Accounting Technician

1 week ago

Montreal, Quebec, Canada National Film Board of Canada Full time

Posted:
May 06, 2024 Closing date of the competition: May 20, 2024

Location:

Montreal (Balmoral)
Flexibility Profile: Mostly Remote
Salary Range: 5 - $43,081 to $59,692
Position Status: Temporary - Full-time, 12 months (37.

5 hours per week)
Position Number:
Division: Finance and Administration
Department: Financial Operations
Union Category: CUPE


Are you passionate about great storytelling, about exploring the issues that matter, about pushing the boundaries in new audiovisual experiences? So are we.

As Canada's public producer and distributor, the National Film Board has been telling the country's stories and pioneering breakthroughs in virtually every field of audiovisual content since 1939.

But to do this, we need a team that truly reflects the richness and diversity of Canada.

If you'd like to be a part of this team—and part of the NFB's incredible legacy—we'd love to hear from you.


SUMMARY OF DUTIES:


In one or more areas of accounting (accounts payable and accounts receivable), contributes to the financial and accounting management of the organization by participating in computational tasks, data entry, filing, registration, auditing, monitoring, recording, reporting, or other roles, as required.

Applies the regulations and directives of the Treasury Board Secretariat, the National Joint Council and the Receiver General, as well as the methods and procedures used at the NFB.

Processes the entire accounts payable cycle, including processing documents, payments for all external and internal suppliers, employee expense claims, and processing acquisition cards in the financial system or related systems.

Processes the entire accounts receivable cycle, from invoicing to payment (including deposits, reconciliations, collection).

MAJOR RESPONSIBILITIES:

  • Maintains accurate data of third parties (suppliers, employees, clients) in the financial system, related systems and the payment system.
  • Verifies that supporting documents (purchase orders, royalties reports, contracts, invoices, account statements, expense accounts, payment requests) required for the capture of transactions in financial systems have been duly authorized in accordance with the Financial Administration Act (FAA).
  • Ensures that the entered information is complete and accurate and that transactions are processed within the prescribed timeframe, in accordance with established internal control procedures, and accounted for in the financial system.
  • Initiates and conducts interdepartmental settlements and online payments in the Standard Payment System (SPS), and processes cheques returned in SPS.
  • Tracks unpaid invoices from suppliers.
  • For internal services, tracks work orders after they've been completed and processes the billing and collection of all completed service requests within the prescribed timeframe, in consultation with the designated department, ensuring that approvals are consistent with NFB policies and procedures.
  • Applies the political and legal process for contracts and agreements.
  • Contributes to various accounting transactions related to the processing of invoices for equipment that can be capitalized and leased.
  • Enters customer and vendor invoices into the financial system.
  • Performs cheque and cash deposits, enters all types of customer payments, and matches them; balances and reconciles all sources of payment received.
  • Reconcile general ledger accounts with the systems and other statements.
  • Handles collection and followup.
  • Provides support to clients by sending reports, completing forms and assisting clients with payments or other requests.
  • Provides support for various accounting operations: internal and external audits, followups, completion of forms, accounting entries, reports, or other requests, as required.
  • Responsible for Shared Travel Services interface and analysis of corrections to be made.
  • Collaborates with various internal departments on contract conformity, amendments and terminations, and answers various questions directed to the finance department, such as problematic case interpretations (travel claims, etc.).
  • Ensures recording of time sheets for employees of less than three months in the Phoenix timemanagement module.
  • Applies the internal policy on managing and archiving documents.
  • Participates in projects to improve work tools and processes.
  • Replaces team members during holiday periods or absences.

REQUIRED QUALIFICATIONS:

  • College diploma in an appropriate discipline, such as finance, administration or accounting;
  • Minimum three years' relevant experience;
  • Good knowledge of automated data processing;
  • General understanding of the procedures currently used in a financial management department;
  • Good knowledge of Microsoft Office suites and SAP or other integrated financial programs;
  • Bilingual (French and English).

PERSONAL QUALITIES:

  • Accurate and careful, organizational skills, col

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