Facility Assets Coordinator

7 days ago

Markham, Ontario, Canada City of Markham Full time

The City of Markham is proud to be recognized for the 3rd consecutive year as one of Canada's Best Employers, and ranked in the top three for Government Services by Forbes and Statista Inc The City of Markham is a dynamic and change-oriented leader that stands out from other Canadian municipalities.

The recipient of multiple environmental awards, we are recognized for our innovative sustainability and urban planning initiatives as much as for our fiscal accountability.

More than 353,000 residents call Markham home and benefit from our rich heritage, culturally diverse environment, vibrant local economy and focus on quality of life.

Applications are now being received for the above position in the Asset Management Department within the Corporate Services Commission. To apply, please submit your resume and cover letter online by
December 7, 2023.

Join us and make a lasting difference**
JOB SUMMARY


Responsible for ensuring that City of Markham facilities/properties are effectively and efficiently maintained including managing operating budgets, tenants, capital projects, and long-term planning related to assigned properties.


This position will coordinate day to day operating and maintenance of a number of City facilities/properties including residential and commercial rental facilities and its tenants.

This position will also participate in long-term planning and manage life cycle capital projects of assigned facilities.

Typical responsibilities of this position will include responding to service requests, documentation, financial and maintenance planning, consultant/contractor/vendor management, budget preparation, cost control, prepare and administer maintenance contracts, dispute resolution, troubleshooting, communications, public relations, negotiation and maintain a Health and Safety environment.

Position may require working outside normal business hours.

KEY DUTIES AND RESPONSIBILITIES

  • Responding to service requests through City's ACR/Work Order System
  • Manage various capital projects and associated capital budgets
  • Coordinate and work with City staff / stakeholders from concept to final completion of the project or facility
  • Preparation and coordination of quotations, RFP, and tender documents and evaluation of bids received
  • Manage consultants and general contractors
  • Manage residential and commercial tenants
  • Conduct site visits and inspections, conduct deficiency and final inspections and final sign off
  • Conduct site visits for rent cheque collection or any other on demand needs
  • Monitor project progress (schedule control), process invoices (cost control). Use Eclipse to track project progress and financial information.
  • Ensure that all projects comply with established legal regulations
  • Maintain accurate records and ensure total compliance with established health regulations and industry standards
  • Prepare, monitor, coordinate multiple City wide service/maintenance contracts
  • Establish and manage preventive maintenance procedures and processes
  • Provide facility maintenance management for assigned AM facilities
  • Conduct consultation with staff, senior management, members of Council, members of the public/stakeholders
  • Ensure a high level of customer satisfaction through delivering projects on time and within budget
  • Ensure integration with Facility Management software and adopt systems to minimize maintenance and increase life cycle
  • Preparation of reports and presentation materials
  • Establish and maintain the operating budget for the Maintenance section of Asset Management
  • Participate in activities related to long term planning related to facility maintenance

REQUIRED SKILLS & COMPETENCIES

  • Minimum College diploma in a related technical field.
    Higher education in engineering or technical field would be an asset
  • At least 5 to 7 years of facility maintenance management experience and project management
  • Experience and/or certification on property management would be an asset
  • PMP, P.Eng. Designations would be assets.
  • Experience in Municipal government.
  • Facility training for fall arrest, scissor lift, working at heights
    .

CORE BEHAVIOURS
-
Service Excellence: Meets or exceeds service standards when interacting with customers in the community and in the organization.
-
Change & Innovation: Responds positively and professionally to change and helps others through change.
-
Teamwork & Relationship Building: Interacts with others in an inclusive, collaborative and respectful way that creates effective working relationships.
-
Communication: Communicates in a clear, professional and respectful way; demonstrates active listening.
-
Accountable & Results Oriented: Demonstrates ethical behaviour and accountability, aligns with City values, and abides by relevant policies and legislation.
-
Management & Leadership:Demonstrates self-management, professionalism and engagement; leads by example.

The City of

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