinate and manage all on site activities such as booking loading docks and elevators ensuring all necessary vendors have correct access.
  • Coordinates and manages the onboarding of thirdparty vendors, ensuring compliancy with security, work permits and general requirements as necessary.
  • Supervise and manage all on site activity under MAC scope of work furniture installation, decommissioning and relocation services.
  • Coordinates with the client and thirdparty vendors for furniture delivery, installation and remediation of any furniture deficiencies.
  • Develops, shares and updates the project schedule taking into consideration budget, required timeline and any risks to projects.
  • Develops and completes tender packages for the procurement of thirdparty services.
  • Provides input, evaluation and maintenance of Standing Offer contracts with thirdparty services.
  • Evaluates, plans and manages all Health & Safety risks and requirements, working with the BGIS Health & Safety team and other internal groups as required.
  • Ensures all projects are delivered on time, within scope, budget and requirements and complies with all regulatory, environmental, health and safety requirements.
  • Provides thought leadership in the area of moves, adds and changes, furniture installation and sustainable furniture and office decommissioning.
  • Perform other duties, as assigned.
Relationship Management

  • Develops strong internal relationships with other team members, service lines, project groups and operation groups to plan, manage and deliver projects.
  • Maintains an effective positive working relationship with all clients, stakeholders and internal teams on each project to maintain client objectives
  • One BGIS.
  • Will contribute to the ongoing Indigenous Engagement relationships between BGIS and local Indigenous communities.
  • Contributes to the maintenance of an effective recycling thirdparty and charity database and hold good relationships with all.
  • Effectively and proactively communicates with stakeholders, such as Clients, contractors and industry bodies (as required) to ensure
  • Client satisfaction and BGIS's success.
  • Maintains a good relationship with all thirdparty contractors.
Reporting & Communication

  • Completes project milestone billing documents and ensures consistency throughout projects.
  • Contributes to the development and upkeep of work instructions and processes with the National MAC Lead and others as required.
  • Participates in project status reporting and monthly financial reporting activities for all assigned projects.
  • Participates in regular meetings with the MAC team to drive alignment and consistency in the TFMS delivery of MAC projects.
  • Provides updates to the MAC Team Lead on project impacts and opportunities.
  • Participates in project kick off meetings, both internal and external as required.
  • Communicates with all project stakeholders regularly and may chair project status meetings.
  • Maintains effective filing structure and ensures all documentation for each project is correctly filed and audit ready.
Financial Management

  • Responsible for ensuring adherence with all financial and procurement policies and procedures
  • Assists in creating MAC Rough Order of Magnitude (ROM) budgets for proposal development and spacebased activity (SBA) management.
  • Monitoring contractor Purchase Order's (PO's) and ensuring that they align with the approved budget and quote.
  • Keeps track of all invoices and cross checks that work billed for aligns with work quoted.
  • Ensures all money received from diversion in Sustainable decommissioning projects is given back to the client or established, approved receiver.
Service Delivery Development/ Quality Management

  • Works collaboratively with the National MAC Lead, Program Director and other internal stakeholders to develop, maintain and improve upon the MAC service delivery line.
  • Develop and maintain measurable Key Performance Indicators (KPI's).
  • Partakes in the development and maintenance of all processes, tools and

  • Estimator/project Manager

    1 week ago

    Vancouver, British Columbia, Canada Focus Project Management Ltd. Full time

    Overview:This role is responsible for cost estimating and managing the full cycle of construction processes from initial meeting with clients to final occupancy. This includes organization of documents, communication with stakeholders, but not limited to accounting management, coordinating with the team, site meetings.Review and evaluate cost...

  • Project Coordinator

    2 weeks ago

    Vancouver, British Columbia, Canada Heritage Office Furnishings Full time

    Heritage Office Furnishings has an immediate opening for a full-time Project Coordinator for our Project Management Department.Primary Responsibilities: Physical verification of site readiness for construction site projects Accountable for ongoing customer communication, including scope changes Responsible for executing Heritage's Terms & Conditions,...

  • Project Manager

    1 week ago

    Vancouver, British Columbia, Canada Colliers Project Leaders Full time

    Overview:At Colliers Project Leaders, we provide capital project solutions in the built environment to meet our clients' needs, making a real impact in communities. Our team is driven by a shared passion for the work we do, striving to exceed expectations and explore new possibilities.We have successfully delivered over 17,000 projects, contributing to the...

  • Autocad / Junior Project Coordinator

    1 week ago

    Vancouver, British Columbia, Canada Focus Project Management Ltd. Full time

    Job SummaryAutoCad / Junior Project CoordinatorResponsibilities: Write and sent out Purchase Orders, Change Orders and Contracts Draft drawings on AutoCAD Communicate with trades and consultants Attend site meetings and take meeting minutes Work independently Ability communication, wellorganized and attention to detail Understand the construction sequence...

  • Project Coordinator/administrator

    1 week ago

    Vancouver, British Columbia, Canada Hart Tipton Construction Full time

    Prepare accurate quotes and bid packages for residential custom homes Collaborate with project managers to ensure timely and efficient coordination of projects Assist with various administrative tasks, including HR support and maintaining project files, data entry, administrative tasks Utilize SmartSheet software to track project progress and update...

  • Project Coordinator

    1 week ago

    Vancouver, British Columbia, Canada Counterpoint Projects Full time

    We are a close-knit team that's rapidly growing; we're looking for that next individual to jump right in and get started. We work in a diverse office, enjoy team building activities and work in an open communication environmentResponsibilities: Assisting project managers Working with accounting team to monitor progress payments to subcontractors and...

