contracts and procurement specialist

1 week ago

Ottawa, Ontario, Canada National Arts Centre Full time

Introducing the National Arts Centre
The National Arts Centre (NAC) is Canada's bilingual, multi-disciplinary home for the performing arts. The NAC presents, creates, produces, and co-produces performing arts programming in various streams-the NAC Orchestra, Dance, English Theatre, French Theatre, Indigenous Theatre, and Popular Music and Variety-and nurtures the next generation of audiences and artists from across Canada. The NAC is located on the traditional, unceded, unsurrendered territory of the Anishinabe Algonquin Nation.

At the National Arts Centre, we believe the performing arts are vital to the human experience. A house of dreams for the Canadian performing arts, we work with artists and arts organizations from across this land to revitalize our sector.

Curious to learn more? Read our Strategic Plan, The Journey Ahead .

Equity, Diversity, Inclusion, Anti-Racism and Accessibility
We are on a journey, committed to ensuring that equity, diversity, inclusion, accessibility, anti-racism and reconciliation with Indigenous peoples will guide our actions.

The NAC welcomes applications from candidates who can help us meet our vision, and contribute to the diversity of lived experiences, perspectives, and approaches. When you join the NAC, you will be part of an inclusive community working hard to dismantle barriers to employees' well-being, access, potential, and success. The NAC actively seeks candidates who identify as women, Indigenous, Black, Persons of Colour (IBPoC), members of 2SLGBTQIA+ communities, and people with disabilities. We encourage you to self-identify in the recruitment process.

Job Number: J

Job Title: CONTRACTS AND PROCUREMENT SPECIALIST - FINANCE

Employment Type: Full-Time continuing

Job Category: Accounting / Auditing / Finance

Open Positions: 1

Closing Date: July 7, 2024

Language Requirement: Bilingual is an asset

Working Hours: Monday to Friday, 9:00 a.m. to 5:00 p.m. (35 hours/ week)

Support the Senior Manager & Risk assessment with operational reporting to the Chief financial officer to help identify priorities, drive best practices in resource allocation and cost-effectiveness to support the business.The Contracts & procurement specialist is responsible for managing the Corporations procurement and contract activities of the NAC Corporation including performance contracts and assisting the Senior Manager & Risk assessment with NAC Insurance procurement & contracts reviews

• Plan, organize, direct, control and evaluate the procurement and contract activities of the NAC including performance contracts;

• Manage NAC contracts to ensure compliance with NAC terms & conditions, cost and statement of work including performance contracts;

• Manage the preparation of documents needed to obtain procurement approval, ensuring completeness, accuracy, value for money, and fairness. This includes preparing the complete Request for Proposition (RFP) package for publishing on or by invitation, including the RFP clauses and terms and conditions, contract clauses and terms and conditions, evaluation methodology, statement of work and evaluation criteria;

• Conducting the solicitation of proposals, including dealing with Questions and Answers from/to potential bidders;

• Instructing proposal evaluators and overseeing proposal evaluations.

• Assisting clients in the development of statements of work, technical specifications, and evaluation criteria;

• Preparing, amending, or vetting procurement instruments (including service contracts, performance contracts, call-ups against Standing Offers, task authorizations, etc.) and solicitation documents (including Requests for Proposals, Requests for Quotations, etc.);

• Managing the creation of purchase orders including approvals;

• Assisting in the procurement of insurance policies and renewals and responding to, and managing, insurance claims;

• Assisting with the review of insurance claims investigated by insurance adjusters;

• Respond to Vendors questions and inquiries as needed;

• Communicate bids results to Vendors;

• Complete the annual financial statement notes : contractual rights and obligations with the Finance team.

Skill Requirements


• University degree in a related field of study such as Accounting, Finance or Commerce or equivalent;

• A minimum of five (3) years of progressively responsible experience in procurement & contract management;

• Knowledge of public tendering , platform and Bonfire eProcurmenet Solution or other equivalent eProcurement software.;

• Excellent communication skills and ability to work well with members of senior management;

• Excellent hands-on knowledge and recent experience with accounting systems, financial modelling utilizing Excel or comparable spreadsheet software.

Who Can Apply

Persons residing in Canada and Canadian citizens residing abroad. Preference will be given to Canadian citizens.

As part of NAC's interview process, in-person interviews may be required. Please ensure to have the most up-to-date information on your résumé including your current email address.

While we appreciate all applications, only those selected for an interview will be contacted by us.

The National Arts Centre (NAC) is committed to inclusive employee recruitment and selection. The NAC welcomes and encourages applications from people with disabilities. If you require accommodation during the selection process, please inform us as soon as possible and we will make every effort to fulfill your accommodation request.

The successful candidate will be required to provide the original or a true certified copy of their education credentials as appropriate, along with proof of a valid Criminal Background Check as a condition of employment.

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