Admissions Clerk-1

2 weeks ago

Vancouver, British Columbia, Canada University of British Columbia Full time
Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Student Info Support 4 (Gr7)

Job Title

Admissions Clerk-1

Department

Admission Clerks | Medical Admissions | Faculty of Medicine

Compensation Range

$4, $4,686.00 CAD Monthly

Posting End Date

July 6, 2023

Note:
Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Dec 8, 2023

There are 8 open positions available.


At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students.

Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

Organizational Status

Our Vision:
To Transform Health for Everyone.


Ranked among the world's top medical schools with the fifth-largest MD enrollment in North America, the UBC Faculty of Medicine is a leader in both the science and the practice of medicine.

Across British Columbia, more than 12,000 faculty and staff are training the next generation of doctors and health care professionals, making remarkable discoveries, and helping to create the pathways to better health for our communities at home and around the world.


The Faculty—comprised of approximately 2,200 administrative support, technical/research and management and professional staff, as well approximately 650 full-time academic and over 10,000 clinical faculty members—is composed of 19 academic basic science and/or clinical departments, three schools, and 23 research centres and institutes.

Together with its University and Health Authority partners, the Faculty delivers innovative programs and conducts research in the areas of health and life sciences.

Faculty, staff and trainees are located at university campuses, clinical academic campuses in hospital settings and other regionally based centres across the province.

Reports to MD Admissions Manager, MD Undergraduate Admissions.


Work Performed Performs administrative activities required to compile complete admissions files to the MD Undergraduate Program and ensure that these files are ready for evaluation.

Tasks include the receipt and organization of transcripts, electronic records and other sources of documentation.

Non-Academic Evaluations:

  • Refers only highly complex admissions decisions to an Admissions Officer or Manager for assessment and decision.

Academic Evaluations:

  • Processes, records and inputs information with high level of detail and accuracy.
  • Performs basic mathematical calculations as part of the evaluation process.
Consequence of Error/Judgement

Is responsible for making independent decisions within prescribed policy and procedures. Frequently required to exercise judgment, particularly when performing file evaluation. Must be able to justify decisions and provide rationale when questioned or in the event of an appeal. Only highly complex admission decisions are referred to Admissions Officers or Managers for assessment.


Evaluation errors would result in incorrect admissions decision and could bring all evaluations performed into question requiring verification and re-reviewing resulting in decreased department productivity.

Distributing confidential scoring methods to those external to MD Undergraduate Admissions would result in a breach of confidentiality and would damage the integrity and reputation of the department and University.

Must demonstrate tact, diplomacy and confidentiality at all times.

Supervision Received

The incumbent will receive supervision, direction and instruction from the MD Admissions Manager, MD Undergraduate Admissions.

While incumbents will be on a team of evaluators, they will be expected to work independently for large parts of the process.

Supervision Given

None.

Minimum Qualifications


High School graduation, plus two year post secondary diploma, plus four years of related experience, or an equivalent combination of education and experience.


  • Willingness to respect diverse perspectives, including perspectives in conflict with one's own
  • Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion
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