Protocol Assistant

2 weeks ago

Ottawa, Ontario, Canada US Embassy and Consulates in Canada Full time

Hiring Path:

  • Open to the public

Who May Apply/Clarification From the Agency:
For USEFM LE-08 is equivalent to FP-0- Actual FP salary determined by Washington D.C.

Security Clearance Required:
Low Risk/Non-Sensitive

Appointment Type

Permanent

Appointment Type Details:

Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is:

  • Full Time 40 hours per week

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

Travel Required:
Not Required

Duties:


Provides direct assistance and guidance on a variety of protocol-related matters to the Ambassador, Deputy Chief of Mission (DCM), Executive Office staff, seven Consuls General (CG), and senior staff at a mission comprised of 1300+ employees.

Recommends contacts for engagement and arranges meetings for the Ambassador and DCM with Canadian government officials and prominent business people, nonprofit and community leaders.

Serves as the Executive Office primary point of contact with government offices, including the Prime Minister's Office, Cabinet offices, and Global Affairs Canada, the Queen's representative Governor General of Canada, members of Parliament, and 13 Premier offices across Canada.

Helps to arrange and oversee official events. Manages receiving and appropriately reporting official gifts. Independently drafts correspondence and Diplomatic Notes.

Travels to any one of the seven Consulates as necessary to provide protocol training or manage special events in those locations hosted by the Ambassador or Chargé d'Affaires.

Develops and maintains a network of contacts in Canada, including in the seven Consular districts. Oversees compilation of the July 4th guest list and solicitation list.

Qualifications and Evaluations:

  • Requirements:

EXPERIENCE:

Minimum five years of progressively responsible work experience is required in protocol, public relations, office administration, event management or other work requiring skills typically related to the position.


JOB KNOWLEDGE:

Must have comprehensive knowledge of Canadian Government protocol guides, general etiquette and social norms, as well as business organizations, diplomatic corps and local institutions.

Must have comprehensive knowledge of Canadian Government protocol guides, general etiquette and social norms, as well as business organizations, diplomatic corps and local institutions.

Must have knowledge of the overall political structure and top officials, of the Canadian and U.S. governments.

  • Education Requirements:


Completion of University degree in Public Relations, Arts and Culture, Events Management, Business Administration, Political Science or related major is required.


  • Evaluations:

LANGUAGE:
Fluent (Level IV) writing/speaking/reading in English. This may be tested.

SKILLS AND ABILITIES:
Must be able to remain composed, professional and productive even in demanding circumstances. Treat all with respect and demonstrates sensitivity to status, protocol relationships and chain of command. Must interact effectively in official encounters. Must have good basic writing skills to draft simple letters and be able to type 40 words per minute. Must have good verbal communication skills and be able to perform duties with discretion. Must have excellent organizational, planning, and prioritizing skills and be able to work well under pressure.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

  • Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info:

  • Benefits:
  • Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Canada may receive a compensation package that may include health, separation, and other benefits.

The US Missions offer competitive salary, robust benefits, professional development and celebration of American and Canadian holidays.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

  • Other Information:

HIRING PREFERENCE ORDER:

  • AEFM / USEFM who is a preferenceeligible U.S. Veteran
  • AEFM / USEFM
  • FS on LWOP and CS with reemployment rights**IMPORTANT: Applicants who claim status as a preferenceeligible U.S. Veteran must submit a copy of their most recent DD214 ("Certificate of Release or Discharge from Active Duty"), equivalent documentation, or certification. A "certification" is any written document from the armed forces that certifies the service member is expected to be discharged or released from a

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