Research Accounts Administrator

1 week ago

Montreal, Quebec, Canada McGill University Full time
Please refer to the

job aid for instructions on how to apply.

Faculty of Science

Position Summary:


The Faculty of Science's financial administration is organized into Financial Services Teams (FSTs) comprised of Research Accounts Administrators and clerical staff working together to provide financial advice and support to researchers/ Primary Investigators (PIs) and to fund financial managers (FFMs).

Under the leadership and direction of the Supervisor, the FSTs provide direct support and guidance to researchers relating to financial administration of research grants and contracts; functions as researchers' primary contact for all post-award concerns; liaises with Financial Services and other units within the University; plans and organizes financial activities to support the daily operations of the PIs, ensuring that financial administration is carried out in accordance with the appropriate regulations and guidelines.


Primary Responsibilities:

Fund Management:

  • Understands and applies University and Granting Agency Policies /Procedures.
  • Authority to assess and enforce compliance to policies to ensure required controls are adhered to.
  • Liaises with Financial Services (Research and Restricted Funds
  • RRF) and the Research Grants Office regarding new funds and renewals
  • Manages & reviews transactions charged to researchers' grant(s) / fund(s) for reasonableness and compliance to ensure integrity of financial information.
  • Assists in the timely resolution of any overexpenditure situations upon request of Financial Services (RRF).
  • Sends the Fund Financial Manager (FFM) /Principal Investigator (PI) period fund reconciliations.

Financial Reporting:

  • Assesses the overall financial administrative activities of the FFM/PIs and promotes best practices as appropriate.
  • Upon request, provides reports / data for Deans and Chairs and FFM/PI's to assist in the management of research funds within the defined FST jurisdiction.
  • Monitors the consolidated financial position of the FST jurisdiction which defines his/her scope of responsibility.
  • Assists with the review of the annual agency financial statements (example FORM 300).

Transaction Management:

  • Acts as a facilitator/ liaison for the FFM/PI when dealing with central Financial Services.
  • Supervises and trains the support staff in the local Financial Service Team (the clerical support staff).
  • Attends McGill's Finance workshops and information sessions to stay abreast of latest information. Also assists in keeping Departmental Staff up to date regarding "how to's" and policy changes.
  • Troubleshoots and resolves transactional problems to minimize overall processing turnaround time.
  • Provides continuous handson training to all academics and support staff on the use of McGill's financial systems.
  • Reviews and approves other documents as determined by the direct supervisors.
  • Monitors other finance related documents as directed by supervisors.
  • Reviews and approves Expense Reimbursement claims to ensure compliance with applicable policies and agency guidelines & procedures.
  • Liaises with Financial Services on behalf of PIs / FFMs regarding after the fact audits. (Example
  • Expense Reimbursements & PCards).
  • Performs accounting adjustments (journal transfers for cost sharing / recovery, etc )
  • Ensures that the account codes are understood and correctly applied.
  • Supports the Faculty Financial Office in the rollout of projects (initiated by central Financial Service and the Faculty) to assist in obtaining the optimal use of systems.

Other Qualifying Skills and/or Abilities:
Li-Hybrid

  • Minimum Education and Experience:
  • DEC III Related Experience /

Hourly Salary:
(MUNACA Level G) $ $38.65

  • Hours per Week:
Full time)

Supervisor:
Finance Officer

Position End Date (If applicable):

Deadline to Apply:
- ._

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