Packs Associate

1 week ago

Kitchener, Ontario, Canada Waystone Governance Ltd. Full time

For over 20 years, Waystone has been at the cutting edge of specialist services for the asset management industry - partnering with institutional investors, investment funds and asset managers.

We work with our clients to help build, support, and protect investment structures and strategies worldwide._

  • Our success depends upon our ability to attract and retain the best, most diverse talent and provide our employees with a broad spectrum of professional development opportunities._ _Our workplace environment is an inclusive one, where employees can be themselves, reach their full potential and drive business results._


Reporting to the Manager - Board Support Services Team, the Packs Associate will be an integral part of the team's success.


ESSENTIAL DUTIES AND RESPONSIBILITIES
Responsibilities may include (but are not limited to) the following:

  • Organizing meetings, liaising with all attendees, gathering and distribution of materials for presentation to the board of directors, preparation of notices or agendas, attendance at board meetings.
  • Circulating draft minutes and following up with service providers in respect of action items to be
completed.

  • Abiding by Board pack team's written procedures.
  • Circulating Board materials to stakeholders no later than 4 BDs in advance of a meeting.
  • Assisting others within the team in the training of Junior Associates.
  • Participating in projects impacting the board pack team.
  • Providing administrative support to directors' team to ensure appropriate and realtime
information is included in all board materials.

  • Maintaining the data integrity of all relevant databases, software and online portal facilities.

REQUIREMENTS

  • We're looking for a dynamic individual with a Bachelor's degree, strong English language skills and relevant experience in the funds world. You should be selfmotivated, thrive in a fastpaced environment and have excellent communication skills

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