Workforce Planning Coordinator

1 week ago


Newmarket, Ontario, Canada York Region Full time

Job Description:

POSITION PURPOSE

MAJOR RESPONSIBILITIES

  • Initiates/coordinates staffing related procedures, activities and other tasks associated with employee movement.
  • Coordinates the Department's staffing process with the hiring manager and in consultation with Human Resources and consistent with HR policies and procedures, to maintain process continuity; supports the hiring manager in the staffing process; coordinates and prepares related information and supporting documentation.
  • Initiates and followsup on the staffing process in response to staff vacancies.
  • Coordinates completion of the appropriate forms related to staffing requirements and forwards completed requests to HR.
  • Liaises with HR on staffing and selection process and monitors the status.
  • Develops and maintains the Department organizational charts, and staffing reports related to complement, vacancies, terminations, and recruitment timelines for senior management.
  • Reviews and tracks Department data within HRMS and requests changes as necessary to ensure accuracy.
  • Liaises with HR to promote efficient scheduling of hiring activities and to resolve staffing issues and concerns.
  • Liaises with Department hiring manager to support continuity of staffing process.
  • Performs other duties as assigned, in accordance with Branch and Department objectives.

QUALIFICATIONS

  • Successful completion of a Community College Diploma in Business Administration, Human Resources or related field or approved equivalent combination of education and experience.
  • Minimum one (1) year experience in administrative support services and customer service coordination, business support services with responsibilities for data management, scheduling processes, and records management.
  • Demonstrated knowledge of general office administrative practices, and processes associated with business process improvements and tracking.
  • Knowledge and demonstrated ability in corporate core competencies including communication, innovation, teamwork and collaboration, and personal ownership.
  • Demonstrated knowledge of data management system and process tracking.
  • Demonstrated writing skills and ability to document processes, edit and proofread documents, strong attention to detail and accuracy.


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