Receptionist, Bc Cancer Research Centre, Vancouver

2 weeks ago

Vancouver, British Columbia, Canada PHSA Full time

Receptionist,

BC Cancer Research Centre,

Vancouver BC

As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.

Job Summary


Reporting to the Executive Assistant, Research Administration, the Receptionist will perform reception, clerical and general secretarial duties as well as receive work direction from other Research Centre Staff members, as required.


What you'll do
Scope and Complexity

The Receptionist is the first point of contact for visitors to the BC Cancer Research Centre.

This requires her/him to be professional and also use discretion and sensitivity since many of the visitors are patients and family members seeking directions to the Library which is located in the BCCRC.

Communications

Internal

External

The Receptionist will interact with scientific staff and personnel from collaborating national and international institutions (e.g. University of British Columbia/Simon Fraser University/Washington University, University of California). This will be a factor of the duty of support for seminar presentations and coordination of meeting room bookings.

  • Receive and direct incoming calls; answer enquires from staff and the general public; receive and direct visitors to appropriate areas and provides information; direct enquiries to appropriate staff members; ensure that only authorized persons have access to office and laboratory areas of the Research Centre.
  • Receive, sort and distribute incoming mail; ensurs central stationary supply area is maintained.
  • Provide support for seminars; create and distribute seminar notices using appropriate software; prepare and maintain seminar speaker database; prepare, track and submit seminar related expenses; organize catering; coordinate seminar videotaping with BC Cancer Agency sites and multimedia services.
  • Provide assistance to book, coordinate and maintain lecture, seminar, and meeting room schedules; organize catering for meetings and lectures as required.
  • Perform other related duties as assigned.

What you bring
Education, Training and Experience

  • A level of education, training, and experience equivalent to a Grade 12 education plus two (2) years' recent related experience.
Skills and Knowledge

  • Demonstrated ability to use related equipment including, MS Office word processing, spreadsheet and database software.
  • Ability to accurately type 50 words per minute.
  • Ability to work independently and be selfmotivated.
  • Flexibility to meet and adapt to changes in organizational priorities.
  • Demonstrated organizational skills and the ability to prioritize workload to meet time pressures and deadlines.
  • Demonstrated ability to communicate effectively, both verbally and in writing, including the ability to respond politely and diplomatically to both internal and external inquiries.
  • Physical ability to carry out the duties of the position
  • Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC and BC's Declaration on the Rights of Indigenous Peoples Act

What we bring

  • Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That's why we're focused on your care too offering health, wellness, development programs to support you at work and at home.
  • Join one of BC's largest employers with provincewide programs, services and operations offering vast opportunities for growth and development.
  • Access to professional development opportunities through our inhouse training programs, including +2,000 courses, such as our San'yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
  • Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
  • Annual statutory holidays (13) with generous vacation entitlement and accruement.
  • PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
  • Perks include access to fitness classes and discounts to 350 BCwide recreational programs, travel, technology, car and bike sharing, and more.

Job Type:
Temporary, Full-Time, September 5, 2023- August 29, 2025

Location:675 West 10th Avenue, Vancouver BC, V5Z 1G1

Hours of Work: 08:00-16:00, Mon - Fri

Requisition # 149070

What we do
BC Cancer Agency is part of the Provincial Health Services Authority (PHSA). BC Cancer provides comprehensive cancer control for the people of British Columbia.

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health autho

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