  • Assistant Project Manager

    1 week ago

    Vancouver, British Columbia, Canada Colliers Project Leaders Full time

    Overview:We deliver capital project solutions to fulfill our clients' needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it.Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the _possibilities_ of what we can achieve...

  • Project Manager

    1 week ago

    Vancouver, British Columbia, Canada Colliers Project Leaders Full time

    Overview:At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients' needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it.Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the _possibilities_ of...

  • Project Coordinator

    2 weeks ago

    Vancouver, British Columbia, Canada Fusion Recruitment Full time $175,000 - $225,000

    Our client is an engineering and technology company specialized in the design, engineering, and supply of electrochemical systems. Current projects are focused in the lithium extraction space, with active projects world-wide. Due to continued growth, they have an immediate opening for a Manager of Project Execution . This is a full time, permanent role...

  • Project Coordinator

    2 weeks ago

    Vancouver, British Columbia, Canada DarkVision Full time

    Your JobDarkVision is looking for a Project Coordinator to join the Data Delivery Team in North Vancouver, BC.This position requires 100% on-site work in the North Vancouver office. This role does not provide VISA sponsorship or relocation.Our TeamDarkVision's acoustic imaging technology captures terabytes of high-fidelity data with each run. Our data...

  • Project Coordinator

    1 week ago

    Vancouver, British Columbia, Canada Indigenous Physical Activity & Cultural Circle Full time

    Organization‬ Indigenous Physical Activity & Cultural Circle is located in Vancouver, BC, and is a network for Indigenous people who are involved in Sports, Recreation, Fitness and Traditional Activities. The IPACC mission is to create a community of mentors, leaders, participants, and supporters who promote physical activity as a way to health and...

  • Relocation Specialist

    1 week ago

    Vancouver, British Columbia, Canada University of British Columbia Full time

    Staff - Non UnionJob CategoryM&P - AAPSJob ProfileAAPS Salaried - Human Resources, Level AJob TitleRelocation SpecialistDepartmentWork Life Relocation Support | Housing and Relocation | Central Human ResourcesCompensation Range$4, $6,754.00 CAD MonthlyThe Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint...

  • Project Coordinator

    2 months ago

    Vancouver, British Columbia, Canada UBC Full time

    Staff - Non UnionJob CategoryM&P - AAPSJob ProfileAAPS Salaried - Administration, Level AJob TitleProject CoordinatorDepartmentPlanning Support | Facilities | Faculty of MedicineCompensation Range$5, $8,081.00 CAD MonthlyThe Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately...

  • Project Coordinator

    2 weeks ago

    Vancouver, British Columbia, Canada Vancouver Fraser Port Authority Full time

    JOIN US IN CHARTING A COURSE TO A MORE SUSTAINABLE FUTUREJoin an organization that plays a critical role in Canada's economy. At the Vancouver Fraser Port Authority, we focus on doing the incredible work it takes to become the world's most sustainable port.The Vancouver Fraser Port Authority is responsible for the stewardship of the Port of Vancouver,...

  • Project Coordinator Facilities Management

    1 week ago

    Vancouver, British Columbia, Canada PHSA Full time

    Project Coordinator Facilities ManagementPHSA CorporateVancouver, BCIn accordance with the Mission, Vision, Values and strategic direction of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of...

  • Project Coordinator

    2 weeks ago

    Vancouver, British Columbia, Canada Microserve Full time

    Project Coordinator (7 Month Contract)Location: Vancouver, BC / HybridStaffing Placement OpportunityGeneral Description • The IT Project/Program Coordinator Level 2 provides coordination support for IT projects and/or programs or the IT component of business projects and/or programs enabling successful completion of projects safely, with quality, within...

  • Av Project Coordinator

    1 week ago

    Vancouver, British Columbia, Canada Clark's Audio Visual Services Ltd. Full time

    Are you ready to take your career in the Audio-Visual industry to new heights? Join us at Clark's Audio Visual where you get to work with cutting-edge technology on diverse and exciting projects, with rewarding experiences in a collaborative and supportive environmentWHAT YOU GET: Benefits (Dental & Health Care) A competitive salary above minimum wage Job...

  • Project Coordinator

    2 months ago

    Vancouver, British Columbia, Canada UBC Full time

    Staff - Non UnionJob CategoryNon Union Technicians and Research AssistantsJob ProfileNon Union Salaried - Research Assistant /Technician 4Job TitleProject Coordinator - CART Access ProjectDepartmentNorman Laboratory CART | Department of Family Practice | Faculty of MedicineCompensation Range$5, $5,946.08 CAD MonthlyPosting End DateMay 27, 2024Note:...

  • Project Coordinator

    2 months ago

    Vancouver, British Columbia, Canada UBC Full time

    Staff - Non UnionJob CategoryNon Union Technicians and Research AssistantsJob ProfileNon Union Salaried - Research Assistant /Technician 4Job TitleProject Coordinator - CART Access ProjectDepartmentNorman Laboratory CART | Department of Family Practice | Faculty of MedicineCompensation Range$5, $5,946.08 CAD MonthlyPosting End DateMay 14, 2024Note:...

  • Project Coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada UBC Full time

    Staff - Non UnionJob CategoryNon Union Technicians and Research AssistantsJob ProfileNon Union Salaried - Research Assistant /Technician 4Job TitleProject Coordinator - CART Access ProjectDepartmentNorman Laboratory CART | Department of Family Practice | Faculty of MedicineCompensation Range$5, $5,946.08 CAD MonthlyPosting End DateMay 27, 2024Note:...