Branch Coordinator and Provincial Secondary Land

2 weeks ago

Toronto, Ontario, Canada Ministry of Infrastructure Full time

The Realty Policy Branch has a challenging opportunity for an administrative support expert with strong financial planning, financial analysis, exceptional organizational and administrative skills.

This is a great way to develop and hone your business acumen in an exciting branch and division.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the

OPS Anti-Racism Policy and the

OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's

Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?: In this role, you will:

  • prepare branch budget estimates, monitor in-year expenditures, reconcile expenditure reports, provide financial systems input and prepare regular budget reports
- prepare materials requested by the director and senior staff (e.g. briefing notes, memoranda, correspondence, reports, tables, briefing slide decks)
- manage the director's calendar and coordinate administrative activities for the director including reviewing and prioritizing all incoming material and identifying and segregating matters for the director's attention
- provide human resource services including preparing forms, maintaining personnel files and preparing recruitment files and documents

How do I qualify?:

Administrative Knowledge and Skills:

  • You have knowledge of administrative principles and practices to provide assistance and coordination of administrative activities for the branch.
  • You have knowledge of administration of sensitive and confidential information and are able to recommend and implement administrative procedures and oversee accommodation requirements.
  • You have the ability to understand divisional and branch priorities and roles/responsibilities to effectively liaise on behalf of the director to exchange information, communicate direction and expedite activities.

Financial Knowledge:

  • You have demonstrated knowledge of budget and accounting procedures, practices and information systems to prepare budget estimates, identify expenditure problems, reconcile reports and provide financial systems input.
  • You have an understanding of program financial management including the monitoring of revenue and expenditures, processing invoices and analyzing inyear and outyear requirements.

Interpersonal and Communication Skills:

  • You can use your relationship building and advisory skills to respond to inquiries and provide information.
  • You have oral and written communication skills to prepare reports, draft correspondence, and liaise with internal and external contacts.
  • You have the ability to provide solutionsfocused customer service in a timely and collaborative manner with division staff and senior management.

Organizational, Analytical and Problem-Solving Skills:

  • You have demonstrated organizational, analytical and problemsolving skills to coordinate, implement, manage and prioritize multiple/concurrent tasks.
  • You can identify expenditure issues and present options to decisionmakers.

Computer Skills:

Additional Information:

Address:

  • 1 Temporary, duration up to 18 months, 777 Bay St, Toronto, Toronto Region

Compensation Group:

  • Association of Management, Administrative and Professional Crown Employees of Ontario
  • Understanding the job ad definitions
    Schedule:
  • 6
    Category:
  • Administrative and Support Services
    Posted on:
  • Wednesday, July 19, 2023
    Note:
  • The information that you provide for the purpose of this competition and the results from this competition may be used to fill other positions. These positions may be of various tenures including shortterm assignments. Your information and the results from this competition will be retained for the purpose of filling vacancies in accordance with the applicable collective agreement or policy provisions.
  • IN201617/23

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